@luquimbo/bi-superpowers 3.1.0 → 3.2.0

package/library/templates/excel/budget-tracker.md

@@ -1,432 +0,0 @@
-# Budget Tracker Template
-
-## Overview
-
-A comprehensive Excel workbook for tracking departmental or project budgets against actuals, with variance analysis and forecasting capabilities.
-
----
-
-## Target Audience
-
-- Budget Managers
-- Project Managers
-- Department Heads
-- Finance Analysts
-- Small Business Owners
-
----
-
-## Workbook Structure
-
-### Sheet 1: Dashboard
-
-**Purpose:** Visual summary of budget status
-
-| Section | Position | Content |
-|---------|----------|---------|
-| Header | A1:H2 | Title, Current Period, Last Updated |
-| KPI Cards | A4:H6 | Total Budget, Spent, Remaining, % Used |
-| Budget vs Actual Chart | A8:E20 | Clustered column chart by category |
-| Trend Chart | F8:H20 | Line chart showing monthly spend vs budget |
-| Category Breakdown | A22:D35 | Pie chart of spend by category |
-| Alerts Table | E22:H35 | Over-budget items highlighted |
-
-### Sheet 2: Budget Input
-
-**Purpose:** Annual budget setup by category
-
-| Column | Header | Description |
-|--------|--------|-------------|
-| A | Category | Budget category (e.g., Salaries, Marketing) |
-| B | Subcategory | Detailed line item |
-| C | Annual Budget | Total annual budget |
-| D-O | Jan-Dec | Monthly allocation (can be equal or custom) |
-
-**Sample Categories:**
-```
-Personnel
-  - Salaries
-  - Benefits
-  - Contractors
-  - Training
-
-Operations
-  - Rent
-  - Utilities
-  - Insurance
-  - Maintenance
-
-Technology
-  - Software
-  - Hardware
-  - Cloud Services
-  - IT Support
-
-Marketing
-  - Advertising
-  - Events
-  - Content
-  - PR
-
-Travel
-  - Airfare
-  - Hotels
-  - Meals
-  - Ground Transport
-```
-
-### Sheet 3: Actuals Input
-
-**Purpose:** Record actual expenses
-
-| Column | Header | Description |
-|--------|--------|-------------|
-| A | Date | Transaction date |
-| B | Category | Budget category (dropdown) |
-| C | Subcategory | Line item (dependent dropdown) |
-| D | Description | Transaction description |
-| E | Vendor | Vendor/Supplier name |
-| F | Amount | Expense amount |
-| G | Payment Method | Cash/Card/Transfer |
-| H | Reference | Invoice/PO number |
-| I | Notes | Additional notes |
-
-### Sheet 4: Variance Analysis
-
-**Purpose:** Compare budget to actuals
-
-| Column | Header | Formula Concept |
-|--------|--------|-----------------|
-| A | Category | From Budget Input |
-| B | Budget MTD | SUMIFS by category and month |
-| C | Actual MTD | SUMIFS from Actuals |
-| D | Variance MTD | Budget - Actual |
-| E | Variance % | Variance / Budget |
-| F | Budget YTD | SUMIFS YTD budget |
-| G | Actual YTD | SUMIFS YTD actuals |
-| H | Variance YTD | Budget YTD - Actual YTD |
-| I | Status | Conditional formula for status |
-| J | Forecast | Projected year-end based on trend |
-
-### Sheet 5: Monthly Summary
-
-**Purpose:** Month-by-month tracking
-
-| Structure | Description |
-|-----------|-------------|
-| Rows | Categories and subcategories |
-| Columns | Jan Budget, Jan Actual, Jan Var, Feb Budget, Feb Actual, Feb Var, ... |
-| Totals | Row totals, Column totals |
-
-### Sheet 6: Settings
-
-**Purpose:** Configuration and reference data
-
-| Section | Content |
-|---------|---------|
-| Category List | Master list of categories |
-| Subcategory List | Dependent list by category |
-| Current Period | Month/Year selection |
-| Thresholds | Alert thresholds (e.g., 90%, 100%, 110%) |
-| User Info | Prepared by, Department, Fiscal Year |
-
----
-
-## Key Formulas
-
-### Budget Calculations
-
-```excel
-// Total Budget
-=SUM(BudgetInput[Annual Budget])
-
-// Budget for Current Month
-=SUMIFS(BudgetInput[Jan], BudgetInput[Category], "<>")
-// Or dynamically:
-=SUMIFS(
-    INDEX(BudgetInput, 0, MATCH(CurrentMonth, BudgetInput[#Headers], 0)),
-    BudgetInput[Category], "<>"
-)
-
-// Budget YTD
-=SUMPRODUCT(
-    (BudgetInput[Category]<>"") *
-    MMULT(
-        BudgetInput[[Jan]:[Dec]] * (COLUMN(BudgetInput[[Jan]:[Dec]]) - COLUMN(BudgetInput[Jan]) + 1 <= CurrentMonthNum),
-        TRANSPOSE(COLUMN(BudgetInput[[Jan]:[Dec]])^0)
-    )
-)
-```
-
-### Actuals Calculations
-
-```excel
-// Total Spent
-=SUM(Actuals[Amount])
-
-// Spent by Category
-=SUMIFS(Actuals[Amount], Actuals[Category], A2)
-
-// Spent This Month
-=SUMIFS(
-    Actuals[Amount],
-    Actuals[Date], ">="&DATE(YEAR(TODAY()), MONTH(TODAY()), 1),
-    Actuals[Date], "<="&EOMONTH(TODAY(), 0)
-)
-
-// Spent YTD
-=SUMIFS(
-    Actuals[Amount],
-    Actuals[Date], ">="&DATE(FiscalYear, 1, 1),
-    Actuals[Date], "<="&TODAY()
-)
-```
-
-### Variance Analysis
-
-```excel
-// Variance (Favorable when under budget)
-=Budget - Actual
-
-// Variance %
-=IFERROR((Budget - Actual) / Budget, 0)
-
-// Status Indicator
-=IFS(
-    Actual/Budget > 1.1, "Over Budget",
-    Actual/Budget > 1, "At Risk",
-    Actual/Budget > 0.9, "On Track",
-    TRUE, "Under Utilized"
-)
-
-// Conditional Icon
-=IFS(
-    Variance% < -0.1, UNICHAR(9660),    // Down arrow (bad)
-    Variance% < 0, UNICHAR(9679),        // Dot (caution)
-    TRUE, UNICHAR(9650)                  // Up arrow (good)
-)
-```
-
-### Forecasting
-
-```excel
-// Linear Forecast to Year End
-=Actual_YTD / MonthsElapsed * 12
-
-// Trend-based Forecast
-=FORECAST(12, ActualsArray, MonthsArray)
-
-// Remaining Budget
-=Annual_Budget - Actual_YTD
-
-// Months of Runway
-=Remaining_Budget / (Actual_YTD / MonthsElapsed)
-```
-
-### Dashboard Formulas
-
-```excel
-// % of Budget Used
-=Actual_YTD / Budget_YTD
-
-// Sparkline for trend
-=SPARKLINE(MonthlyActuals, {"charttype","column";"color","#0078D4"})
-
-// Conditional Color (for Excel 365)
-=LET(
-    pct, Actual/Budget,
-    IF(pct > 1, "Red", IF(pct > 0.9, "Yellow", "Green"))
-)
-```
-
----
-
-## Data Validation
-
-### Category Dropdown
-
-```
-Data Validation > List
-Source: =Settings!CategoryList
-```
-
-### Dependent Subcategory Dropdown
-
-```
-Data Validation > List
-Source: =INDIRECT(Category_Cell)
-// Requires named ranges for each category's subcategories
-```
-
-### Date Validation
-
-```
-Data Validation > Date
-Between: Start of fiscal year AND Today
-```
-
-### Amount Validation
-
-```
-Data Validation > Decimal
-Greater than: 0
-```
-
----
-
-## Conditional Formatting
-
-### Variance Column
-
-| Rule | Format |
-|------|--------|
-| Value > 0 | Green background, dark green text |
-| Value = 0 | No format |
-| Value < 0 | Red background, dark red text |
-
-### Status Column
-
-| Rule | Format |
-|------|--------|
-| = "Over Budget" | Red background |
-| = "At Risk" | Yellow background |
-| = "On Track" | Green background |
-| = "Under Utilized" | Blue background |
-
-### Data Bars
-
-Apply to Actual columns:
-- Minimum: 0
-- Maximum: Corresponding budget cell
-- Bar color: #0078D4
-
-### Icon Sets
-
-Apply to Variance % column:
-- Green up arrow: > 0
-- Yellow dash: = 0
-- Red down arrow: < 0
-
----
-
-## Charts Configuration
-
-### Budget vs Actual (Clustered Column)
-
-```
-Data: Categories, Budget, Actual
-Chart Type: Clustered Column
-Budget Series: Gray (#808080)
-Actual Series: Blue (#0078D4)
-Data Labels: Outside End
-Gap Width: 50%
-```
-
-### Spend Trend (Line Chart)
-
-```
-Data: Months, Budget Line, Actual Line
-Chart Type: Line with Markers
-Budget Line: Dashed gray
-Actual Line: Solid blue
-Add trendline to Actual if desired
-```
-
-### Category Breakdown (Pie/Donut)
-
-```
-Data: Categories, Actual Spend
-Chart Type: Doughnut
-Hole Size: 50%
-Show percentages as data labels
-Explode largest slice
-```
-
----
-
-## Pivot Tables (Optional)
-
-### Spend by Category and Month
-
-```
-Rows: Category, Subcategory
-Columns: Month (from Date)
-Values: Sum of Amount
-Filter: Year
-```
-
-### Vendor Analysis
-
-```
-Rows: Vendor
-Columns: Category
-Values: Sum of Amount
-Sort: Descending by total
-```
-
----
-
-## Protection Settings
-
-### Protected Elements
-
-- Dashboard sheet: Full protection (view only)
-- Variance Analysis: Formula cells protected
-- Settings: Admin-only access
-
-### Unprotected Elements
-
-- Actuals Input: Data entry cells
-- Budget Input: Budget allocation cells
-
-### Recommended Protection
-
-```
-Sheet Protection:
-- Select locked cells: Yes
-- Select unlocked cells: Yes
-- Format cells: No
-- Insert rows: No (except Actuals)
-- Delete rows: No
-```
-
----
-
-## Print Layout
-
-### Dashboard Print Area
-
-- Fit to 1 page wide
-- Landscape orientation
-- Include header with date/page number
-- Gridlines off
-
-### Variance Report Print
-
-- Portrait orientation
-- Repeat header row on each page
-- Include category subtotals
-- Page break after each category
-
----
-
-## Implementation Checklist
-
-- [ ] Set up Settings sheet with categories and parameters
-- [ ] Create Budget Input table with annual allocations
-- [ ] Build Actuals Input table with data validation
-- [ ] Create Variance Analysis with all formulas
-- [ ] Build Dashboard with charts and KPIs
-- [ ] Apply conditional formatting throughout
-- [ ] Test formulas with sample data
-- [ ] Apply sheet protection
-- [ ] Configure print areas
-- [ ] Document instructions for users
-
----
-
-## Related Resources
-
-- [Excel Aggregation Functions](../../snippets/excel-formulas/aggregations.md)
-- [Date Functions](../../snippets/excel-formulas/dates-and-times.md)
-- [Dynamic Arrays](../../snippets/excel-formulas/dynamic-arrays.md)