odoo-forge-bundle 0.1.0

package/payload/skills/odoo18-docs/references/docs/applications/finance/accounting/vendor_bills/assets.md

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+---
+title: "Non-current assets and fixed assets"
+source_url: "https://docs.odoo.sbggai.top/applications/finance/accounting/vendor_bills/assets.html"
+---
+
+===================================
+# Non-current assets and fixed assets
+
+**Non-current Assets**, also known as **long-term assets**, are investments that are expected to be
+realized after one year. They are capitalized rather than being expensed and appear on the company's
+balance sheet. Depending on their nature, they may undergo **depreciation**.
+
+**Fixed Assets** are a type of Non-current Assets and include the properties bought for their
+productive aspects, such as buildings, vehicles, equipment, land, and software.
+
+For example, let's say we buy a car for $ 27,000. We plan to amortize it over five years, and we
+will sell it for $ 7,000 afterward. Using the linear, or straight-line, depreciation method,
+$ 4,000 are expensed each year as **depreciation expenses**. After five years, the **Accumulated
+Depreciation** amount reported on the balance sheet equals $ 20,000, leaving us with $ 7,000 of
+**Not Depreciable Value**, or Salvage value.
+
+Odoo Accounting handles depreciation by creating all depreciation entries automatically in *draft
+mode*. They are then posted periodically.
+
+Odoo supports the following **Depreciation Methods**:
+
+- Straight Line
+- Declining
+- Declining Then Straight Line
+
+> **note**:
+>    The server checks once a day if an entry must be posted. It might then take up to 24 hours before
+   you see a change from *draft* to *posted*.
+
+# Prerequisites
+
+Such transactions must be posted on an **Assets Account** rather than on the default
+expense account.
+
+## Configure an Assets Account
+
+To configure your account in the **Chart of Accounts**, go to :menuselection:`Accounting -->
+Configuration --> Chart of Accounts`, click on *Create*, and fill out the form.
+
+.. image:: assets/assets01.png
+   :align: center
+   :alt: Configuration of an Assets Account in Odoo Accounting
+
+> **note**:
+>    This account's type must be either *Fixed Assets* or *Non-current Assets*.
+
+## Post an expense to the right account
+
+### Select the account on a draft bill
+
+On a draft bill, select the right account for all the assets you are buying.
+
+.. image:: assets/assets02.png
+   :align: center
+   :alt: Selection of an Assets Account on a draft bill in Odoo Accounting
+
+.. _product-assets-account:
+
+### Choose a different Expense Account for specific products
+
+Start editing the product, go to the *Accounting* tab, select the right **Expense Account**, and
+save.
+
+.. image:: assets/assets03.png
+   :align: center
+   :alt: Change of the Assets Account for a product in Odoo
+
+> **tip**:
+>    It is possible to :ref:`automate the creation of assets entries <assets-automation>` for these
+   products.
+
+.. _journal-assets-account:
+
+### Change the account of a posted journal item
+
+To do so, open your Purchases Journal by going to :menuselection:`Accounting --> Accounting -->
+Purchases`, select the journal item you want to modify, click on the account, and select the right
+one.
+
+.. image:: assets/assets04.png
+   :align: center
+   :alt: Modification of a posted journal item's account in Odoo Accounting
+
+# Assets entries
+
+.. _create-assets-entry:
+
+## Create a new entry
+
+An **Asset entry** automatically generates all journal entries in *draft mode*. They are then posted
+one by one at the right time.
+
+To create a new entry, go to :menuselection:`Accounting --> Accounting --> Assets`, click on
+*Create*, and fill out the form.
+
+Click on **select related purchases** to link an existing journal item to this new entry. Some
+fields are then automatically filled out, and the journal item is now listed under the **Related
+Purchase** tab.
+
+.. image:: assets/assets05.png
+   :align: center
+   :alt: Assets entry in Odoo Accounting
+
+Once done, you can click on *Compute Depreciation* (next to the *Confirm* button) to generate all
+the values of the **Depreciation Board**. This board shows you all the entries that Odoo will post
+to depreciate your asset, and at which date.
+
+.. image:: assets/assets06.png
+   :align: center
+   :alt: Depreciation Board in Odoo Accounting
+
+### What does "Prorata Temporis" mean?
+
+The **Prorata Temporis** feature is useful to depreciate your assets the most accurately possible.
+
+With this feature, the first entry on the Depreciation Board is computed based on the time left
+between the *Prorata Date* and the *First Depreciation Date* rather than the default amount of time
+between depreciations.
+
+For example, the Depreciation Board above has its first depreciation with an amount of $ 241.10
+rather than $ 4,000.00. Consequently, the last entry is also lower and has an amount of $ 3758.90.
+
+### What are the different Depreciation Methods
+
+The **Straight Line Depreciation Method** divides the initial Depreciable Value by the number of
+depreciations planned. All depreciation entries have the same amount.
+
+The **Declining Depreciation Method** multiplies the Depreciable Value by the **Declining Factor**
+for each entry. Each depreciation entry has a lower amount than the previous entry. The last
+depreciation entry doesn't use the declining factor but instead has an amount corresponding to the
+balance of the depreciable value so that it reaches $0 by the end of the specified duration.
+
+The **Declining Then Straight Line Depreciation Method** uses the Declining Method, but with a
+minimum Depreciation equal to the Straight Line Method. This method ensures a fast depreciation
+at the beginning, followed by a constant one afterward.
+
+## Assets from the Purchases Journal
+
+You can create an asset entry from a specific journal item in your **Purchases Journal**.
+
+To do so, open your Purchases Journal by going to :menuselection:`Accounting --> Accounting -->
+Purchases`, and select the journal item you want to record as an asset. Make sure that it is posted
+in the right account (see: :ref:`journal-assets-account`).
+
+Then, click on *Action*, select **Create Asset**, and fill out the form the same way you would do to
+:ref:`create a new entry <create-assets-entry>`.
+
+.. image:: assets/assets07.png
+   :align: center
+   :alt: Create Asset Entry from a journal item in Odoo Accounting
+
+# Modification of an Asset
+
+You can modify the values of an asset to increase or decrease its value.
+
+To do so, open the asset you want to modify, and click on *Modify Depreciation*. Then, fill out the
+form with the new depreciation values and click on *Modify*.
+
+A **decrease in value** posts a new Journal Entry for the **Value Decrease** and modifies all the
+future *unposted* Journal Entries listed in the Depreciation Board.
+
+An **increase in value** requires you to fill out additional fields related to the account movements
+and creates a new Asset entry with the **Value Increase**. The Gross Increase Asset Entry can be
+accessed with a Smart Button.
+
+.. image:: assets/assets08.png
+   :align: center
+   :alt: Gross Increase smart button in Odoo Accounting
+
+# Disposal of Fixed Assets
+
+To **sell** an asset or **dispose** of it implies that it must be removed from the Balance Sheet.
+
+To do so, open the asset you want to dispose of, click on *Sell or Dispose*, and fill out the form.
+
+.. image:: assets/assets09.png
+   :align: center
+   :alt: Disposal of Assets in Odoo Accounting
+
+Odoo Accounting then generates all the journal entries necessary to dispose of the asset, including
+the gain or loss on sale, which is based on the difference between the asset's book value at the
+time of the sale and the amount it is sold for.
+
+> **note**:
+>    To record the sale of an asset, you must first post the related Customer Invoice so you can link
+   the sale of the asset with it.
+
+# Assets Models
+
+You can create **Assets Models** to create your Asset entries faster. It is particularly useful if
+you recurrently buy the same kind of assets.
+
+To create a model, go to :menuselection:`Accounting --> Configuration --> Assets Models`, click on
+*Create*, and fill out the form the same way you would do to create a new entry.
+
+> **tip**:
+>    You can also convert a *confirmed Asset entry* into a model by opening it from
+   :menuselection:`Accounting --> Accounting --> Assets` and then, by clicking on the button *Save
+   Model*.
+
+## Apply an Asset Model to a new entry
+
+When you create a new Asset entry,  fill out the **Fixed Asset Account** with the right asset
+account.
+
+New buttons with all the models linked to that account appear at the top of the form. Clicking on a
+model button fills out the form according to that model.
+
+.. image:: assets/assets10.png
+   :align: center
+   :alt: Assets model button in Odoo Accounting
+
+.. _assets-automation:
+
+# Automate the Assets
+
+When you create or edit an account of which the type is either *Non-current Assets* or *Fixed
+Assets*, you can configure it to create assets for the expenses that are credited on it
+automatically.
+
+You have three choices for the **Automate Assets** field:
+
+#. **No:** this is the default value. Nothing happens.
+#. **Create in draft:** whenever a transaction is posted on the account, a draft *Assets entry* is
+   created, but not validated. You must first fill out the form in :menuselection:`Accounting -->
+   Accounting --> Assets`.
+#. **Create and validate:** you must also select an Asset Model (see: `Assets Models`_). Whenever a
+   transaction is posted on the account, an *Assets entry* is created and immediately validated.
+
+.. image:: assets/assets11.png
+   :align: center
+   :alt: Automate Assets on an account in Odoo Accounting
+
+> **tip**:
+>    You can, for example, select this account as the default **Expense Account** of a product to
+   fully automate its purchase. (see: :ref:`product-assets-account`).
+
+.. seealso::
+  * :doc:`../get_started/chart_of_accounts`

package/payload/skills/odoo18-docs/references/docs/applications/finance/accounting/vendor_bills/deferred_expenses.md

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+---
+title: "Deferred expenses"
+source_url: "https://docs.odoo.sbggai.top/applications/finance/accounting/vendor_bills/deferred_expenses.html"
+---
+
+=================
+# Deferred expenses
+
+**Deferred expenses** and **prepayments** (also known as **prepaid expenses**) are both costs that
+have already occurred for products or services yet to be received.
+
+Such costs are **assets** for the company that pays them since it already paid for products and
+services but has either not yet received them or not yet used them. The company cannot report them
+on the current **profit and loss statement**, or *income statement*, since the payments will be
+effectively expensed in the future.
+
+These future expenses must be deferred on the company's balance sheet until the moment in time they
+can be **recognized**, at once or over a defined period, on the profit and loss statement.
+
+For example, let's say we pay $1200 at once for one year of insurance. We already pay the cost now
+but haven't used the service yet. Therefore, we post this new expense in a *prepayment account* and
+decide to recognize it on a monthly basis. Each month, for the next 12 months, $100 will be
+recognized as an expense.
+
+Odoo Accounting handles deferred expenses by spreading them across multiple entries that are
+posted periodically.
+
+> **note**:
+>    The server checks once a day if an entry must be posted. It might then take up to 24 hours before
+   you see a change from :guilabel:`Draft` to :guilabel:`Posted`.
+
+# Configuration
+
+Make sure the default settings are correctly configured for your business. To do so, go to
+:menuselection:`Accounting --> Configuration --> Settings`. The following options are available:
+
+Journal
+  The deferral entries are posted in this journal.
+Deferred Expense
+  Expenses are deferred on this Current Asset account until they are recognized.
+Generate Entries
+  By default, Odoo :ref:`automatically generates <vendor_bills/deferred/generate_on_validation>`
+  the deferral entries when you post a vendor bill. However, you can also choose to
+  :ref:`generate them manually <vendor_bills/deferred/generate_manually>` by selecting the
+  :guilabel:`Manually & Grouped` option instead.
+Based on
+  Suppose a bill of $1200 must be deferred over 12 months.
+
+  - The :guilabel:`Months` option accounts for $100 each month prorated to the number of days in
+    that month (e.g., $50 for the first month if the :guilabel:`Start Date` is set to the 15th of
+    the month).
+
+  - The :guilabel:`Full Months` option considers each month started to be full (e.g., $100 for the
+    first month even if the :guilabel:`Start Date` is set to the 15th of the month); this means that
+    with the :guilabel:`Full Months` option, a full $100 is recognized in the first partial month,
+    eliminating the need for a 13th month to recognize any remainder as would be the case when using
+    the :guilabel:`Months` option.
+
+  - The :guilabel:`Days` option accounts for different amounts depending on the number of days in
+    each month (e.g., ~$102 for January and ~$92 for February).
+
+.. _vendor_bills/deferred/generate_on_validation:
+
+# Generate deferral entries on validation
+
+> **tip**:
+>    Make sure the :guilabel:`Start Date` and :guilabel:`End Date` fields are visible in the
+   :guilabel:`Invoice Lines` tab. In most cases, the :guilabel:`Start Date` should be in the same
+   month as the :guilabel:`Bill Date`. Deferred expense entries are posted from the bill date and
+   are displayed in the report accordingly.
+
+For each line of the bill that should be deferred, specify the start and end dates of the deferral
+period.
+
+If the :guilabel:`Generate Entries` field is set to :guilabel:`On invoice/bill validation`, Odoo
+automatically generates the deferral entries when the bill is validated. Click on the
+:guilabel:`Deferred Entries` smart button to see them.
+
+One entry, dated on the same day as the bill's accounting date, moves the bill amounts from the
+expense account to the deferred account. The other entries are deferral entries which will, month
+after month, move the bill amounts from the deferred account to the expense account to recognize
+the expense.
+
+.. example::
+   You can defer a January bill of $1200 over 12 months by specifying a start date of 01/01/2023
+   and an end date of 12/31/2023. At the end of August, $800 is recognized as an expense,
+   whereas $400 remains on the deferred account.
+
+# Reporting
+
+The deferred expense report computes an overview of the necessary deferral entries for each account.
+To access it, go to :menuselection:`Accounting --> Reporting --> Deferred Expense`.
+
+To view the journal items of each account, click on the account name and then :guilabel:`Journal
+Items`.
+
+.. image:: deferred_expenses/deferred_expense_report.png
+   :alt: Deferred expense report
+
+> **note**:
+>     Only bills whose accounting date is before the end of the period of the report
+    are taken into account.
+
+.. _vendor_bills/deferred/generate_manually:
+
+# Generate grouped deferral entries manually
+
+If you have a lot of deferred revenues and wish to reduce the number of journal entries created, you
+can generate deferral entries manually. To do so, set the :guilabel:`Generate Entries` field in the
+**Settings** to :guilabel:`Manually & Grouped`. Odoo then aggregates the deferred amounts in a
+single entry.
+
+At the end of each month, go to the Deferred Expenses report and click the
+:guilabel:`Generate Entries` button. This generates two deferral entries:
+
+- One dated at the end of the month which aggregates, for each account, all the deferred amounts
+  of that month. This means that at the end of that period, a part of the deferred expense is
+  recognized.
+- The reversal of this created entry, dated on the following day (i.e., the first day of the
+  next month) to cancel the previous entry.
+
+.. example::
+
+   There are two bills:
+
+   - Bill A: $1200 to be deferred from 01/01/2023 to 12/31/2023
+   - Bill B: $600 to be deferred from 01/01/2023 to 12/31/2023
+
+   In January
+      At the end of January, after clicking the :guilabel:`Generate Entries` button,
+      there are the following entries:
+
+      - Entry 1 dated on the 31st January:
+
+        - Line 1: Expense account -1200 -600 = **-1800** (cancelling the total of both bills)
+        - Line 2: Expense account 100 + 50 = **150** (recognizing 1/12 of bill A and bill B)
+        - Line 3: Deferred account 1800 - 150 = **1650** (amount that has yet to be deferred later
+          on)
+
+      - Entry 2 dated on the 1st February, the reversal of the previous entry:
+
+        - Line 1: Expense account **1800**
+        - Line 2: Deferred account **-150**
+        - Line 3: Expense account **-1650**
+
+   In February
+      At the end of February, after clicking the :guilabel:`Generate Entries` button,
+      there are the following entries:
+
+      - Entry 1 dated on the 28th February:
+
+        - Line 1: Expense account -1200 -600 = **-1800** (cancelling the total of both bills)
+        - Line 2: Expense account 200 + 100 = **300** (recognizing 2/12 of bill A and bill B)
+        - Line 3: Deferred account 1800 - 300 = **1500** (amount that has yet to be deferred later
+          on)
+
+      - Entry 2 dated on the 1st March, the reversal of the previous entry.
+
+   From March to October
+      The same computation is done for each month until October.
+
+   In November
+      At the end of November, after clicking the :guilabel:`Generate Entries` button,
+      there are the following entries:
+
+      - Entry 1 dated on the 30th November:
+
+        - Line 1: Expense account -1200 -600 = **-1800** (cancelling the total of both bills)
+        - Line 2: Expense account 1100 + 550 = **1650** (recognizing 11/12 of bill A and bill B)
+        - Line 3: Deferred account 1800 - 1650 = **150** (amount that has yet to be deferred later
+          on)
+
+      - Entry 2 dated on the 1st December, the reversal of the previous entry.
+
+   In December
+      There is no need to generate entries in December. Indeed, if we do the computation for
+      December, we will have an amount of 0 to be deferred.
+
+   In total
+      If we aggregate everything, we would have:
+
+      - bill A and bill B
+      - two entries (one for the deferral and one for the reversal) for each month from January to
+        November
+
+      Therefore, at the end of December, bills A and B are fully recognized as expense only once in
+      spite of all the created entries thanks to the reversal mechanism.

package/payload/skills/odoo18-docs/references/docs/applications/finance/accounting/vendor_bills/invoice_digitization.md

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+---
+title: "AI-powered document digitization"
+source_url: "https://docs.odoo.sbggai.top/applications/finance/accounting/vendor_bills/invoice_digitization.html"
+---
+
+================================
+# AI-powered document digitization
+
+**Invoice digitization** is the process of converting paper documents into vendor bill and customer
+invoice forms in your accounting.
+
+Odoo uses :abbr:`OCR (optical character recognition)` and artificial intelligence technologies to
+recognize the content of the documents. Vendor bill and customer invoice forms are automatically
+created and populated based on the scanned invoices.
+
+.. seealso::
+   - [Test Odoo's invoice digitization ](https://www.odoo.com/app/invoice-automation)
+   - [Odoo Tutorials: Vendor Bill Digitization
+     ](https://www.odoo.com/slides/slide/vendor-bill-digitization-7065)
+
+# Configuration
+
+In :menuselection:`Accounting --> Configuration --> Settings --> Digitization`, check the box
+:guilabel:`Document Digitization` and choose whether :guilabel:`Vendor Bills` and
+:guilabel:`Customer Invoices` (this includes customer credit notes) should be processed
+automatically or on demand.
+
+If you enable the :guilabel:`Single Invoice Line Per Tax` option, only one line is created per tax
+in the new bill, regardless of the number of lines on the invoice.
+
+# Invoice upload
+
+## Upload invoices manually
+
+From the :guilabel:`Accounting Dashboard`, click on the :guilabel:`Upload` button of your vendor
+bills journal.
+Alternatively, go to :menuselection:`Accounting --> Customers --> Invoices` or
+:menuselection:`Accounting --> Vendors --> Bills` and select :guilabel:`Upload`.
+
+.. _invoice-digitization/email-alias:
+
+## Upload invoices using an email alias
+
+You can configure your connected scanner to send scanned documents to an email alias. Emails sent to
+these aliases are converted into new draft customer invoices or vendor bills.
+
+You can modify the email alias of a journal. To do so, go to the :guilabel:`Settings` app. Under
+:guilabel:`General Settings: Discuss`, enable :guilabel:`Custom Email Servers`, add an
+:guilabel:`Alias Domain`, and :guilabel:`Save`.
+
+The email alias is now available in the :guilabel:`Advanced Settings` tab of the journal. Emails
+sent to this address will be converted automatically into new invoices or bills.
+
+> **note**:
+>    If you use the :doc:`Documents </applications/productivity/documents>` app, you can automatically
+   send your scanned invoices to the :guilabel:`Finance` workspace (e.g.,
+   `inbox-financial@example.odoo.com`).
+
+The default email aliases `vendor-bills@` and `customer-invoices@` followed by the
+:guilabel:`Alias Domain` you set are automatically created for the :guilabel:`Vendor Bills` and
+:guilabel:`Customer Invoices` journals, respectively. Emails sent to these addresses are converted
+automatically into new invoices or bills.
+
+To change a default email alias, go to
+:menuselection:`Accounting --> Configuration --> Accounting: Journals`. Select the journal you want
+to edit, click on the :guilabel:`Advanced Settings` tab, and edit the `Email Alias`.
+
+# Invoice digitization
+
+According to your settings, the document is either processed automatically, or you need to click on
+:guilabel:`Send for digitization` to do it manually.
+
+Once the data is extracted from the PDF, you can correct it if necessary by clicking on the
+respective tags (available in :guilabel:`Edit` mode) and selecting the proper information instead.
+
+# Data recognition with AI
+
+It is essential to review and correct (if needed) the information uploaded during digitization.
+Then, you have to post the document by clicking on :guilabel:`Confirm`. In this manner, the AI
+learns, and the system identifies the correct data for future digitizations.
+
+# Pricing
+
+The **invoice digitization** is an In-App Purchase (IAP) service that requires prepaid credits to
+work. Digitizing one document consumes one credit.
+
+To buy credits, go to :menuselection:`Accounting --> Configuration --> Settings --> Digitization`
+and click on :guilabel:`Buy credits`, or go to :menuselection:`Settings --> Odoo IAP` and click on
+:guilabel:`View My Services`.
+
+> **note**:
+>    Enterprise Odoo users with a valid subscription get free credits to test IAP features before
+   deciding to purchase more credits for the database. This includes demo/training databases,
+   educational databases, and one-app-free databases.
+
+.. seealso::
+   - [Our Privacy Policy ](https://iap.odoo.com/privacy#header_6)
+   - :doc:`/applications/essentials/in_app_purchase`

package/payload/skills/odoo18-docs/references/docs/applications/finance/accounting/vendor_bills/sequence.md

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+---
+title: "Vendor bill sequence"
+source_url: "https://docs.odoo.sbggai.top/applications/finance/accounting/vendor_bills/sequence.html"
+---
+
+====================
+# Vendor bill sequence
+
+When confirming a vendor bill, Odoo generates a unique vendor bill reference number. By default, it
+uses the following sequence format `BILL/year/month/incrementing-number` (e.g.,
+`BILL/2025/01/00001`), which restarts from `00001` each year.
+
+However, it is possible to :ref:`change the sequence format <accounting/vendor_bills/resequencing>`
+and its periodicity, and to :ref:`mass-resequence vendor bills
+<accounting/vendor_bills/mass-resequencing>`.
+
+> **note**:
+>    Changes made to reference numbers are logged in the chatter.
+
+.. _accounting/vendor_bills/resequencing:
+
+# Changing the default sequence
+
+To customize the default sequence, open the last confirmed vendor bill, click :guilabel:`Reset to
+Draft`, and edit the vendor bill's reference number.
+
+.. image:: sequence/sequence-reference-number.png
+   :alt: Editing the reference number of a vendor bill.
+
+Odoo then explains how the detected format will be applied to all future vendor bills. For example,
+if the current vendor bill's month is withdrawn, the sequence's periodicity will change to every
+year instead of every month.
+
+.. image:: sequence/sequence-dialog.png
+   :alt: Editing the reference number of a vendor bill.
+
+> **tip**:
+>    The sequence format can be edited directly when creating the first vendor bill of a given
+   sequence period.
+
+.. _accounting/vendor_bills/mass-resequencing:
+
+# Mass-resequencing vendor bills
+
+It can be helpful to resequence multiple vendor bill numbers. For example, when importing vendor
+bills from another accounting system and the reference originates from the previous software,
+continuity for the current year must be maintained without restarting from the beginning.
+
+> **note**:
+>    This feature is only available to users with administrator or advisor access.
+
+Follow these steps to resequence vendor bill numbers:
+
+#. Activate the :ref:`developer mode <developer-mode>`.
+#. In the vendor bills list view, select the vendor bills that need a new sequence.
+#. Click the :icon:`fa-cog` :guilabel:`Actions` menu and select :guilabel:`Resequence`.
+#. In the :guilabel:`Ordering` field, choose to
+
+   - :guilabel:`Keep current order`: The order of the numbers remains the same.
+   - :guilabel:`Reorder by accounting date`: The number is reordered by accounting date.
+
+#. Set the :guilabel:`First New Sequence`.
+#. :guilabel:`Preview Modifications` and click :guilabel:`Confirm`.
+
+The first vendor bill using the new sequence appears in red in the :guilabel:`Bills` list view.
+
+.. image:: sequence/sequence-bill-sequencing.png
+   :alt: Resequence options window