plaud-notes-to-notion 1.0.0

package/dist/state.d.ts

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+export interface FileState {
+    /** baseline = finished before cutover (the Zap's); pending = waiting on Plaud or a retry. */
+    status: "pending" | "done" | "baseline";
+    /** Waiting longer than PENDING_FAST_HOURS: re-checked on deep scans only. */
+    slow?: boolean;
+    firstSeen: string;
+    name?: string;
+    recorded?: string;
+    /** Labels are computed once and reused on retries so Summary and Transcript always match. */
+    title?: string;
+    participants?: string[];
+    labelSource?: "llm" | "fallback";
+    llmAttempts: number;
+    summaryPageId?: string;
+    transcriptPageId?: string;
+    ssnRedactions?: number;
+    cardRedactions?: number;
+    lastError?: string;
+    doneAt?: string;
+}
+export interface ProfileState {
+    version: 1;
+    files: Record<string, FileState>;
+    lastSyncAt?: string;
+    lastFullSyncAt?: string;
+    /** When the one-time cutover snapshot ran. */
+    baselineAt?: string;
+    /**
+     * Summary page id → its Transcript sibling, as last seen live. Lets the sync
+     * notice a Summary that was moved to the trash and trash its Transcript too.
+     */
+    pairs?: Record<string, PairState>;
+}
+export interface PairState {
+    transcriptId: string;
+    minute: string;
+    /** Set once either side of the pair is in the trash; restoring either side restores both. */
+    trashedAt?: string;
+    /** Which side(s) the service trashed, or "both" when both were trashed together. */
+    trashed?: "summary" | "transcript" | "both";
+}
+export declare function emptyState(): ProfileState;
+export declare function loadState(profile: string, env?: NodeJS.ProcessEnv): ProfileState;
+export declare function saveState(profile: string, state: ProfileState, env?: NodeJS.ProcessEnv): void;
+/** Forget finished files after a month; the startAfter watermark keeps them from coming back. */
+export declare function pruneState(state: ProfileState, now: Date): void;

package/dist/state.js

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+import { STATE_KEEP_DAYS } from "./constants.js";
+import { getProfileStatePath, readJson, writeJsonAtomic } from "./paths.js";
+export function emptyState() {
+    return { version: 1, files: {} };
+}
+export function loadState(profile, env = process.env) {
+    const raw = readJson(getProfileStatePath(profile, env));
+    return raw && raw.version === 1 && raw.files ? raw : emptyState();
+}
+export function saveState(profile, state, env = process.env) {
+    writeJsonAtomic(getProfileStatePath(profile, env), state);
+}
+/** Forget finished files after a month; the startAfter watermark keeps them from coming back. */
+export function pruneState(state, now) {
+    const cutoff = now.getTime() - STATE_KEEP_DAYS * 86_400_000;
+    for (const [id, f] of Object.entries(state.files)) {
+        const at = Date.parse(f.doneAt || f.firstSeen);
+        if (f.status !== "pending" && Number.isFinite(at) && at < cutoff) {
+            delete state.files[id];
+        }
+    }
+}
+//# sourceMappingURL=state.js.map

package/dist/state.js.map

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package/dist/sync.d.ts

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+import type { NotionRow, NotionStore } from "./notion.js";
+import type { ProfileState } from "./state.js";
+/**
+ * Keeps each Transcript row's Meeting title and Participants equal to its
+ * Summary sibling (paired by Recorded, to the minute). Only Summary edits flow
+ * to Transcripts — never the other way. Ambiguous minutes (more than one
+ * Summary or Transcript) are skipped, as the retired Grok routine did.
+ */
+export interface SyncDeps {
+    profile: string;
+    notion: NotionStore;
+    state: ProfileState;
+    save: () => void;
+    log: (msg: string) => void;
+    now?: () => Date;
+    dryRun?: boolean;
+}
+export interface SyncResult {
+    mode: "incremental" | "full";
+    groupsChecked: number;
+    updated: Array<{
+        id: string;
+        title: string;
+        changes: string[];
+    }>;
+    ambiguous: number;
+}
+export declare function planGroup(rows: NotionRow[]): {
+    transcript: NotionRow;
+    patch: {
+        title?: string;
+        participants?: string[];
+    };
+    changes: string[];
+} | "ambiguous" | null;
+export declare function runSync(deps: SyncDeps): Promise<SyncResult>;
+export interface DeletionResult {
+    trashed: Array<{
+        pageId: string;
+        side: "summary" | "transcript";
+        minute: string;
+    }>;
+    restored: Array<{
+        pageId: string;
+        side: "summary" | "transcript";
+        minute: string;
+    }>;
+    tracked: number;
+}
+/**
+ * A Summary and its Transcript live and die together: trash either one and the
+ * other is trashed; restore either one from the trash and the other comes back.
+ *
+ * Notion queries never return trashed pages, so every cycle this remembers the
+ * live Summary↔Transcript pairs (same Recorded minute, exactly one of each) and
+ * checks any remembered page that stopped appearing. It only acts when Notion
+ * explicitly reports that page as in the trash — a 404 (permanent delete, or
+ * lost access) is never treated as a deletion.
+ */
+export declare function runDeletionSync(deps: SyncDeps): Promise<DeletionResult>;

package/dist/sync.js

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+import { SYNC_FULL_EVERY_HOURS, SYNC_FULL_WINDOW_DAYS, TYPE_SUMMARY, TYPE_TRANSCRIPT } from "./constants.js";
+const OVERLAP_MS = 2 * 60_000;
+function minuteKey(recorded) {
+    if (!recorded) {
+        return null;
+    }
+    const t = Date.parse(recorded);
+    if (!Number.isFinite(t)) {
+        return null;
+    }
+    return new Date(Math.floor(t / 60_000) * 60_000).toISOString();
+}
+function sameSet(a, b) {
+    const sa = new Set(a);
+    return sa.size === new Set(b).size && b.every((x) => sa.has(x));
+}
+export function planGroup(rows) {
+    const summaries = rows.filter((r) => r.types.includes(TYPE_SUMMARY));
+    const transcripts = rows.filter((r) => r.types.includes(TYPE_TRANSCRIPT) && !r.types.includes(TYPE_SUMMARY));
+    if (summaries.length === 0 || transcripts.length === 0) {
+        return null;
+    }
+    if (summaries.length > 1 || transcripts.length > 1) {
+        return "ambiguous";
+    }
+    const [s] = summaries;
+    const [t] = transcripts;
+    const patch = {};
+    const changes = [];
+    if (s.title.trim() && s.title !== t.title) {
+        patch.title = s.title;
+        changes.push(`title "${t.title}" → "${s.title}"`);
+    }
+    if (!sameSet(s.participants, t.participants)) {
+        patch.participants = s.participants;
+        changes.push(`participants ${JSON.stringify(t.participants)} → ${JSON.stringify(s.participants)}`);
+    }
+    return changes.length ? { transcript: t, patch, changes } : null;
+}
+export async function runSync(deps) {
+    const now = (deps.now || (() => new Date()))();
+    const lastFull = deps.state.lastFullSyncAt ? Date.parse(deps.state.lastFullSyncAt) : 0;
+    const full = !deps.state.lastSyncAt || now.getTime() - lastFull > SYNC_FULL_EVERY_HOURS * 3_600_000;
+    const result = { mode: full ? "full" : "incremental", groupsChecked: 0, updated: [], ambiguous: 0 };
+    const groups = new Map();
+    if (full) {
+        const since = new Date(now.getTime() - SYNC_FULL_WINDOW_DAYS * 86_400_000).toISOString();
+        for (const row of await deps.notion.rowsRecordedSince(since)) {
+            const key = minuteKey(row.recorded);
+            if (key) {
+                groups.set(key, [...(groups.get(key) || []), row]);
+            }
+        }
+    }
+    else {
+        const since = new Date(Date.parse(deps.state.lastSyncAt) - OVERLAP_MS).toISOString();
+        for (const summary of await deps.notion.summariesEditedSince(since)) {
+            const key = minuteKey(summary.recorded);
+            if (key && !groups.has(key)) {
+                groups.set(key, await deps.notion.rowsAtMinute(key));
+            }
+        }
+    }
+    for (const [key, rows] of groups) {
+        result.groupsChecked++;
+        const plan = planGroup(rows);
+        if (plan === null) {
+            continue;
+        }
+        if (plan === "ambiguous") {
+            result.ambiguous++;
+            continue;
+        }
+        if (!deps.dryRun) {
+            await deps.notion.updateRow(plan.transcript.id, plan.patch);
+        }
+        result.updated.push({ id: plan.transcript.id, title: plan.patch.title ?? plan.transcript.title, changes: plan.changes });
+        deps.log(`[${deps.profile}] ${deps.dryRun ? "DRY RUN would sync" : "synced"} Transcript ${key}: ${plan.changes.join("; ")}`);
+    }
+    if (!deps.dryRun) {
+        deps.state.lastSyncAt = now.toISOString();
+        if (full) {
+            deps.state.lastFullSyncAt = now.toISOString();
+        }
+        deps.save();
+    }
+    return result;
+}
+/** How long a trashed pair stays eligible for restore (Notion keeps trash ~30 days). */
+const RESTORE_WINDOW_MS = 30 * 86_400_000;
+/**
+ * A Summary and its Transcript live and die together: trash either one and the
+ * other is trashed; restore either one from the trash and the other comes back.
+ *
+ * Notion queries never return trashed pages, so every cycle this remembers the
+ * live Summary↔Transcript pairs (same Recorded minute, exactly one of each) and
+ * checks any remembered page that stopped appearing. It only acts when Notion
+ * explicitly reports that page as in the trash — a 404 (permanent delete, or
+ * lost access) is never treated as a deletion.
+ */
+export async function runDeletionSync(deps) {
+    const now = (deps.now || (() => new Date()))();
+    const pairs = (deps.state.pairs ||= {});
+    const result = { trashed: [], restored: [], tracked: 0 };
+    const since = new Date(now.getTime() - SYNC_FULL_WINDOW_DAYS * 86_400_000).toISOString();
+    const rows = await deps.notion.rowsRecordedSince(since);
+    const live = new Set(rows.map((r) => r.id));
+    const verb = (v) => (deps.dryRun ? `DRY RUN would ${v}` : v);
+    const setTrashed = async (pageId, side, minute, inTrash, why) => {
+        if (!deps.dryRun) {
+            await deps.notion.setTrashed(pageId, inTrash);
+        }
+        (inTrash ? result.trashed : result.restored).push({ pageId, side, minute });
+        deps.log(`[${deps.profile}] ${verb(inTrash ? "trash" : "restore")} ${side === "summary" ? "Summary" : "Transcript"} ${minute} (${why})`);
+    };
+    for (const [summaryId, pair] of Object.entries(pairs)) {
+        const summaryLive = live.has(summaryId);
+        const transcriptLive = live.has(pair.transcriptId);
+        if (pair.trashedAt) {
+            if (summaryLive || transcriptLive) {
+                // One side came back from the trash: bring the other back too.
+                if (!summaryLive) {
+                    await setTrashed(summaryId, "summary", pair.minute, false, "its Transcript was restored");
+                }
+                if (!transcriptLive) {
+                    await setTrashed(pair.transcriptId, "transcript", pair.minute, false, "its Summary was restored");
+                }
+                if (!deps.dryRun) {
+                    delete pair.trashedAt;
+                    delete pair.trashed;
+                }
+            }
+            else if (now.getTime() - Date.parse(pair.trashedAt) > RESTORE_WINDOW_MS) {
+                delete pairs[summaryId];
+            }
+            continue;
+        }
+        if (summaryLive && transcriptLive) {
+            continue;
+        }
+        const summaryState = summaryLive ? "live" : await deps.notion.pageState(summaryId);
+        const transcriptState = transcriptLive ? "live" : await deps.notion.pageState(pair.transcriptId);
+        if (summaryState === "trashed" && transcriptState === "live") {
+            await setTrashed(pair.transcriptId, "transcript", pair.minute, true, "its Summary was deleted");
+            if (!deps.dryRun) {
+                pair.trashedAt = now.toISOString();
+                pair.trashed = "transcript";
+            }
+        }
+        else if (transcriptState === "trashed" && summaryState === "live") {
+            await setTrashed(summaryId, "summary", pair.minute, true, "its Transcript was deleted");
+            if (!deps.dryRun) {
+                pair.trashedAt = now.toISOString();
+                pair.trashed = "summary";
+            }
+        }
+        else if (summaryState === "trashed" && transcriptState === "trashed") {
+            if (!deps.dryRun) {
+                pair.trashedAt = now.toISOString(); // both deleted by hand — still restore together
+                pair.trashed = "both";
+            }
+        }
+        else {
+            if (summaryState === "unknown" || transcriptState === "unknown") {
+                deps.log(`[${deps.profile}] a page for ${pair.minute} is no longer visible (not in trash); leaving its partner alone`);
+            }
+            delete pairs[summaryId]; // aged out of the window, moved (Recorded edited), or not visible — re-paired below if live
+        }
+    }
+    const groups = new Map();
+    for (const row of rows) {
+        const key = minuteKey(row.recorded);
+        if (key) {
+            groups.set(key, [...(groups.get(key) || []), row]);
+        }
+    }
+    for (const [minute, group] of groups) {
+        const summaries = group.filter((r) => r.types.includes(TYPE_SUMMARY));
+        const transcripts = group.filter((r) => r.types.includes(TYPE_TRANSCRIPT) && !r.types.includes(TYPE_SUMMARY));
+        if (summaries.length === 1 && transcripts.length === 1 && !pairs[summaries[0].id]?.trashedAt) {
+            pairs[summaries[0].id] = { transcriptId: transcripts[0].id, minute };
+        }
+    }
+    result.tracked = Object.values(pairs).filter((p) => !p.trashedAt).length;
+    if (!deps.dryRun) {
+        deps.save();
+    }
+    return result;
+}
+//# sourceMappingURL=sync.js.map

package/dist/sync.js.map

@@ -0,0 +1 @@
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package/examples/com.plaud-notes-to-notion.plist

@@ -0,0 +1,34 @@
+<?xml version="1.0" encoding="UTF-8"?>
+<!DOCTYPE plist PUBLIC "-//Apple//DTD PLIST 1.0//EN" "http://www.apple.com/DTDs/PropertyList-1.0.dtd">
+<plist version="1.0">
+<dict>
+  <key>Label</key>
+  <string>com.plaud-notes-to-notion</string>
+  <!-- Always-on daemon: polls Plaud every pollSeconds and syncs every syncSeconds (config.json). -->
+  <key>ProgramArguments</key>
+  <array>
+    <string>REPLACE_NODE</string>
+    <string>REPLACE_BIN</string>
+    <string>run</string>
+  </array>
+  <key>RunAtLoad</key>
+  <true/>
+  <key>KeepAlive</key>
+  <true/>
+  <key>ThrottleInterval</key>
+  <integer>30</integer>
+  <key>ProcessType</key>
+  <string>Background</string>
+  <key>EnvironmentVariables</key>
+  <dict>
+    <key>PATH</key>
+    <string>/usr/bin:/bin:/usr/sbin:/sbin</string>
+    <key>HOME</key>
+    <string>REPLACE_HOME</string>
+  </dict>
+  <key>StandardOutPath</key>
+  <string>REPLACE_HOME/Library/Logs/plaud-notes-to-notion.launchd.out.log</string>
+  <key>StandardErrorPath</key>
+  <string>REPLACE_HOME/Library/Logs/plaud-notes-to-notion.launchd.err.log</string>
+</dict>
+</plist>

package/examples/install-launchagent.sh

@@ -0,0 +1,16 @@
+#!/bin/sh
+# Installs/refreshes the LaunchAgent for the current user (GUI session, so Keychain works).
+# Usage: sh install-launchagent.sh [/path/to/bin/plaud-notes-to-notion.js]
+# Secrets stay in Keychain (service plaud-notes-to-notion); nothing secret goes in the plist.
+set -eu
+LABEL=com.plaud-notes-to-notion
+NODE=$(command -v node)
+BIN=${1:-$(npm root -g)/plaud-notes-to-notion/bin/plaud-notes-to-notion.js}
+DIR=$(cd "$(dirname "$0")" && pwd)
+PLIST="$HOME/Library/LaunchAgents/$LABEL.plist"
+test -f "$BIN" || { echo "Not found: $BIN" >&2; exit 1; }
+mkdir -p "$HOME/Library/LaunchAgents"
+sed -e "s#REPLACE_NODE#$NODE#" -e "s#REPLACE_BIN#$BIN#" -e "s#REPLACE_HOME#$HOME#g" "$DIR/$LABEL.plist" > "$PLIST"
+launchctl bootout "gui/$(id -u)/$LABEL" 2>/dev/null || true
+launchctl bootstrap "gui/$(id -u)" "$PLIST"
+echo "Loaded $LABEL → $NODE $BIN run"

package/package.json

@@ -0,0 +1,37 @@
+{
+  "name": "plaud-notes-to-notion",
+  "version": "1.0.0",
+  "description": "Mac Mini LaunchAgent: new Plaud recordings → Plaud Notes Notion database (Summary + Transcript rows), plus Summary→Transcript title/participant sync. Replaces the Zapier Plaud → Notion Zaps.",
+  "type": "module",
+  "main": "dist/cli.js",
+  "bin": {
+    "plaud-notes-to-notion": "./bin/plaud-notes-to-notion.js"
+  },
+  "author": "Peter Coates",
+  "license": "MIT",
+  "repository": {
+    "type": "git",
+    "url": "git+https://github.com/sfls1397/Plaud-Notes-to-Notion.git"
+  },
+  "homepage": "https://github.com/sfls1397/Plaud-Notes-to-Notion#readme",
+  "keywords": ["plaud", "notion", "launchagent", "transcripts"],
+  "engines": {
+    "node": ">=20.0.0"
+  },
+  "files": ["dist/", "bin/", "examples/", "README.md", "LICENSE", "CHANGELOG.md"],
+  "os": ["darwin", "linux"],
+  "scripts": {
+    "build": "tsc",
+    "prepare": "tsc",
+    "start": "node dist/cli.js",
+    "test": "vitest run",
+    "test:watch": "vitest",
+    "typecheck": "tsc --noEmit",
+    "audit": "npm audit --omit=dev"
+  },
+  "devDependencies": {
+    "@types/node": "^22.10.0",
+    "typescript": "^5.7.0",
+    "vitest": "^2.1.0"
+  }
+}