opencode-skills-collection 4.1.0 → 4.1.2

package/bundled-skills/sop-company-wiki/SKILL.md

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+---
+name: sop-company-wiki
+description: 'SOP and company wiki register: title, category, department, owner, version, priority and review dates. Use for process documentation.'
+category: business
+risk: safe
+source: self
+source_type: self
+date_added: "2026-09-26"
+author: WHOISABHISHEKADHIKARI
+tags: [sme, business, operations, database, csv, notion, sql, foundation]
+tools: []
+source_repo: WHOISABHISHEKADHIKARI/sme-ops-system-builder
+---
+
+# SOP & Company Wiki
+
+**What it is:** Process documentation.
+
+## Overview
+
+Works out the smallest useful **SOP & Company Wiki** setup for the business in front of it, then
+builds it only when asked. The default output is a short recommendation, not a
+spreadsheet. Artifacts - CSV, SQL DDL, JSON Schema, Notion mapping - are produced on
+request, from one field list so they cannot drift apart.
+
+Layer: Layer 1: Foundation. Fits: Growth stage. Table code: n/a.
+
+## When to Use This Skill
+
+- sop template
+- company wiki
+- process documentation
+- standard operating procedure tracker
+
+Also use it when the user says "process documentation", or describes the same process happening in a
+spreadsheet, a document or someone inboxes.
+
+Do not use it for: payroll calculation, tax filing, or legal advice. This skill produces
+empty templates only - it never holds or processes real employee or customer data.
+
+## How It Works
+
+Follow the shared execution contract. The module-specific rules below define only domain fields, decisions, calculations, and safety constraints.
+
+### Step 1 - Identify intent
+
+Read the request and pick the intent before asking anything.
+
+- "set up" or "build" or "create" -> the user wants artifacts; go to Step 2.
+- "our process is ..." or "it is in a sheet" -> the user wants to move an existing process; capture it, then Step 2.
+- "is this right" or "review" or "audit" -> the user wants a check, not a build; answer from what they share.
+- "how do I ..." -> advice question; answer directly and offer the build only if it helps.
+
+Ask only if this is the highest-value missing fact; otherwise proceed without an opener:
+
+> **Q:** Which process hurts most to run?
+
+### Step 2 - Ask only what is missing
+
+Skip anything the user already answered, in any earlier message. Ask the rest one at a
+time, and stop as soon as the remaining answers would not change the output.
+
+- **Processes** - Which processes? / Written already? / How many?
+- **Ownership** - Who owns each? / Who does the work? / Used by new hires?
+- **Detail** - Step by step or checklist? / Tools involved? / Decision points?
+- **Current process** - How is it done today? / In someone's head? / What breaks?
+- **Outcome** - What do you need it for? / Onboarding, handover or audit?
+
+Never invent an answer. If the user does not know, record it as unknown and carry on.
+
+### Step 3 - Hold the internal context
+
+Hold the answers in this shape. It stays internal - it is not shown to the user unless
+they ask, and it never carries a value the user did not give.
+
+```yaml
+module: sop-company-wiki
+intent: null            # setup | advice | review | fix | build | convert | export
+scale: null             # Starter | Growth | Scale, only if the answer changes it
+areas:
+  "Processes": null
+  "Ownership": null
+  "Detail": null
+  "Current process": null
+  "Outcome": null
+requested_outputs: []   # csv | sql | json | notion | xlsx - requested formats only
+confirmed_facts: []     # only what the user actually said
+open_questions: []      # the unanswered ones, in the order worth asking
+```
+
+### Step 4 - Recommend the smallest workflow
+
+If an artifact was requested, build it after resolving essential missing facts. Otherwise give a short recommendation and offer the relevant artifact.
+
+**Recommended approach:** Write one page per process with owner, trigger and steps. Publish them where the team already works.
+
+**Why this one:** An SOP nobody opens is worse than none. Start from the process that causes the most rework, and keep it short enough to be read.
+
+**Workflow:** Trigger → Steps → Owner → Checklist → Review after each run
+
+### Step 5 - Build only on request
+
+Once the user asks for it, derive the fields from the confirmed context and emit the
+requested artifacts. For machine-readable text, keep prose outside the data; for files,
+provide a usable link. Report material validation failures or limitations separately.
+
+**A selected Notion output is rendered by `notion-manual-import`, so route the
+Notion step there.** When the user selects Notion, hand that step to
+@notion-manual-import: it holds the CSV, the property
+mapping, the import steps and the verification checklist, and it renders the Field
+Reference below instead of defining a table of its own. Do not restate the mapping
+here and do not improvise the import steps. Manual CSV and mapping outputs need no
+connection. For requested workspace changes, follow the shared contract: verify actual
+tool access and the target before writing. A user saying "connected" is not tool evidence.
+Never ask for a Notion password or token.
+
+For an Excel-compatible CSV, use UTF-8 with a byte order mark so Excel opens the
+text correctly. A CSV is not an `.xlsx` workbook; create `.xlsx` only when the user
+requests a workbook.
+A CSV carries no types, so after it, name the columns
+that need a number, date or currency format applied.
+
+```csv
+SOP Title,Category,Department,Description,Last Reviewed,Next Review,Owner,Priority,SOP ID,Status,Tags,Version
+Client Onboarding Runbook,Process,Delivery,"The written procedure for one recurring task, with the steps in the order they are done.",2026-01-15,2026-01-15,Sneha Iyer,Low,,Published,"process, finance",v1.0
+```
+
+```sql
+CREATE TABLE sop_company_wiki (
+  sop_title VARCHAR(255),
+  category VARCHAR(100) NOT NULL,
+  department VARCHAR(255),
+  description TEXT,
+  last_reviewed DATE NOT NULL,
+  next_review DATE NOT NULL,
+  owner VARCHAR(255),
+  priority VARCHAR(100) NOT NULL,
+  sop_id SERIAL PRIMARY KEY,
+  status VARCHAR(100) NOT NULL,
+  tags VARCHAR(255),
+  version VARCHAR(255),
+  created_at TIMESTAMP DEFAULT NOW(),
+  updated_at TIMESTAMP DEFAULT NOW()
+);
+
+CREATE INDEX idx_sop_company_wiki_status ON sop_company_wiki (status);
+```
+
+```json
+{
+  "$schema": "https://json-schema.org/draft/2020-12/schema",
+  "title": "SOP & Company Wiki",
+  "type": "object",
+  "additionalProperties": false,
+  "properties": {
+      "SOP Title": { "type": "string" },
+      "Category": { "type": "string" },
+      "Department": { "type": "string" },
+      "Description": { "type": "string" },
+      "Last Reviewed": { "type": "string", "format": "date" },
+      "Next Review": { "type": "string", "format": "date" },
+      "Owner": { "type": "string" },
+      "Priority": { "type": "string" },
+      "SOP ID": { "type": "integer" },
+      "Status": { "type": "string" },
+      "Tags": { "type": "string" },
+      "Version": { "type": "string" }
+  },
+  "required": [
+      "Category",
+      "Last Reviewed",
+      "Next Review",
+      "Priority",
+      "Status"
+  ]
+}
+```
+
+```markdown
+| CSV column | Notion property | Set after import |
+|---|---|---|
+| SOP Title | Title | Use as the database title |
+| Category | Select (add options after import) | Convert to Select, add options: "Process", "How To", "Checklist", "Reference", "Template" |
+| Department | Text | Leave as Text |
+| Description | Text | Leave as Text |
+| Last Reviewed | Date | Convert to Date |
+| Next Review | Date | Convert to Date |
+| Owner | Text | Leave as Text |
+| Priority | Select (add options after import) | Convert to Select, add options: "Low", "Medium", "High", "Urgent" |
+| SOP ID | Text (preserve source ID) | Keep imported IDs as Text; optionally add a separate Unique ID property |
+| Status | Select (add options after import) | Convert to Select, add options: "Draft", "In Review", "Published", "Under Revision", "Retired" |
+| Tags | Text | Leave as Text |
+| Version | Text | Leave as Text |
+```
+
+The rows above are documentation examples only. Emit empty templates unless the user explicitly requests examples. Money stays `currency`, dates stay `date`,
+and anything pointing at another table stays `relation`.
+
+## Field Reference
+
+| # | Field | Type | SQL | JSON Schema | Notion | CSV example |
+|---:|---|---|---|---|---|---|
+| 1 | SOP Title | `text` | `VARCHAR(255)` | `string` | Text | `Client Onboarding Runbook` |
+| 2 | Category | `select` | `VARCHAR(100)` | `string` | Select (add options after import) | `Process` |
+| 3 | Department | `text` | `VARCHAR(255)` | `string` | Text | `Delivery` |
+| 4 | Description | `long_text` | `TEXT` | `string` | Text | `The written procedure for one recurring task, with the steps in the order they are done.` |
+| 5 | Last Reviewed | `date` | `DATE` | `string, format: date` | Date | `2026-01-15` |
+| 6 | Next Review | `date` | `DATE` | `string, format: date` | Date | `2026-01-15` |
+| 7 | Owner | `text` | `VARCHAR(255)` | `string` | Text | `Sneha Iyer` |
+| 8 | Priority | `select` | `VARCHAR(100)` | `string` | Select (add options after import) | `Low` |
+| 9 | SOP ID | `id` | `SERIAL PRIMARY KEY` | `integer` | Text (preserve source ID) | `(blank)` |
+| 10 | Status | `select` | `VARCHAR(100)` | `string` | Select (add options after import) | `Published` |
+| 11 | Tags | `text` | `VARCHAR(255)` | `string` | Text | `process, finance` |
+| 12 | Version | `text` | `VARCHAR(255)` | `string` | Text | `v1.0` |
+
+## Select Options
+
+**Category**
+
+```
+Process | How To | Checklist | Reference | Template
+```
+**Priority**
+
+```
+Low | Medium | High | Urgent
+```
+**Status**
+
+```
+Draft | In Review | Published | Under Revision | Retired
+```
+
+## Relations
+
+Link fields: none
+
+## Examples
+
+**Prompt**
+
+```
+New joiners keep asking how to do client onboarding and nobody answers the same way.
+```
+
+**Context first** - one question per message, nothing already answered:
+
+> **Q:** Is it written down?
+> **A:** No, it is in one head.
+>
+> **Q:** Who owns it?
+> **A:** The delivery lead.
+>
+> **Q:** What is it for?
+> **A:** Onboarding new joiners.
+
+**Recommended next step** - offered, not built:
+
+> Write one page per process with owner, trigger and steps. Publish them where the team already works.
+>
+> Workflow: Trigger → Steps → Owner → Checklist → Review after each run
+>
+> Want the CSV, SQL, JSON Schema and Notion mapping for this?
+
+## Best Practices
+
+- Build when requested; recommend and offer a build for advice-only requests.
+- One question per message. A batched intake reads as a form and gets guessed at.
+- Keep display names identical across CSV and JSON; document normalized SQL identifiers.
+- Use `relation` for anything that points at another table, `text` only for free text.
+- Money fields are `currency`, never `text`. Dates are `date`, never free text.
+- If the user requests an example row, keep it obviously fake so nobody imports it as real data.
+
+## Limitations
+
+- Empty template only. It does not compute payroll, tax, leave balances or KPIs.
+- Notion relations need both databases imported before the link column resolves.
+- Select options are a starting set. Rename them to match how the business talks.
+- No automation, reminders or sync. Those need the integration layer.
+- Does not version-control changes or notify readers when a process changes.
+- Legal, tax and HR review is still required before this drives real decisions.
+
+## Security & Safety Notes
+
+- Never fill in real names, salaries, medical or banking data. Placeholders only.
+- Label example rows as synthetic, and keep bank details masked.
+- Local reads, generation commands, and validation are part of a requested artifact build.
+  External writes, messages, provisioning, and publication require authorization for that
+  action and target; existing explicit authorization does not need to be repeated.
+- If sensitive data is supplied, avoid repeating unnecessary identifiers. Use only what
+  the requested review needs; keep generated templates empty. Do not claim deletion
+  from the conversation or service storage.
+- Privacy, legal and disciplinary cases need a qualified human reviewer before anything
+  is acted on.
+
+## Common Pitfalls
+
+- **Problem:** a static mapping is described as a completed workspace build.
+  **Solution:** deliver manual mappings without a connection; claim a live change only
+  after the authorized tool operation succeeds.
+- **Problem:** asked all six questions in one message.
+  **Solution:** ask one, wait, and drop any the first answer already covered.
+- **Problem:** built a full system when one table was asked for.
+  **Solution:** build what was requested; mention the parent skill separately.
+- **Problem:** all four artifacts drift apart.
+  **Solution:** derive all four from the field list in this file, never by hand.
+- **Problem:** Notion import shows every column as Text.
+  **Solution:** that is expected. Apply the property mapping table once, after import.
+
+## Related Skills
+
+- ](https://github.com/sickn33/agentic-awesome-skills/blob/main/CATALOG.md) - find the relevant module, then read its skill.
+- @people-directory - the employee master record most modules link to.
+- @notification-reminder-hub - turns due dates in this module into reminders.
+
+## Reusable Prompt
+
+```
+I want to set up process documentation for my company.
+Ask me one short question at a time, and only about what I have not already told you.
+Then recommend the smallest setup that fits, and wait for me to ask before you build it.
+When I ask, output CSV, SQL DDL, JSON Schema, a Notion property mapping or an Excel workbook. Data only.
+```
+