ccs-digitalmarketplace-frameworks 3.13.24 → 3.13.25

package/frameworks/digital-outcomes-and-specialists-7/manifests/declaration.yml

@@ -90,6 +90,14 @@
   questions:
     - healthAndSafety
 
+-
+  name: Requirements for central government departments, their executive agencies and non-departmental public bodies
+  slug: requirements-for-central-government-departments-their-executive-agencies-and-non-departmental-public-bodies
+  editable: True
+  prefill: False
+  questions:
+    - multiqsupplyChainForThisFrameworkContract
+
 -
   name: Modern slavery
   slug: modern-slavery

package/frameworks/digital-outcomes-and-specialists-7/questions/declaration/acceptableToCrossReferToInformation.yml

@@ -0,0 +1,15 @@
+name: Acceptable to cross refer to information
+question: >
+  <p class="govuk-label--m">It is acceptable to cross refer to information that has previously been submitted to Government or other bodies or is publicly available (provided it covers the required reporting periods), including data published in accordance with the Reporting on Payment Practices and Performance Regulations 2017. </p>
+  <p class="govuk-label--m">If you do wish to cross refer, please provide details and/or insert link(s).</p>
+
+type: textbox_large
+hidden: true
+
+max_length_in_words: 500
+
+validations:
+  - name: answer_required
+    message: You must enter cross reference information
+  - name: under_character_limit
+    message: Cross reference information explanation must not exceed 500 characters

package/frameworks/digital-outcomes-and-specialists-7/questions/declaration/averageNumberOfDaysTakenToPay.yml

@@ -0,0 +1,18 @@
+name: Average number of days taken to pay
+question: Please provide the average number of days taken by you to pay an invoice to those in your immediate supply chain on all contracts for the most recent six month reporting period. This should include the percentage of invoices paid within each of the following categories (this should include all situations where payments are due; not all payments involve an invoice).
+
+hidden: true
+type: number
+unit: "days"
+unit_in_full: "days"
+unit_position: "after"
+limits:
+  min_value: 0
+  max_value: 365
+  integer_only: true
+
+validations:
+  - name: answer_required
+    message: You must enter average number of days taken to pay an invoice
+  - name: not_a_number
+    message: Average number of days must not exceed 365 days

package/frameworks/digital-outcomes-and-specialists-7/questions/declaration/averageNumberOfDaysTakenToPayInvoicesPrior6Months.yml

@@ -0,0 +1,18 @@
+name: Percentage of invoices paid prior 6 months
+question: Please provide the average number of days taken by you to pay an invoice to those in your immediate supply chain on all contracts for the prior six month reporting period. This should include the percentage of invoices paid within each of the following categories (this should include all situations where payments are due; not all payments involve an invoice).
+
+hidden: true
+type: number
+unit: "days"
+unit_in_full: "days"
+unit_position: "after"
+limits:
+  min_value: 0
+  max_value: 365
+  integer_only: true
+
+validations:
+  - name: answer_required
+    message: You must enter average number of days taken to pay an invoice
+  - name: not_a_number
+    message: Average number of days must not exceed 365 days

package/frameworks/digital-outcomes-and-specialists-7/questions/declaration/demonstrateThatAllInvoicesHaveBeenPaid.yml

@@ -0,0 +1,12 @@
+name: Demonstrate that all invoices have been paid
+question: If you are unable to demonstrate that all invoices have been paid within the agreed contractual terms for either of the above reporting periods, please explain why.
+type: textbox_large
+hidden: true
+
+max_length_in_words: 500
+
+validations:
+  - name: answer_required
+    message: You must demonstrate or explain invoice payments
+  - name: under_character_limit
+    message: Invoice payment information explanation must not exceed 500 characters

package/frameworks/digital-outcomes-and-specialists-7/questions/declaration/improvementActionPlan.yml

@@ -0,0 +1,30 @@
+name: demonstrateThatAllInvoicesHaveBeenPaid
+question: >
+  If you are unable to demonstrate that 95% or more of invoices payable to your supply chain on all contracts have been paid within 60 days of the receipt of the invoice in at least one of the last two six months reporting periods but you can evidence that ≥90% < 95% of all supply chain invoices were paid within 60 days of receipt of the invoice in at least one of the two previous six month reporting periods after removing intercompany payments (if relevant) AND your average payments days are 55 days or less in the SAME reporting period, please provide an action plan for improvement.
+hint: >
+  <p class="govuk-body">Your action plan for improvement which includes (as a minimum) the following:</p>
+
+  <ul class="govuk-list govuk-list--bullet">
+    <li>Identification of the primary causes of failure to pay:</li>
+    <ul>
+      <li>95% of all supply chain invoices within 60 days; and</li>
+      <li>if relevant under question 19a all invoices within agreed terms.</li>
+    </ul>
+    <li>Actions to address each of these causes.</li>
+    <li>A mechanism for and commitment to regular reporting on progress to the bidder’s audit committee (or equivalent).</li>
+    <li>A plan signed off by your director</li>
+    <li>Plan published on its website (this can be a shorter, summary plan).</li>
+  </ul>
+
+  <p class="govuk-body">If you have an existing action plan prepared for a different purpose, it is acceptable to attach this but it should contain the above features</p>
+  <p class="govuk-body govuk-!-margin-top-3">Note: if you have indicated 'no' at question 19.a your action plan must also address steps taken to address your payment within agreed terms in order to achieve a 'pass'. </p>
+  <p class="govuk-body govuk-!-margin-top-3">Note: You are only permitted to provide an action plan if you can evidence payment of ≥90% < 95% of invoices payable to your supply chain within 60 days of receipt of the invoice in at least one of the last two six month reporting periods AND can evidence that the average number of days taken by you to pay an invoice is 55 days or less for the same reporting period.</p>
+
+type: textbox_large
+hidden: true
+
+max_length_in_words: 500
+
+validations:
+  - name: under_character_limit
+    message: Invoice payment information explanation must not exceed 500 characters

package/frameworks/digital-outcomes-and-specialists-7/questions/declaration/multiqPercentageOfInvoicesPaidPast6Months.yml

@@ -0,0 +1,12 @@
+name: Percentage of invoices paid past 6 months
+question: Please provide the percentage of invoices paid by you to those in your immediate supply chain on all contracts for the most recent six month reporting period. This should include the percentage of invoices paid within each of the following categories (this should include all situations where payments are due; not all payments involve an invoice).
+question_advice: Answers must total 100%
+
+type: multiquestion
+hidden: true
+
+questions:
+  - percentageOfInvoicesPaidPast6MonthsWithin30Days
+  - percentageOfInvoicesPaidPast6MonthsBetween31And60Days
+  - percentageOfInvoicesPaidPast6MonthsIn61DaysOrMore
+  - percentageOfInvoicesPaidPast6MonthsDue

package/frameworks/digital-outcomes-and-specialists-7/questions/declaration/multiqPercentageOfInvoicesPaidPrior6Months.yml

@@ -0,0 +1,12 @@
+name: Percentage of invoices paid prior 6 months
+question: Please provide the percentage of invoices paid by you to those in your immediate supply chain on all contracts for the prior six month reporting period. This should include the percentage of invoices paid within each of the following categories (this should include all situations where payments are due; not all payments involve an invoice).
+question_advice: Answers must total 100%
+
+type: multiquestion
+hidden: true
+
+questions:
+  - percentageOfInvoicesPaidPrior6MonthsWithin30Days
+  - percentageOfInvoicesPaidPrior6MonthsBetween31And60Days
+  - percentageOfInvoicesPaidPrior6MonthsIn61DaysOrMore
+  - percentageOfInvoicesPaidPrior6MonthsDue

package/frameworks/digital-outcomes-and-specialists-7/questions/declaration/multiqsupplyChainForThisFrameworkContract.yml

@@ -0,0 +1,17 @@
+
+name: Supply chain for this framework contract
+question: ""
+
+type: multiquestion
+questions:
+    - supplyChainForThisFrameworkContract #this is the main question
+    - systemsInPlaceToPayThoseInYourSupplyChain
+    - proceduresForResolvingDisputedInvoices
+    - systemsInPlaceToIncludeAsAMinimum30DayPaymentTerms
+    - multiqPercentageOfInvoicesPaidPast6Months
+    - averageNumberOfDaysTakenToPay
+    - multiqPercentageOfInvoicesPaidPrior6Months
+    - averageNumberOfDaysTakenToPayInvoicesPrior6Months
+    - acceptableToCrossReferToInformation
+    - demonstrateThatAllInvoicesHaveBeenPaid
+    - improvementActionPlan

package/frameworks/digital-outcomes-and-specialists-7/questions/declaration/percentageOfInvoicesPaidPast6MonthsBetween31And60Days.yml

@@ -0,0 +1,18 @@
+question: Between 31 and 60 days
+
+type: number
+unit: "%"
+unit_in_full: "percent"
+unit_position: "after"
+limits:
+  min_value: 0
+  max_value: 100
+  integer_only: true
+
+validations:
+  - name: answer_required
+    message: You must add a % 0 to 100
+  - name: not_a_number
+    message: You must enter whole number 0 to 100
+  - name: total_should_be_100
+    message: Paid invoices must total 100%

package/frameworks/digital-outcomes-and-specialists-7/questions/declaration/percentageOfInvoicesPaidPast6MonthsDue.yml

@@ -0,0 +1,18 @@
+question: Due but not paid by the last date for payment under agreed contractual terms
+
+type: number
+unit: "%"
+unit_in_full: "percent"
+unit_position: "after"
+limits:
+  min_value: 0
+  max_value: 100
+  integer_only: true
+
+validations:
+  - name: answer_required
+    message: You must add a % 0 to 100
+  - name: not_a_number
+    message: You must enter whole number 0 to 100
+  - name: total_should_be_100
+    message: Paid invoices must total 100%

package/frameworks/digital-outcomes-and-specialists-7/questions/declaration/percentageOfInvoicesPaidPast6MonthsIn61DaysOrMore.yml

@@ -0,0 +1,18 @@
+question: In 61 days or more
+
+type: number
+unit: "%"
+unit_in_full: "percent"
+unit_position: "after"
+limits:
+  min_value: 0
+  max_value: 100
+  integer_only: true
+
+validations:
+  - name: answer_required
+    message: You must add a % 0 to 100
+  - name: not_a_number
+    message: You must enter whole number 0 to 100
+  - name: total_should_be_100
+    message: Paid invoices must total 100%

package/frameworks/digital-outcomes-and-specialists-7/questions/declaration/percentageOfInvoicesPaidPast6MonthsWithin30Days.yml

@@ -0,0 +1,18 @@
+question: Within 30 days
+
+type: number
+unit: "%"
+unit_in_full: "percent"
+unit_position: "after"
+limits:
+  min_value: 0
+  max_value: 100
+  integer_only: true
+
+validations:
+  - name: answer_required
+    message: You must add a % 0 to 100
+  - name: not_a_number
+    message: You must enter whole number 0 to 100
+  - name: total_should_be_100
+    message: Paid invoices must total 100%

package/frameworks/digital-outcomes-and-specialists-7/questions/declaration/percentageOfInvoicesPaidPrior6MonthsBetween31And60Days.yml

@@ -0,0 +1,18 @@
+question: Between 31 and 60 days
+
+type: number
+unit: "%"
+unit_in_full: "percent"
+unit_position: "after"
+limits:
+  min_value: 0
+  max_value: 100
+  integer_only: true
+
+validations:
+  - name: answer_required
+    message: You must add a % 0 to 100
+  - name: not_a_number
+    message: You must enter whole number 0 to 100
+  - name: total_should_be_100
+    message: Paid invoices must total 100%

package/frameworks/digital-outcomes-and-specialists-7/questions/declaration/percentageOfInvoicesPaidPrior6MonthsDue.yml

@@ -0,0 +1,18 @@
+question: Due but not paid by the last date for payment under agreed contractual terms
+
+type: number
+unit: "%"
+unit_in_full: "percent"
+unit_position: "after"
+limits:
+  min_value: 0
+  max_value: 100
+  integer_only: true
+
+validations:
+  - name: answer_required
+    message: You must add a % 0 to 100
+  - name: not_a_number
+    message: You must enter whole number 0 to 100
+  - name: total_should_be_100
+    message: Paid invoices must total 100%

package/frameworks/digital-outcomes-and-specialists-7/questions/declaration/percentageOfInvoicesPaidPrior6MonthsIn61DaysOrMore.yml

@@ -0,0 +1,18 @@
+question: In 61 days or more
+
+type: number
+unit: "%"
+unit_in_full: "percent"
+unit_position: "after"
+limits:
+  min_value: 0
+  max_value: 100
+  integer_only: true
+
+validations:
+  - name: answer_required
+    message: You must add a % 0 to 100
+  - name: not_a_number
+    message: You must enter whole number 0 to 100
+  - name: total_should_be_100
+    message: Paid invoices must total 100%

package/frameworks/digital-outcomes-and-specialists-7/questions/declaration/percentageOfInvoicesPaidPrior6MonthsWithin30Days.yml

@@ -0,0 +1,18 @@
+question: Within 30 days
+
+type: number
+unit: "%"
+unit_in_full: "percent"
+unit_position: "after"
+limits:
+  min_value: 0
+  max_value: 100
+  integer_only: true
+
+validations:
+  - name: answer_required
+    message: You must add a % 0 to 100
+  - name: not_a_number
+    message: You must enter whole number 0 to 100
+  - name: total_should_be_100
+    message: Paid invoices must total 100%

package/frameworks/digital-outcomes-and-specialists-7/questions/declaration/proceduresForResolvingDisputedInvoices.yml

@@ -0,0 +1,12 @@
+name: Procedures for resolving disputed invoices
+question: Please confirm you have procedures for resolving disputed invoices with those in your supply chain promptly and effectively. This should include all situations where payments are due; not all payments involve an invoice
+type: checkboxes
+hidden: true
+
+options:
+  - label: "Yes"
+    value: "yes"
+
+validations:
+  - name: answer_required
+    message: You must select an option

package/frameworks/digital-outcomes-and-specialists-7/questions/declaration/supplyChainForThisFrameworkContract.yml

@@ -0,0 +1,36 @@
+name: Supply chain for this framework contract
+question: >
+  Please confirm if you intend to use a supply chain for this framework contract to deliver any call off contract that may be awarded under this framework agreement.
+type: boolean
+hint: >
+  <p class="govuk-hint">If you intend to use a supply chain for this contract, you must demonstrate you have effective systems in place to ensure a reliable supply chain. This criteria focuses on exploring your payment systems. If your response is that you do not intend to use a supply chain for this contract, you are not required to complete the rest of this section.</p>
+  <p class="govuk-hint govuk-!-margin-top-3">In this section, references to supply chain means suppliers or subcontractors of any tier that execute any works, supply any products or provide any services that are used wholly or substantially for the purpose of performing (or contributing to the performance of) the whole or any part of the contract.</p>
+  <p class="govuk-hint govuk-!-margin-top-3">Please read PPN 015 and the associated guidance. </p>
+
+
+followup:
+  systemsInPlaceToPayThoseInYourSupplyChain:
+    - true
+  proceduresForResolvingDisputedInvoices:
+    - true
+  systemsInPlaceToIncludeAsAMinimum30DayPaymentTerms:
+    - true
+  multiqPercentageOfInvoicesPaidPast6Months:
+    - true
+  averageNumberOfDaysTakenToPay:
+    - true
+  multiqPercentageOfInvoicesPaidPrior6Months:
+    - true
+  averageNumberOfDaysTakenToPayInvoicesPrior6Months:
+    - true
+  acceptableToCrossReferToInformation:
+    - true
+  demonstrateThatAllInvoicesHaveBeenPaid:
+    - true
+  improvementActionPlan:
+    - true
+
+validations:
+  -
+    name: answer_required
+    message: You must select an option

package/frameworks/digital-outcomes-and-specialists-7/questions/declaration/systemsInPlaceToIncludeAsAMinimum30DayPaymentTerms.yml

@@ -0,0 +1,24 @@
+name: Systems in place to include (as a minimum) 30 day payment terms
+question: Please confirm that for public sector contracts awarded under the Procurement Act 2023 you have systems in place to include (as a minimum) 30 day payment terms in all of your supply chain contracts and require that such terms are passed down through your supply chain.
+question_advice: >
+  <p class="govuk-body">These are requirement under the Procurement Act 2023 (Sections 68 and 73).</p>
+  <p class="govuk-body govuk-!-margin-top-3">Public and private sector contracts.</p>
+  <p class="govuk-body govuk-!-margin-top-3">This question is evaluated pass/fail.</p>
+  <p class="govuk-body govuk-!-margin-top-3">Your tender will fail, if you do not answer yes to this question, as you will not satisfy this condition of participation.</p>
+  <p class="govuk-body govuk-!-margin-top-3">Your tender will be disregarded. We will tell you that your tender has been disregarded and why.</p>
+
+  <p class="govuk-body govuk-!-margin-top-3">A reporting period is a period of six calendar months as set out in the DFT Duty to Report: guidance to reporting payment practices and performance <a class="govuk-link" href="https://www.gov.uk/government/publications/business-payment-practices-and-performance-reporting-requirements." target="_blank"> Business payment practices and performance: reporting requirements</a>  </p>
+
+  <p class="govuk-body govuk-!-margin-top-3">In a financial year there are normally two reporting periods. The first is the six calendar months starting on the first day of the business’ financial year. So, if a financial year started on the 5th of a month, the last day of that reporting period would be the 4th of the month, six months later. The second reporting period starts on the day after the first period ends and runs until the end of the financial year.</p>
+
+
+type: checkboxes
+hidden: true
+
+options:
+  - label: "Yes"
+    value: "yes"
+
+validations:
+  - name: answer_required
+    message: You must select an option

package/frameworks/digital-outcomes-and-specialists-7/questions/declaration/systemsInPlaceToPayThoseInYourSupplyChain.yml

@@ -0,0 +1,15 @@
+name: Systems in place to pay those in your supply chain
+question: Please confirm that you have the systems in place to pay those in your supply chain promptly and effectively
+question_advice: >
+    <p class="govuk-body">Your tender will fail, if you do not answer yes to both questions, as you will not satisfy this condition of participation.</p>
+    <p class="govuk-body govuk-!-margin-top-3">Your tender will be disregarded. We will tell you that your tender has been disregarded and why.</p>
+type: checkboxes
+hidden: true
+
+options:
+  - label: "Yes"
+    value: "yes"
+
+validations:
+  - name: answer_required
+    message: You must select an option

package/package.json

@@ -1,6 +1,6 @@
 {
   "name": "ccs-digitalmarketplace-frameworks",
-  "version": "3.13.24",
+  "version": "3.13.25",
   "description": "Data files for Digital Marketplace’s procurement frameworks",
   "repository": "git@github.com:Crown-Commercial-Service/ccs-digitalmarketplace-frameworks",
   "author": "enquiries@digitalmarketplace.service.gov.uk"