bmad-plus 0.7.5 → 0.8.0

package/src/bmad-plus/packs/pack-shield/references/fedramp/ssp-guide.md

@@ -1,129 +1,129 @@
-# SSP Writing Guide
-
-The System Security Plan (SSP) is the centerpiece of the FedRAMP authorization package.
-It tells the complete security story of the Cloud Service Offering (CSO): architecture,
-data flows, control implementations, roles, and boundary. Many SSPs exceed 500 pages.
-
-> Always use the official FedRAMP SSP template. One template covers all baselines
-> (LI-SaaS, Low, Moderate, High). Templates at: https://www.fedramp.gov/rev5/documents-templates/
-
----
-
-## SSP Section-by-Section Guide
-
-### Section 1: Information System Name and Title
-- Formal name of the CSO
-- Unique identifier (assigned during FedRAMP process)
-- Service model (IaaS / PaaS / SaaS)
-- Deployment model (Public / Private / Community / Hybrid cloud)
-
-### Section 2: System Categorization
-- FIPS 199 impact determination: Confidentiality / Integrity / Availability
-- Overall impact level = high-water mark of the three values
-- Justify each categorization with the types of federal information processed
-
-### Section 3: System Owner / Authorizing Official
-- List CSP system owner, ISSO, and agency AO contacts
-- For agency authorization, include the sponsoring agency AO
-
-### Section 4: Assignment of Security Responsibility
-- Identify the ISSO (Information System Security Officer)
-- Document CSP security team contacts
-
-### Section 5: System Mission / Purpose
-- Brief description of what the system does
-- What federal agencies/programs it supports
-- What types of federal data it handles
-
-### Section 6: System Description
-- Narrative description of the system
-- Technology stack overview
-- Key system components
-
-### Section 7: General System Description / System Environment
-**This is one of the most scrutinized sections.**
-- Detailed architecture description
-- Authorization boundary narrative — clearly define what is IN and OUT of scope
-- Network architecture diagram (embedded)
-- Data flow diagrams (embedded)
-- Ports, protocols, and services table
-- External connections table (all services connecting to/from the boundary)
-
-**Common mistakes:**
-- Vague boundary descriptions ("the cloud environment") — be specific
-- Missing data flows for admin/management traffic
-- Not documenting external services (DNS, NTP, update servers, SaaS tools used by admins)
-
-### Section 8: System Environment / Interconnections
-- Interconnection Security Agreements (ISAs) for each external system
-- Leveraged FedRAMP services (IaaS/PaaS) and their authorization status
-- Inherited controls from leveraged services must be documented in CIS/CRM workbook
-
-### Section 9: Laws, Regulations, Standards (Appendix B)
-- Required attachment: SSP Appendix B (Laws & Regulations) — use the FedRAMP template
-- Lists applicable federal laws (FISMA, Privacy Act, etc.)
-- May include agency-specific requirements (HIPAA, CJIS if applicable)
-
-### Section 10: Minimum Security Controls
-**The largest section — one narrative per control.**
-
-For each control in the applicable baseline:
-
-```
-[Control ID] [Control Name]
-Implementation Status: Implemented | Partially Implemented | Planned | Not Applicable | Alternative Implementation
-
-[Control Implementation Statement]
-Describe HOW the control is implemented. Be specific:
-- What tool, policy, or process implements this control?
-- Who is responsible?
-- Where is the evidence?
-- For shared controls: what is the CSP responsibility vs. customer responsibility?
-
-Customer Responsibility (if applicable):
-[Describe what the customer/agency must do]
-```
-
-**Writing tips:**
-- Address every verb in the control requirement — if the control says "monitor and record," describe both monitoring AND recording
-- Reference specific policy document names, tool names, configuration settings
-- For inherited controls from FedRAMP IaaS/PaaS: state "This control is fully/partially inherited from [Provider]. See CIS/CRM workbook."
-- Mark unimplemented controls as "Planned" and ensure they appear in POA&M
-
-### SSP Appendices (A through Q)
-
-| Appendix | Content | Required? |
-|---|---|---|
-| A | Acronyms & Glossary | Yes |
-| B | Related Laws & Regulations (Attachment 12) | Yes |
-| C | Security Policies & Procedures | Yes (CSP-authored) |
-| D | User Guide | Yes |
-| E | Rules of Behavior | Yes (FedRAMP template) |
-| F | IT Contingency Plan | Yes (FedRAMP ISCP template, updated Dec 2024) |
-| G | Configuration Management Plan | Yes (CSP-authored) |
-| H | Incident Response Plan | Yes (CSP-authored) |
-| I | Control Implementation Summary (CIS) / CRM Workbook | Yes (FedRAMP template) |
-| J | FIPS 199 Categorization | Yes |
-| K | Integrated Inventory Workbook (IIW) | Yes (FedRAMP template, updated Dec 2024) |
-| L | Cryptographic Modules Table | Yes |
-| M | Continuous Monitoring Plan | Yes |
-| N | Separation of Duties Matrix | Conditional |
-| O | POA&M | Yes (FedRAMP template) |
-| P | Supply Chain Risk Management Plan | Yes (Rev 5) |
-| Q | Privacy Impact Assessment (PIA) | If PII in scope |
-
----
-
-## SSP Quality Checklist
-
-Before submitting, verify:
-- [ ] All controls for the applicable baseline have implementation statements
-- [ ] No controls describe future/planned state as currently implemented
-- [ ] All "Planned" controls appear in POA&M
-- [ ] Architecture diagrams and control narratives are consistent
-- [ ] External connections table matches the data flow diagrams
-- [ ] CIS/CRM workbook is complete for all shared/inherited controls
-- [ ] IIW lists every asset in the boundary
-- [ ] Cryptographic modules table lists all FIPS 140-2/3 validated modules in use
-- [ ] All required appendices (C through Q as applicable) are attached
-- [ ] SSP Appendix A-12 is the current FedRAMP Laws & Regulations template
+# SSP Writing Guide
+
+The System Security Plan (SSP) is the centerpiece of the FedRAMP authorization package.
+It tells the complete security story of the Cloud Service Offering (CSO): architecture,
+data flows, control implementations, roles, and boundary. Many SSPs exceed 500 pages.
+
+> Always use the official FedRAMP SSP template. One template covers all baselines
+> (LI-SaaS, Low, Moderate, High). Templates at: https://www.fedramp.gov/rev5/documents-templates/
+
+---
+
+## SSP Section-by-Section Guide
+
+### Section 1: Information System Name and Title
+- Formal name of the CSO
+- Unique identifier (assigned during FedRAMP process)
+- Service model (IaaS / PaaS / SaaS)
+- Deployment model (Public / Private / Community / Hybrid cloud)
+
+### Section 2: System Categorization
+- FIPS 199 impact determination: Confidentiality / Integrity / Availability
+- Overall impact level = high-water mark of the three values
+- Justify each categorization with the types of federal information processed
+
+### Section 3: System Owner / Authorizing Official
+- List CSP system owner, ISSO, and agency AO contacts
+- For agency authorization, include the sponsoring agency AO
+
+### Section 4: Assignment of Security Responsibility
+- Identify the ISSO (Information System Security Officer)
+- Document CSP security team contacts
+
+### Section 5: System Mission / Purpose
+- Brief description of what the system does
+- What federal agencies/programs it supports
+- What types of federal data it handles
+
+### Section 6: System Description
+- Narrative description of the system
+- Technology stack overview
+- Key system components
+
+### Section 7: General System Description / System Environment
+**This is one of the most scrutinized sections.**
+- Detailed architecture description
+- Authorization boundary narrative — clearly define what is IN and OUT of scope
+- Network architecture diagram (embedded)
+- Data flow diagrams (embedded)
+- Ports, protocols, and services table
+- External connections table (all services connecting to/from the boundary)
+
+**Common mistakes:**
+- Vague boundary descriptions ("the cloud environment") — be specific
+- Missing data flows for admin/management traffic
+- Not documenting external services (DNS, NTP, update servers, SaaS tools used by admins)
+
+### Section 8: System Environment / Interconnections
+- Interconnection Security Agreements (ISAs) for each external system
+- Leveraged FedRAMP services (IaaS/PaaS) and their authorization status
+- Inherited controls from leveraged services must be documented in CIS/CRM workbook
+
+### Section 9: Laws, Regulations, Standards (Appendix B)
+- Required attachment: SSP Appendix B (Laws & Regulations) — use the FedRAMP template
+- Lists applicable federal laws (FISMA, Privacy Act, etc.)
+- May include agency-specific requirements (HIPAA, CJIS if applicable)
+
+### Section 10: Minimum Security Controls
+**The largest section — one narrative per control.**
+
+For each control in the applicable baseline:
+
+```
+[Control ID] [Control Name]
+Implementation Status: Implemented | Partially Implemented | Planned | Not Applicable | Alternative Implementation
+
+[Control Implementation Statement]
+Describe HOW the control is implemented. Be specific:
+- What tool, policy, or process implements this control?
+- Who is responsible?
+- Where is the evidence?
+- For shared controls: what is the CSP responsibility vs. customer responsibility?
+
+Customer Responsibility (if applicable):
+[Describe what the customer/agency must do]
+```
+
+**Writing tips:**
+- Address every verb in the control requirement — if the control says "monitor and record," describe both monitoring AND recording
+- Reference specific policy document names, tool names, configuration settings
+- For inherited controls from FedRAMP IaaS/PaaS: state "This control is fully/partially inherited from [Provider]. See CIS/CRM workbook."
+- Mark unimplemented controls as "Planned" and ensure they appear in POA&M
+
+### SSP Appendices (A through Q)
+
+| Appendix | Content | Required? |
+|---|---|---|
+| A | Acronyms & Glossary | Yes |
+| B | Related Laws & Regulations (Attachment 12) | Yes |
+| C | Security Policies & Procedures | Yes (CSP-authored) |
+| D | User Guide | Yes |
+| E | Rules of Behavior | Yes (FedRAMP template) |
+| F | IT Contingency Plan | Yes (FedRAMP ISCP template, updated Dec 2024) |
+| G | Configuration Management Plan | Yes (CSP-authored) |
+| H | Incident Response Plan | Yes (CSP-authored) |
+| I | Control Implementation Summary (CIS) / CRM Workbook | Yes (FedRAMP template) |
+| J | FIPS 199 Categorization | Yes |
+| K | Integrated Inventory Workbook (IIW) | Yes (FedRAMP template, updated Dec 2024) |
+| L | Cryptographic Modules Table | Yes |
+| M | Continuous Monitoring Plan | Yes |
+| N | Separation of Duties Matrix | Conditional |
+| O | POA&M | Yes (FedRAMP template) |
+| P | Supply Chain Risk Management Plan | Yes (Rev 5) |
+| Q | Privacy Impact Assessment (PIA) | If PII in scope |
+
+---
+
+## SSP Quality Checklist
+
+Before submitting, verify:
+- [ ] All controls for the applicable baseline have implementation statements
+- [ ] No controls describe future/planned state as currently implemented
+- [ ] All "Planned" controls appear in POA&M
+- [ ] Architecture diagrams and control narratives are consistent
+- [ ] External connections table matches the data flow diagrams
+- [ ] CIS/CRM workbook is complete for all shared/inherited controls
+- [ ] IIW lists every asset in the boundary
+- [ ] Cryptographic modules table lists all FIPS 140-2/3 validated modules in use
+- [ ] All required appendices (C through Q as applicable) are attached
+- [ ] SSP Appendix A-12 is the current FedRAMP Laws & Regulations template

package/src/bmad-plus/packs/pack-shield/references/gdpr-compliance/documents.md

@@ -1,192 +1,192 @@
-# Consent Notice / Cookie Banner Template
-
-## Legal Basis
-Art. 7 (conditions for consent), Art. 4(11) (definition of consent), Recitals 32, 42–43.
-ePrivacy Directive Art. 5(3) additionally applies to cookies/device storage.
-
----
-
-## Consent Requirements Checklist (Art. 7)
-- [ ] **Freely given**: No bundling with service terms; genuine choice with no detriment (Art. 7(4))
-- [ ] **Specific**: Separate consent for each distinct purpose (Recital 43)
-- [ ] **Informed**: Clear plain-language explanation before consent given
-- [ ] **Unambiguous**: Affirmative act required — no pre-ticked boxes (Recital 32)
-- [ ] **Withdrawable**: "As easy to withdraw as to give" (Art. 7(3)); withdrawal does not affect prior processing
-- [ ] **Documented**: Record of when, how, and what consented to (Art. 7(1))
-- [ ] **Age verified**: Under-16 requires parental consent (Art. 8; check Member State derogation 13–16)
-
----
-
-## Cookie Banner — Required Elements
-
-### Layer 1 (Initial Banner)
-```
-We use cookies to [improve your experience / personalise content / analyse traffic].
-[ACCEPT ALL]   [REJECT ALL]   [MANAGE PREFERENCES]
-
-[Link to Cookie Policy]
-```
-
-**Critical**: "Accept" and "Reject" must be equally prominent. Dark patterns (hiding reject,
-pre-selected toggles) violate Art. 7 and Art. 5(1)(a) (fairness).
-
-### Layer 2 (Preference Centre)
-Group cookies by purpose; each requires a separate opt-in toggle defaulting to OFF:
-| Category | Description | Default |
-|----------|-------------|---------|
-| Strictly Necessary | Required for site function — no consent needed | Always ON |
-| Analytics | [Provider, purpose] | OFF |
-| Marketing | [Provider, purpose] | OFF |
-| Personalisation | [Provider, purpose] | OFF |
-
-### Consent Record to Store
-```json
-{
-  "userId": "...",
-  "consentTimestamp": "ISO-8601",
-  "consentVersion": "v1.2",
-  "purposes": {
-    "analytics": true,
-    "marketing": false
-  },
-  "method": "explicit-click",
-  "ipAddress": "[pseudonymised or omit]"
-}
-```
-
----
----
-
-# DPIA Template (Data Protection Impact Assessment)
-
-## Legal Basis
-Art. 35 GDPR — mandatory when processing is "likely to result in a high risk" to individuals.
-Art. 35(3) lists mandatory triggers; supervisory authorities publish lists (Art. 35(4)).
-
-## When Required (Art. 35(3) + WP29/EDPB guidance — any 2+ of these factors)
-- Systematic and extensive profiling
-- Large-scale special category data (Art. 9)
-- Systematic monitoring of public areas
-- New technologies
-- Automated decision-making with legal/significant effects (Art. 22)
-- Children's data at scale
-- Data matching / combining datasets
-
----
-
-## DPIA Structure
-
-### 1. Description of Processing (Art. 35(7)(a))
-- **System / project name**: [NAME]
-- **Controller**: [NAME + DPO if applicable]
-- **Nature of processing**: [What operations are performed on the data]
-- **Scope**: [Volume, frequency, geographic reach]
-- **Context**: [Who are the data subjects; their vulnerability level]
-- **Purpose**: [What is the legitimate aim]
-- **Lawful basis**: Art. 6(1)[X]; Art. 9(2)[X] if special category
-
-### 2. Necessity and Proportionality Assessment (Art. 35(7)(b))
-Assess whether processing is:
-- **Necessary** for the purpose — could the purpose be achieved with less/no personal data?
-- **Proportionate** — do the benefits outweigh the risks to individuals?
-- **Compliant** with data minimisation (Art. 5(1)(c)), purpose limitation (Art. 5(1)(b))
-
-### 3. Risk Assessment (Art. 35(7)(c))
-For each identified risk:
-| Risk | Likelihood (1–3) | Severity (1–3) | Risk Score | Mitigation |
-|------|-----------------|---------------|-----------|------------|
-| Unauthorised access | 2 | 3 | High | Encryption, access controls |
-| Function creep | 1 | 2 | Medium | Purpose limitation controls |
-| Re-identification | 2 | 3 | High | Pseudonymisation |
-
-### 4. Measures to Address Risks (Art. 35(7)(d))
-For each High/Medium risk:
-- Technical measure: [DESCRIBE]
-- Organisational measure: [DESCRIBE]
-- Residual risk after mitigation: [Low/Medium/High]
-
-### 5. DPO / Stakeholder Sign-off (Art. 35(2))
-- DPO consulted: Yes / No — DPO opinion: [ATTACH]
-- Data subjects consulted (where appropriate): Yes / No
-- Outcome: ✅ Proceed | ⚠️ Proceed with conditions | 🔴 Prior consultation with SA required (Art. 36)
-
----
----
-
-# Data Retention Policy Template
-
-## Legal Basis
-Art. 5(1)(e) — storage limitation: data kept no longer than necessary for purpose.
-Art. 17 — right to erasure triggers where retention period expired.
-
----
-
-## Retention Schedule
-
-| Data Category | Business Purpose | Retention Period | Lawful Basis | Deletion Method |
-|--------------|-----------------|-----------------|--------------|----------------|
-| Customer account data | Service provision | Duration of contract + 2 years | Contract (Art. 6(1)(b)) | Secure deletion |
-| Marketing preferences | Direct marketing | Until withdrawal of consent | Consent (Art. 6(1)(a)) | Anonymisation |
-| Transaction records | Financial/legal obligations | 7 years | Legal obligation (Art. 6(1)(c)) | Secure archival then deletion |
-| Employee records | Employment law | Duration + 6 years | Legal obligation | Secure deletion |
-| CCTV footage | Security | 30 days | Legitimate interests (Art. 6(1)(f)) | Automatic overwrite |
-| Server/access logs | Security monitoring | 90 days | Legitimate interests | Automated purge |
-| Consent records | Compliance evidence | 3 years after withdrawal | Legal obligation | Retain in audit log |
-
----
-
-## Operational Requirements
-- Automated deletion jobs should run [FREQUENCY] against retention schedule
-- Backups must be included in retention policy — purge from backups within [X] days of primary deletion
-- Exceptions process: legal hold procedure for litigation/investigation (suspend deletion)
-- Retention schedule reviewed: annually or upon material change to processing
-
----
----
-
-# Data Subject Rights Procedure
-
-## Legal Basis
-Arts. 15–22 (individual rights), Art. 12 (modalities — response within 1 month, extendable by 2 months).
-
----
-
-## Rights Summary
-
-| Right | Article | When Applicable | Response Time |
-|-------|---------|----------------|--------------|
-| Access (SAR) | Art. 15 | Always (with exceptions) | 1 month (Art. 12(3)) |
-| Rectification | Art. 16 | Inaccurate/incomplete data | 1 month |
-| Erasure | Art. 17 | Consent withdrawn; no longer necessary; unlawful processing | 1 month |
-| Restriction | Art. 18 | Accuracy contested; objection pending; unlawful but subject wants restriction | 1 month |
-| Portability | Art. 20 | Consent or contract basis; automated processing only | 1 month |
-| Object | Art. 21 | Legitimate interests or public task basis; direct marketing (absolute) | Immediately for direct marketing |
-| No automated decisions | Art. 22 | Solely automated decisions with legal/significant effect | 1 month |
-
----
-
-## Request Handling Process
-
-1. **Receive**: Accept requests via [EMAIL / WEB FORM / POST]. Identity verification required — proportionate to risk; do not request excessive info (Art. 12(6)).
-2. **Verify identity**: [METHOD — e.g., match against account details; 2FA confirmation]
-3. **Log**: Record date received, type of request, handler assigned.
-4. **Assess**: Determine if exemptions apply (e.g., Art. 17(3) — overriding legal obligation prevents erasure).
-5. **Respond**: Within **one calendar month** of receipt (Art. 12(3)). If extending, notify requester within first month with reason (Art. 12(3)).
-6. **Response must be**: Free of charge (Art. 12(5)); in concise, plain language (Art. 12(1)); in writing or by electronic means where requested.
-7. **Refusal**: If request is refused, inform subject of reasons and right to complain to SA and seek judicial remedy (Art. 12(4)).
-
-## Exemptions to Document
-- Legal claims (Art. 17(3)(e))
-- Freedom of expression (Art. 17(3)(a))
-- Public interest archiving (Art. 17(3)(d))
-- Manifestly unfounded or excessive requests — can charge fee or refuse (Art. 12(5))
-
----
-
-## SLA & Escalation
-- Day 0: Request received and logged
-- Day 3: Identity verified; request categorised
-- Day 20: Draft response reviewed by DPO/legal
-- Day 28: Response sent (allowing 2 days buffer before Day 30 deadline)
-- Day 30: Statutory deadline
-- Extension notice must go out by Day 30 if needed, citing complex/numerous requests (Art. 12(3))
+# Consent Notice / Cookie Banner Template
+
+## Legal Basis
+Art. 7 (conditions for consent), Art. 4(11) (definition of consent), Recitals 32, 42–43.
+ePrivacy Directive Art. 5(3) additionally applies to cookies/device storage.
+
+---
+
+## Consent Requirements Checklist (Art. 7)
+- [ ] **Freely given**: No bundling with service terms; genuine choice with no detriment (Art. 7(4))
+- [ ] **Specific**: Separate consent for each distinct purpose (Recital 43)
+- [ ] **Informed**: Clear plain-language explanation before consent given
+- [ ] **Unambiguous**: Affirmative act required — no pre-ticked boxes (Recital 32)
+- [ ] **Withdrawable**: "As easy to withdraw as to give" (Art. 7(3)); withdrawal does not affect prior processing
+- [ ] **Documented**: Record of when, how, and what consented to (Art. 7(1))
+- [ ] **Age verified**: Under-16 requires parental consent (Art. 8; check Member State derogation 13–16)
+
+---
+
+## Cookie Banner — Required Elements
+
+### Layer 1 (Initial Banner)
+```
+We use cookies to [improve your experience / personalise content / analyse traffic].
+[ACCEPT ALL]   [REJECT ALL]   [MANAGE PREFERENCES]
+
+[Link to Cookie Policy]
+```
+
+**Critical**: "Accept" and "Reject" must be equally prominent. Dark patterns (hiding reject,
+pre-selected toggles) violate Art. 7 and Art. 5(1)(a) (fairness).
+
+### Layer 2 (Preference Centre)
+Group cookies by purpose; each requires a separate opt-in toggle defaulting to OFF:
+| Category | Description | Default |
+|----------|-------------|---------|
+| Strictly Necessary | Required for site function — no consent needed | Always ON |
+| Analytics | [Provider, purpose] | OFF |
+| Marketing | [Provider, purpose] | OFF |
+| Personalisation | [Provider, purpose] | OFF |
+
+### Consent Record to Store
+```json
+{
+  "userId": "...",
+  "consentTimestamp": "ISO-8601",
+  "consentVersion": "v1.2",
+  "purposes": {
+    "analytics": true,
+    "marketing": false
+  },
+  "method": "explicit-click",
+  "ipAddress": "[pseudonymised or omit]"
+}
+```
+
+---
+---
+
+# DPIA Template (Data Protection Impact Assessment)
+
+## Legal Basis
+Art. 35 GDPR — mandatory when processing is "likely to result in a high risk" to individuals.
+Art. 35(3) lists mandatory triggers; supervisory authorities publish lists (Art. 35(4)).
+
+## When Required (Art. 35(3) + WP29/EDPB guidance — any 2+ of these factors)
+- Systematic and extensive profiling
+- Large-scale special category data (Art. 9)
+- Systematic monitoring of public areas
+- New technologies
+- Automated decision-making with legal/significant effects (Art. 22)
+- Children's data at scale
+- Data matching / combining datasets
+
+---
+
+## DPIA Structure
+
+### 1. Description of Processing (Art. 35(7)(a))
+- **System / project name**: [NAME]
+- **Controller**: [NAME + DPO if applicable]
+- **Nature of processing**: [What operations are performed on the data]
+- **Scope**: [Volume, frequency, geographic reach]
+- **Context**: [Who are the data subjects; their vulnerability level]
+- **Purpose**: [What is the legitimate aim]
+- **Lawful basis**: Art. 6(1)[X]; Art. 9(2)[X] if special category
+
+### 2. Necessity and Proportionality Assessment (Art. 35(7)(b))
+Assess whether processing is:
+- **Necessary** for the purpose — could the purpose be achieved with less/no personal data?
+- **Proportionate** — do the benefits outweigh the risks to individuals?
+- **Compliant** with data minimisation (Art. 5(1)(c)), purpose limitation (Art. 5(1)(b))
+
+### 3. Risk Assessment (Art. 35(7)(c))
+For each identified risk:
+| Risk | Likelihood (1–3) | Severity (1–3) | Risk Score | Mitigation |
+|------|-----------------|---------------|-----------|------------|
+| Unauthorised access | 2 | 3 | High | Encryption, access controls |
+| Function creep | 1 | 2 | Medium | Purpose limitation controls |
+| Re-identification | 2 | 3 | High | Pseudonymisation |
+
+### 4. Measures to Address Risks (Art. 35(7)(d))
+For each High/Medium risk:
+- Technical measure: [DESCRIBE]
+- Organisational measure: [DESCRIBE]
+- Residual risk after mitigation: [Low/Medium/High]
+
+### 5. DPO / Stakeholder Sign-off (Art. 35(2))
+- DPO consulted: Yes / No — DPO opinion: [ATTACH]
+- Data subjects consulted (where appropriate): Yes / No
+- Outcome: ✅ Proceed | ⚠️ Proceed with conditions | 🔴 Prior consultation with SA required (Art. 36)
+
+---
+---
+
+# Data Retention Policy Template
+
+## Legal Basis
+Art. 5(1)(e) — storage limitation: data kept no longer than necessary for purpose.
+Art. 17 — right to erasure triggers where retention period expired.
+
+---
+
+## Retention Schedule
+
+| Data Category | Business Purpose | Retention Period | Lawful Basis | Deletion Method |
+|--------------|-----------------|-----------------|--------------|----------------|
+| Customer account data | Service provision | Duration of contract + 2 years | Contract (Art. 6(1)(b)) | Secure deletion |
+| Marketing preferences | Direct marketing | Until withdrawal of consent | Consent (Art. 6(1)(a)) | Anonymisation |
+| Transaction records | Financial/legal obligations | 7 years | Legal obligation (Art. 6(1)(c)) | Secure archival then deletion |
+| Employee records | Employment law | Duration + 6 years | Legal obligation | Secure deletion |
+| CCTV footage | Security | 30 days | Legitimate interests (Art. 6(1)(f)) | Automatic overwrite |
+| Server/access logs | Security monitoring | 90 days | Legitimate interests | Automated purge |
+| Consent records | Compliance evidence | 3 years after withdrawal | Legal obligation | Retain in audit log |
+
+---
+
+## Operational Requirements
+- Automated deletion jobs should run [FREQUENCY] against retention schedule
+- Backups must be included in retention policy — purge from backups within [X] days of primary deletion
+- Exceptions process: legal hold procedure for litigation/investigation (suspend deletion)
+- Retention schedule reviewed: annually or upon material change to processing
+
+---
+---
+
+# Data Subject Rights Procedure
+
+## Legal Basis
+Arts. 15–22 (individual rights), Art. 12 (modalities — response within 1 month, extendable by 2 months).
+
+---
+
+## Rights Summary
+
+| Right | Article | When Applicable | Response Time |
+|-------|---------|----------------|--------------|
+| Access (SAR) | Art. 15 | Always (with exceptions) | 1 month (Art. 12(3)) |
+| Rectification | Art. 16 | Inaccurate/incomplete data | 1 month |
+| Erasure | Art. 17 | Consent withdrawn; no longer necessary; unlawful processing | 1 month |
+| Restriction | Art. 18 | Accuracy contested; objection pending; unlawful but subject wants restriction | 1 month |
+| Portability | Art. 20 | Consent or contract basis; automated processing only | 1 month |
+| Object | Art. 21 | Legitimate interests or public task basis; direct marketing (absolute) | Immediately for direct marketing |
+| No automated decisions | Art. 22 | Solely automated decisions with legal/significant effect | 1 month |
+
+---
+
+## Request Handling Process
+
+1. **Receive**: Accept requests via [EMAIL / WEB FORM / POST]. Identity verification required — proportionate to risk; do not request excessive info (Art. 12(6)).
+2. **Verify identity**: [METHOD — e.g., match against account details; 2FA confirmation]
+3. **Log**: Record date received, type of request, handler assigned.
+4. **Assess**: Determine if exemptions apply (e.g., Art. 17(3) — overriding legal obligation prevents erasure).
+5. **Respond**: Within **one calendar month** of receipt (Art. 12(3)). If extending, notify requester within first month with reason (Art. 12(3)).
+6. **Response must be**: Free of charge (Art. 12(5)); in concise, plain language (Art. 12(1)); in writing or by electronic means where requested.
+7. **Refusal**: If request is refused, inform subject of reasons and right to complain to SA and seek judicial remedy (Art. 12(4)).
+
+## Exemptions to Document
+- Legal claims (Art. 17(3)(e))
+- Freedom of expression (Art. 17(3)(a))
+- Public interest archiving (Art. 17(3)(d))
+- Manifestly unfounded or excessive requests — can charge fee or refuse (Art. 12(5))
+
+---
+
+## SLA & Escalation
+- Day 0: Request received and logged
+- Day 3: Identity verified; request categorised
+- Day 20: Draft response reviewed by DPO/legal
+- Day 28: Response sent (allowing 2 days buffer before Day 30 deadline)
+- Day 30: Statutory deadline
+- Extension notice must go out by Day 30 if needed, citing complex/numerous requests (Art. 12(3))