odoo-forge-bundle 0.1.0

package/payload/skills/odoo18-docs/references/docs/applications/finance/accounting/vendor_bills.md

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+---
+title: ""
+source_url: "https://docs.odoo.sbggai.top/applications/finance/accounting/vendor_bills.html"
+---
+
+:show-content:
+# 
+# Vendor bills
+
+In Odoo, we can register vendor bills **manually** or **automatically**, while the
+**Aged Payable report** provides an overview of all outstanding bills to help us pay the correct
+amounts on time.
+
+.. seealso::
+   - Tutorial [Registering a vendor bill ](https://www.odoo.com/slides/slide/registering-a-vendor-bill-1683?fullscreen=1)
+   - :doc:`/applications/inventory_and_mrp/purchase/manage_deals/manage`
+
+# Bill creation
+
+## Manually
+
+Create a vendor bill manually by going to :menuselection:`Accounting --> Vendors --> Bills` and
+clicking :guilabel:`Create`.
+
+## Automatically
+
+Vendor bills can be automatically created by **sending an email** to an :ref:`email alias
+<invoice-digitization/email-alias>` associated with the purchase journal, or by **uploading a PDF**
+in :menuselection:`Accounting --> Vendors --> Bills` and then clicking :guilabel:`Upload`.
+
+# Bill completion
+
+Whether the bill is created manually or automatically, make sure the following fields are
+appropriately completed:
+
+- :guilabel:`Vendor`: Odoo automatically fills some information based on the vendor's registered
+  information, previous purchase orders, or bills.
+- :guilabel:`Bill Reference`: add the sales order reference provided by the vendor and is used to do
+  the :ref:`matching <accounting/payments/payments-matching>` when you receive the products.
+- :guilabel:`Auto-Complete`: select a past bill/purchase order to automatically complete the
+  document. The :guilabel:`Vendor` field should be completed prior to completing this field.
+- :guilabel:`Bill Date`: is the issuance date of the document.
+- :guilabel:`Accounting Date`: is the date on which the document is registered in your accounting.
+- :guilabel:`Payment Reference`: when registering the payment, it is automatically indicated in the
+  :guilabel:`Memo` field.
+- :guilabel:`Recipient Bank`: to indicate to which account number the payment has to be made.
+- :guilabel:`Due Date` or :guilabel:`Terms` to pay the bill.
+- :guilabel:`Journal`: select in which journal the bill should be recorded and the :doc:`Currency
+  <get_started/multi_currency>`.
+
+.. image:: vendor_bills/bill-completion.png
+   :alt: filling the vendor bill
+
+> **note**:
+>    - Bills can be :doc:`digitized <vendor_bills/invoice_digitization>` for
+     automatic completion by clicking :guilabel:`Send for Digitization`.
+   - If you upload the bill, the PDF document is displayed on the right of the screen, allowing you
+     to easily fill in the bill information.
+
+# Bill confirmation
+
+Click :guilabel:`Confirm` when the document is completed. The status of your document changes to
+:guilabel:`Posted` and a journal entry is generated based on the configuration on the invoice.
+
+> **note**:
+>    Once confirmed, it is no longer possible to update it. Click :guilabel:`Reset to draft` if
+   changes are required.
+
+# Bill Payment
+
+Upon payment of the vendor bill, click on :guilabel:`Register Payment` to open a new payment window.
+
+Select the :guilabel:`Journal`, the :guilabel:`Payment Method`, the :guilabel:`Amount` you wish to
+pay (full or partial payment), and the :guilabel:`Currency`. In the case of a partial payment (when
+the :guilabel:`Amount` paid is less than the total remaining amount on the vendor bill), the
+:guilabel:`Payment Difference` field displays the outstanding balance.
+You have two options:
+
+- :guilabel:`Keep open`: to keep the bill open and mark it with a :guilabel:`Partial` banner;
+- :guilabel:`Mark as fully paid`: In this case, select an account in the
+  :guilabel:`Post Difference In` field and change the :guilabel:`Label` if needed. A journal entry
+  will be created to balance the account receivable with the selected account.
+
+.. image:: vendor_bills/partial-payment.png
+   :alt: register a partial payment
+
+The :guilabel:`Memo` field is filled automatically if the :guilabel:`Payment Reference` has been
+set correctly in the vendor bill. If the field is empty, select the vendor invoice number as a
+reference.
+
+Once confirmed, an :guilabel:`In Payment` banner appears on the bill until it is :doc:`reconciled
+<bank/reconciliation>`.
+
+# Aged payable report
+
+To get an overview of your open vendor bills and their related due dates, you can use the
+**Aged Payable report**. Go to :menuselection:`Accounting --> Reporting --> Partner Reports: Aged
+payable`.
+
+Click on a vendor's name to open up the details of all outstanding bills, the amounts due, the due
+dates, etc.
+
+> **Note**:
+>    - By clicking the :guilabel:`Save` button, you can export the information available on the screen
+     as a PDF or XLSX file and save it in the folder of your choice.
+   - You might receive several bills for the same purchase order if your vendor is in back-order and
+     is sending you invoices as they ship the products, or if your vendor is sending you a partial
+     bill or asking for a deposit.
+
+.. toctree::
+   :titlesonly:
+
+   vendor_bills/invoice_digitization
+   vendor_bills/assets
+   vendor_bills/deferred_expenses
+   vendor_bills/sequence

package/payload/skills/odoo18-docs/references/docs/applications/finance/accounting.md

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+---
+title: ""
+source_url: "https://docs.odoo.sbggai.top/applications/finance/accounting.html"
+---
+
+:show-content:
+# 
+# Accounting and Invoicing
+
+**Odoo Invoicing** is a standalone invoicing app to create invoices, send them to your customers,
+and manage payments.
+
+**Odoo Accounting** is a full featured accounting app. Accountant productivity is at the core of its
+development with features such as AI-powered invoice recognition, synchronization with your bank
+accounts, smart matching suggestions, etc.
+
+.. seealso::
+   [Odoo Tutorials: Accounting ](https://www.odoo.com/slides/accounting-19)
+
+.. cards::
+
+   .. card:: Get started
+      :target: accounting/get_started
+      :large:
+
+      Basic concepts of accounting and initial setup of your accounting
+
+   .. card:: Taxes
+      :target: accounting/taxes
+
+      Taxes, fiscal positions, and integrations
+
+   .. card:: Customer invoices
+      :target: accounting/customer_invoices
+
+      Customer invoices, payment terms, and electronic invoicing
+
+   .. card:: Vendor bills
+      :target: accounting/vendor_bills
+
+      Vendor bills, assets, and invoice digitization (OCR)
+
+   .. card:: Payments
+      :target: accounting/payments
+
+      Invoices and bills payments (online, checks, batches) and follow-up on invoices
+
+   .. card:: Bank and cash accounts
+      :target: accounting/bank
+
+      Bank synchronization, reconciliation, and cash registers
+
+   .. card:: Reporting
+      :target: accounting/reporting
+
+      Reporting, declarations, and analytic accounting
+
+# Double-entry bookkeeping
+
+Odoo automatically creates all the underlying journal entries for all accounting transactions (e.g.,
+customer invoices, vendor bills, point-of-sales orders, expenses, inventory valuations, etc.).
+
+Odoo uses the double-entry bookkeeping system, whereby every entry needs a corresponding and
+opposite counterpart in a different account, with one account debited and the other credited.
+It ensures that all transactions are recorded accurately and consistently and that the accounts
+always balance.
+
+.. seealso::
+   :doc:`Accounting Cheat Sheet <accounting/get_started/cheat_sheet>`
+
+# Accrual and cash basis
+
+Both accrual and cash basis accounting are supported in Odoo. This allows reporting income and
+expense either when the transaction occurs (accrual basis) or when the payment is made or received
+(cash basis).
+
+.. seealso::
+   :doc:`Cash basis <accounting/taxes/cash_basis>`
+
+.. _accounting/multi-company:
+
+# Multi-company
+
+Several companies can be managed within the same database. Each company has its :doc:`chart of
+accounts <accounting/get_started/chart_of_accounts>`, but it is possible to share accounts
+between them for scenarios in which such a configuration would be required. Users can then
+access several companies but only work on a single company's accounting at a time.
+
+.. seealso::
+   - :ref:`Shared Accounts Feature <coa_shared_accounts>`
+   - :doc:`Consolidation <accounting/get_started/consolidation>`
+
+# Multi-currency environment
+
+A :doc:`multi-currency <accounting/get_started/multi_currency>` environment with an automated
+exchange rate to ease international transactions is available in Odoo. Every transaction is recorded
+in the company's default currency; for transactions occurring in another currency, Odoo stores both
+the value in the company's currency and the transactions' currency value. Odoo generates currency
+gains and losses after reconciling the journal items.
+
+.. seealso::
+   :doc:`Manage a bank in a foreign currency <accounting/bank/foreign_currency>`
+
+# Branch management
+
+Multiple branches can be managed thanks to multi-company hierarchies. This allows to post journal
+entries on each branch as well as setting up a common lock date managed by the main company.
+
+# International standards
+
+Odoo Accounting supports more than 70 countries. It provides the central standards and mechanisms
+common to all nations, and thanks to country-specific modules, local requirements are fulfilled.
+Fiscal positions exist to address regional specificities like the chart of accounts, taxes, or any
+other requirements.
+
+.. seealso::
+   :doc:`Fiscal localization packages <fiscal_localizations>`
+
+# Accounts receivable and payable
+
+By default, there is a single account for the account receivable entries and one for the account
+payable entries. As transactions are linked to your **contacts**, you can run a report per customer,
+vendor, or supplier.
+
+The **Partner Ledger** report displays the balance of your customers and suppliers. It is available
+by going to :menuselection:`Accounting --> Reporting --> Partner Ledger`.
+
+# Reporting
+
+The following financial :doc:`reports <accounting/reporting>` are available and updated in
+real-time:
+
++-----------------------------------------------+
+|               Financial reports               |
++============+==================================+
+| Statement  | Balance sheet                    |
+|            +----------------------------------+
+|            | Profit and loss                  |
+|            +----------------------------------+
+|            | Cash flow statement              |
+|            +----------------------------------+
+|            | Tax report                       |
+|            +----------------------------------+
+|            | ES sales list                    |
++------------+----------------------------------+
+| Audit      | General ledger                   |
+|            +----------------------------------+
+|            | Trial balance                    |
+|            +----------------------------------+
+|            | Journal report                   |
+|            +----------------------------------+
+|            | Intrastat report                 |
+|            +----------------------------------+
+|            | Check register                   |
++------------+----------------------------------+
+| Partner    | Partner ledger                   |
+|            +----------------------------------+
+|            | Aged receivable                  |
+|            +----------------------------------+
+|            | Aged payable                     |
++------------+----------------------------------+
+| Management | Invoice analysis                 |
+|            +----------------------------------+
+|            | Unrealized currency gains/losses |
+|            +----------------------------------+
+|            | Depreciation schedule            |
+|            +----------------------------------+
+|            | Disallowed expenses              |
+|            +----------------------------------+
+|            | Budget analysis                  |
+|            +----------------------------------+
+|            | Product margins                  |
+|            +----------------------------------+
+|            | 1099 report                      |
++------------+----------------------------------+
+
+> **tip**:
+>    :doc:`Create and customize reports <accounting/reporting/customize>` with Odoo's report engine.
+
+## Tax report
+
+Odoo computes all accounting transactions for the specific tax period and uses these totals to
+calculate the tax obligation.
+
+> **important**:
+>    Once the tax report has been generated for a period, Odoo locks it and prevents the creation of
+   new journal entries involving VAT. Any correction to customer invoices or vendor bills has to
+   be recorded in the next period.
+
+> **note**:
+>    Depending on the country's localization, an XML version of the tax report can be generated to be
+   uploaded to the VAT platform of the relevant taxation authority.
+
+# Bank synchronization
+
+The bank synchronization system directly connects with your bank institution to automatically
+import all transactions into your database. It gives an overview of your cash flow without logging
+into an online banking system or waiting for paper bank statements.
+
+.. seealso::
+   :doc:`Bank synchronization <accounting/bank/bank_synchronization>`
+
+# Inventory valuation
+
+Both periodic (manual) and perpetual (automated) inventory valuations are supported in Odoo. The
+available methods are standard price, average price, :abbr:`LIFO (Last-In, First-Out)` and
+:abbr:`FIFO (First-In, First-Out).`
+
+.. seealso::
+   :doc:`../inventory_and_mrp/inventory/product_management/inventory_valuation/inventory_valuation_config`
+
+# Retained earnings
+
+Retained earnings are the portion of income retained by a business. Odoo calculates current year
+earnings in real-time, so no year-end journal or rollover is required. The profit
+and loss balance is automatically reported on the balance sheet report.
+
+.. seealso::
+   :doc:`Accounting Cheat Sheet <accounting/get_started/cheat_sheet>`
+
+.. _fiduciaries:
+
+# Fiduciaries
+
+The :guilabel:`Accounting Firms` mode can be activated by going to :menuselection:`Accounting -->
+Configuration --> Settings --> Accounting Firms mode`. When enabled:
+
+- The document's sequence becomes editable on all documents;
+- The :guilabel:`Total (tax incl.)` field appears to speed up and control the encoding by automating
+  line creation with the right account and tax;
+- :guilabel:`Invoice Date` and :guilabel:`Bill Date` are pre-filled when encoding a transaction.
+- A :guilabel:`Quick encoding` option is available for customer invoices and vendor bills.
+
+.. toctree::
+   :titlesonly:
+
+   accounting/get_started
+   accounting/taxes
+   accounting/customer_invoices
+   accounting/vendor_bills
+   accounting/payments
+   accounting/bank
+   accounting/reporting

package/payload/skills/odoo18-docs/references/docs/applications/finance/expenses/approve_expenses.md

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+---
+title: "Approve expenses"
+source_url: "https://docs.odoo.sbggai.top/applications/finance/expenses/approve_expenses.html"
+---
+
+================
+# Approve expenses
+
+In Odoo, not just anyone can approve expense reports, only users with the necessary rights (or
+permissions) can. This means that a user **must** have at least *Team Approver* rights for the
+*Expenses* app. Employees with the necessary rights can review expense reports, approve or reject
+them, and provide feedback thanks to the integrated communication tool.
+
+Please refer to the :doc:`access rights documentation </applications/general/users>` to learn more
+about managing users and their access rights.
+
+# View expense reports
+
+Users who are able to approve expense reports, typically managers, can easily view all expense
+reports they have access rights to. Go to :menuselection:`Expenses app --> Expense Reports`, to view
+the :guilabel:`All Reports` dashboard.
+
+A list of all expense reports with a status of either :guilabel:`To Submit`, :guilabel:`Submitted`,
+:guilabel:`Approved`, :guilabel:`Posted`, or :guilabel:`Done` appears. Expense reports with a status
+of :guilabel:`Refused` are hidden, by default.
+
+.. image:: approve_expenses/expense-reports-list.png
+   :align: center
+   :alt: Reports to validate are found on the Reports to Approve page.
+
+# Approve expense reports
+
+Expense reports can be approved in two ways: :ref:`individually <expenses/individual>` or :ref:`in
+bulk <expenses/multiple>`.
+
+> **important**:
+>    Only reports with a status of :guilabel:`Submitted` can be approved.
+
+   It is recommended to display only :guilabel:`Submitted` reports by ticking the checkbox beside
+   the :guilabel:`Submitted` filter, in the left column, under the :guilabel:`Status` section.
+
+   If a report is **not** able to be approved, the :guilabel:`Approve Report` button **does not**
+   appear on the :guilabel:`All Reports` page.
+
+.. _expenses/individual:
+
+## Approve individual reports
+
+To approve an individual report, navigate to :menuselection:`Expenses app --> Expense Reports`, and
+click on an individual report to view the report form.
+
+From here, several options are presented: :guilabel:`Approve`,  :guilabel:`Refuse`, and
+:guilabel:`Reset to draft`.
+
+Click :guilabel:`Approve` to approve the report.
+
+.. _expenses/multiple:
+
+## Approve multiple reports
+
+To approve multiple expense reports at once, first navigate to :menuselection:`Expenses app -->
+Expense Reports` to view a list of expense reports. Next, select the reports to approve by ticking
+the checkbox next to each report being approved, or tick the checkbox next to the
+:guilabel:`Employee` column title to select all the reports in the list.
+
+Next, click the :guilabel:`Approve Report` button.
+
+.. image:: approve_expenses/approve-report.png
+   :align: center
+   :alt: Approve multiple reports by clicking the checkboxes next to each report.
+
+> **tip**:
+>    It is possible for team managers to view all the expense reports for just their team members.
+
+   To do so, while on the :guilabel:`All Reports` page, click the :icon:`fa-caret-down`
+   :guilabel:`(down arrow)` to the right of the search bar, then click :guilabel:`My Team` in the
+   :icon:`fa-filter` :guilabel:`Filters` section.
+
+   This presents all the reports for only the manager's team.
+
+   .. image:: approve_expenses/my-team-filter.png
+      :align: center
+      :alt: Select the My Team filter.
+
+# Refuse expense reports
+
+Expense reports can **only** be refused on the individual expense report, and **not** from the
+:guilabel:`All Reports` dashboard. To open an individual expense report, navigate to
+:menuselection:`Expenses app --> Expense Reports`, then click on an individual expense report to
+view the report form.
+
+If more information is needed, such as a missing receipt, communicate any necessary information
+requests in the *chatter* of the report form. On the individual expense report, click
+:guilabel:`Send message` to open a message text box.
+
+Type in a message, tagging the proper people, and post it to the *chatter* by clicking
+:guilabel:`Send`. The message is posted in the chatter, and the tagged people are notified, via
+email.
+
+> **note**:
+>    The only people that can be tagged in a message are *followers* of the specific report. To see
+   who is a follower, click the :icon:`fa-user-o` :guilabel:`(user)` icon to display the followers
+   of the expense report.
+
+   .. image:: approve_expenses/chatter.png
+      :align: center
+      :alt: Send messages in the chatter.
+
+To refuse an expense report, click :guilabel:`Refuse`, and a :guilabel:`Refuse Expense` pop-up
+window appears. Enter a brief explanation for the refusal beneath the :guilabel:`REASON TO REFUSE
+EXPENSE` field, then click :guilabel:`Refuse`.
+
+.. image:: approve_expenses/refuse-expense.png
+   :align: center
+   :alt: Send messages in the chatter.
+
+Once the expense report is refused, the status changes to :guilabel:`Refused`, and the only button
+that appears in the top-left is :guilabel:`Reset to Draft`.

package/payload/skills/odoo18-docs/references/docs/applications/finance/expenses/expense_reports.md

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+---
+title: "Expense reports"
+source_url: "https://docs.odoo.sbggai.top/applications/finance/expenses/expense_reports.html"
+---
+
+===============
+# Expense reports
+
+When expenses are ready to submit (such as, at the end of a business trip, or once a month), an
+*expense report* needs to be created. Open the main :menuselection:`Expenses app` dashboard, which
+displays the :guilabel:`My Expenses` dashboard, by default. Alternatively, navigate to
+:menuselection:`Expenses app --> My Expenses --> My Expenses`.
+
+Expenses are color-coded by status. Any expense with a status of :guilabel:`To Report` (expenses
+that still need to be added to an expense report) is shown in blue text. All other statuses
+(:guilabel:`To Submit`, :guilabel:`Submitted`, and :guilabel:`Approved`) the text appears in black.
+
+.. _expenses/create_report:
+
+# Create expense reports
+
+First, select each desired expense to be added to the report on the :guilabel:`My Expenses`
+dashboard, by ticking the checkbox next to each entry, or quickly select all the expenses in the
+list by ticking the checkbox next to the :guilabel:`Expense Date` column title, if needed.
+
+Another way to quickly add all expenses that are not on a expense report, is to click the
+:guilabel:`Create Report` button, *without* selecting any expenses, and Odoo automatically selects
+all expenses with a status of :guilabel:`To Submit` that are not already on a report.
+
+.. image:: expense_reports/create-report.png
+   :align: center
+   :alt: Select the expenses to submit, then create the report.
+
+> **note**:
+>    Any expense can be selected from the :guilabel:`My Expenses` list, except for expenses with a
+   status of :guilabel:`Approved`.
+
+   The :guilabel:`Create Report` button is visible as long as there is a minimum of one expense on
+   the list with a status of either :guilabel:`To Report` or :guilabel:`To Submit`.
+
+   When the :guilabel:`Create Report` button is clicked, all expenses with a status of :guilabel:`To
+   Submit` that are *not* currently on another expense report appears in the newly-created expense
+   report.
+
+   If all expenses on the :guilabel:`My Expenses` report are already associated with another expense
+   report, an :guilabel:`Invalid Operation` pop-up window appears, stating :guilabel:`You have no
+   expenses to report.`
+
+Once the expenses have been selected, click the :guilabel:`Create Report` button. The new report
+appears with all the expenses listed in the :guilabel:`Expense` tab. If there is a receipt attached
+to an individual expense, a :icon:`fa-paperclip` :guilabel:`(paperclip)` icon appears between the
+:guilabel:`Customer to Reinvoice` and :guilabel:`Analytic Distribution` columns.
+
+When the report is created, the date range for the expenses appears in the :guilabel:`Expense Report
+Summary` field, by default. It is recommended to edit this field with a short summary for each
+report to help keep expenses organized. Enter a description for the expense report, such as `Client
+Trip NYC`, or `Office Supplies for Presentation`, in the :guilabel:`Expense Report Summary` field.
+
+The :guilabel:`Employee`, :guilabel:`Paid By`, and :guilabel:`Company` fields autopoulate with the
+information listed on the individual expenses.
+
+Next, select a :guilabel:`Manager` from the drop-down menu to assign a manager to review the report.
+If needed, update the :guilabel:`Journal` field, using the drop-down menu.
+
+.. image:: expense_reports/expense-report-summary.png
+   :align: center
+   :alt: Enter a short description and select a manager for the report.
+
+If some expenses are missing from the report, they can still be added from this report form. To do
+so, click :guilabel:`Add a line` at the bottom of the :guilabel:`Expense` tab.
+
+An :guilabel:`Add: Expense Lines` pop-up window appears, displaying all the available expenses (with
+a :guilabel:`To Submit` status) that can be added to the report.
+
+If a new expense needs to be added that does **not** appear on the list, click :guilabel:`New` to
+:doc:`create a new expense <../expenses/log_expenses>` and add it to the report.
+
+Tick the checkbox next to each expense being added, then click :guilabel:`Select`.
+
+Doing so removes the pop-up window, and the items now appear on the report.
+
+.. image:: expense_reports/add-an-expense-line.png
+   :align: center
+   :alt: Add more expenses to the report before submitting.
+
+> **note**:
+>    Expense reports can be created in one of three places:
+
+   #. Navigate to the main :menuselection:`Expenses app` dashboard (also accessible, via
+      :menuselection:`Expenses app --> My Expenses --> My Expenses`)
+   #. Navigate to :menuselection:`Expenses app --> My Expenses --> My Reports`
+   #. Navigate to :menuselection:`Expenses app --> Expense Reports`
+
+   In any of these views, click :guilabel:`New` to create a new expense report.
+
+.. _expenses/submit:
+
+# Submit expense reports
+
+When an expense report is completed, the next step is to submit the report to a manager for
+approval. To view all expense reports, navigate to :menuselection:`Expenses app --> My Expenses -->
+My Reports`. Open the specific report from the list of expense reports.
+
+> **note**:
+>    Reports must be individually submitted, and **cannot** be submitted in batches.
+
+If the list is large, grouping the results by status may be helpful, since only reports with a
+:guilabel:`To Submit` status need to be submitted; reports with an :guilabel:`Approved` or
+:guilabel:`Submitted` status do not.
+
+The :guilabel:`To Submit` expenses are identifiable by the :guilabel:`To Submit` status, and by the
+blue text, while all other expense text appears in black.
+
+.. image:: expense_reports/expense-status.png
+   :align: center
+   :alt: Submit the report to the manager.
+
+> **note**:
+>    The status of each report is shown in the :guilabel:`Status` column. If the :guilabel:`Status`
+   column is not visible, click the :icon:`oi-settings-adjust` :guilabel:`(additional options)` icon
+   at the end of the row, and tick the checkbox beside :guilabel:`Status` from the resulting
+   drop-down menu.
+
+Click on a report to open it, then click :guilabel:`Submit To Manager`. After submitting a report,
+the next step is to wait for the manager to approve it.
+
+> **important**:
+>    :doc:`Approving <../expenses/approve_expenses>` expenses, :doc:`posting
+   <../expenses/post_expenses>` expenses, and :doc:`reimbursing <../expenses/reimburse>` expenses
+   are **only** for users with the appropriate :doc:`access rights documentation
+   </applications/general/users>`.