@cakemail-org/cakemail-cli 1.5.0 → 2.0.0

package/docs/user-manual/02-core-concepts/01-accounts.md

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+# Accounts
+
+Learn about Cakemail account management, multi-tenant access, and switching between accounts.
+
+## Overview
+
+The Cakemail CLI supports managing multiple Cakemail accounts. This is useful when:
+
+- You manage multiple businesses or brands
+- You provide services to clients with separate Cakemail accounts
+- You have a partner account with multiple sub-accounts
+- You need to switch between development and production accounts
+
+## Account Types
+
+### Main Account
+
+Your primary Cakemail account - the one you use to authenticate with email/password or access token.
+
+### Sub-Accounts
+
+Accounts created under a partner account. Sub-accounts are separate Cakemail instances with their own:
+- Contact lists
+- Campaigns
+- Templates
+- Senders
+- Analytics
+
+**Key Features:**
+- Managed from the parent account
+- Can be accessed without separate credentials
+- Inherit billing from parent account
+- Isolated data and settings
+
+---
+
+## Account Commands
+
+### Show Current Account
+
+Display details about the currently active account:
+
+```bash
+cakemail account show
+```
+
+**Example Output:**
+```json
+{
+  "id": "12345",
+  "name": "My Marketing Account",
+  "email": "admin@example.com",
+  "created_on": "2024-01-15T10:00:00Z",
+  "timezone": "America/New_York",
+  "status": "active"
+}
+```
+
+**Current Context Indicator:**
+If you've set a specific account context, it will be displayed:
+```
+Current account context: 67890
+
+{
+  "id": "67890",
+  "name": "Client Account"
+}
+```
+
+---
+
+### List All Accessible Accounts
+
+View all accounts you have access to (main account + sub-accounts):
+
+```bash
+cakemail account list
+```
+
+**Example Output:**
+```
+Available accounts:
+
+• My Marketing Account (ID: 12345) (current)
+  Client A (ID: 67890)
+  Client B (ID: 67891)
+  Development Account (ID: 67892)
+
+Total accessible accounts: 4
+```
+
+**Legend:**
+- `•` (green bullet) - Currently active account
+- `(current)` - Current account context
+
+**Include Nested Sub-Accounts:**
+
+```bash
+cakemail account list --recursive
+```
+
+This includes sub-accounts of sub-accounts (nested hierarchy).
+
+---
+
+### Switch Account Context
+
+Change which account you're working with:
+
+```bash
+cakemail account use <account-id>
+```
+
+**Example:**
+```bash
+cakemail account use 67890
+# Now using: Client A (ID: 67890)
+```
+
+**What Happens:**
+1. Verifies the account exists and you have access
+2. Updates `.env` file with `CAKEMAIL_CURRENT_ACCOUNT_ID`
+3. All subsequent commands use the new account context
+
+**Verify the Switch:**
+```bash
+cakemail account show
+```
+
+---
+
+### Test Credentials
+
+Validate that your current credentials are working:
+
+```bash
+cakemail account test
+```
+
+**Example Output (Success):**
+```
+✓ Credentials are valid
+
+Authenticated as: admin@example.com
+Account: My Marketing Account
+```
+
+**Example Output (Failure):**
+```
+✗ Invalid credentials
+```
+
+---
+
+### Logout
+
+Remove credentials from your `.env` file:
+
+```bash
+cakemail account logout
+```
+
+You'll be prompted for confirmation:
+```
+Log out and remove credentials?
+  • Credentials will be removed from .env file
+  • You will need to re-authenticate
+
+Proceed? (y/N)
+```
+
+**Skip Confirmation:**
+```bash
+cakemail account logout --force
+```
+
+**What Gets Removed:**
+- `CAKEMAIL_EMAIL`
+- `CAKEMAIL_PASSWORD`
+- `CAKEMAIL_ACCESS_TOKEN`
+- `CAKEMAIL_CURRENT_ACCOUNT_ID`
+
+**Note:** Other environment variables (like `CAKEMAIL_OUTPUT_FORMAT`) are preserved.
+
+---
+
+## Account Context
+
+### What is Account Context?
+
+Account context determines which account's data you're working with. When you run commands, they operate on the currently active account.
+
+### Setting Context
+
+**Method 1: Use Command**
+```bash
+cakemail account use 67890
+```
+
+This updates your `.env` file permanently.
+
+**Method 2: Environment Variable**
+```bash
+export CAKEMAIL_CURRENT_ACCOUNT_ID=67890
+cakemail campaigns list
+```
+
+This is temporary (current shell session only).
+
+**Method 3: Command-Line Flag**
+```bash
+cakemail --account 67890 campaigns list
+```
+
+This overrides context for a single command.
+
+### Context Priority
+
+When multiple context settings exist:
+
+1. **Command-line flag** (highest priority)
+   ```bash
+   cakemail --account 67890 campaigns list
+   ```
+
+2. **Environment variable**
+   ```bash
+   export CAKEMAIL_CURRENT_ACCOUNT_ID=67890
+   ```
+
+3. **`.env` file**
+   ```
+   CAKEMAIL_CURRENT_ACCOUNT_ID=67890
+   ```
+
+4. **Default** (main account)
+
+---
+
+## Multi-Account Workflows
+
+### Scenario 1: Managing Client Accounts
+
+**Setup:**
+```bash
+# List all accessible accounts
+cakemail account list
+
+# Available accounts:
+# • My Agency (ID: 12345) (current)
+#   Client A (ID: 67890)
+#   Client B (ID: 67891)
+```
+
+**Working with Client A:**
+```bash
+# Switch to Client A
+cakemail account use 67890
+
+# All commands now operate on Client A's account
+cakemail campaigns list
+cakemail contacts list 123
+cakemail reports account
+```
+
+**Quick Check of Client B (without switching):**
+```bash
+# Use --account flag for one-off command
+cakemail --account 67891 reports account
+```
+
+**Switch Back to Agency Account:**
+```bash
+cakemail account use 12345
+```
+
+---
+
+### Scenario 2: Development vs Production
+
+**Setup:**
+```bash
+# Create separate .env files
+# .env.development
+CAKEMAIL_CURRENT_ACCOUNT_ID=11111
+
+# .env.production
+CAKEMAIL_CURRENT_ACCOUNT_ID=22222
+```
+
+**Use Development:**
+```bash
+cp .env.development .env
+cakemail campaigns list  # Development data
+```
+
+**Use Production:**
+```bash
+cp .env.production .env
+cakemail campaigns list  # Production data
+```
+
+---
+
+### Scenario 3: Scripted Multi-Account Operations
+
+**Bash Script Example:**
+```bash
+#!/bin/bash
+# Report on all accessible accounts
+
+# Get list of account IDs
+ACCOUNTS=(12345 67890 67891)
+
+for ACCOUNT_ID in "${ACCOUNTS[@]}"; do
+  echo "=== Account $ACCOUNT_ID ==="
+  cakemail --account "$ACCOUNT_ID" reports account
+  echo ""
+done
+```
+
+---
+
+## Account Hierarchy
+
+### Parent-Child Relationship
+
+```
+Main Account (12345)
+├── Sub-Account A (67890)
+├── Sub-Account B (67891)
+└── Sub-Account C (67892)
+    ├── Nested Sub-Account C1 (78901)
+    └── Nested Sub-Account C2 (78902)
+```
+
+**Access Levels:**
+- **Main Account**: Can access all sub-accounts
+- **Sub-Account**: Can only access itself (unless it's a partner)
+
+**List with Recursion:**
+```bash
+# Shows all accounts including nested
+cakemail account list --recursive
+
+# Shows only direct children
+cakemail account list
+```
+
+---
+
+## Best Practices
+
+### 1. Use Descriptive Account Names
+
+When creating sub-accounts, use clear names:
+- ✅ "Client A - Marketing"
+- ✅ "Production Environment"
+- ❌ "Account 1"
+- ❌ "Test"
+
+### 2. Document Account IDs
+
+Keep a reference document with account IDs and purposes:
+```
+# accounts.txt
+12345 - Main Agency Account
+67890 - Client A (Acme Corp)
+67891 - Client B (Widget Inc)
+67892 - Development/Testing
+```
+
+### 3. Use Project-Specific Context
+
+For project-specific work, set context in project `.env`:
+```bash
+# project-client-a/.env
+CAKEMAIL_CURRENT_ACCOUNT_ID=67890
+```
+
+### 4. Verify Context Before Destructive Operations
+
+Always check which account you're using before:
+- Deleting campaigns
+- Removing contacts
+- Changing configurations
+
+```bash
+# Check current account
+cakemail account show
+
+# Then perform operation
+cakemail campaigns delete 123 --force
+```
+
+### 5. Use Account Flag for One-Off Commands
+
+Instead of switching context, use `--account` flag:
+```bash
+# Quick check without switching
+cakemail --account 67890 campaigns list
+
+# Current context remains unchanged
+```
+
+---
+
+## Common Patterns
+
+### Pattern 1: Daily Multi-Account Check
+
+```bash
+#!/bin/bash
+# daily-check.sh
+
+for ACCOUNT in 12345 67890 67891; do
+  echo "=== Account $ACCOUNT ==="
+
+  # Get account name
+  NAME=$(cakemail --account "$ACCOUNT" account show | jq -r '.name')
+  echo "Account: $NAME"
+
+  # Check campaigns scheduled today
+  TODAY=$(date -u +"%Y-%m-%d")
+  cakemail --account "$ACCOUNT" campaigns list --filter "scheduled_for>=$TODAY"
+
+  echo ""
+done
+```
+
+### Pattern 2: Report Generation Across Accounts
+
+```bash
+#!/bin/bash
+# generate-reports.sh
+
+ACCOUNTS=(12345 67890 67891)
+OUTPUT_DIR="reports/$(date +%Y-%m-%d)"
+mkdir -p "$OUTPUT_DIR"
+
+for ACCOUNT in "${ACCOUNTS[@]}"; do
+  echo "Generating report for account $ACCOUNT..."
+
+  cakemail --account "$ACCOUNT" -f json reports account \
+    > "$OUTPUT_DIR/account-$ACCOUNT.json"
+done
+
+echo "Reports saved to $OUTPUT_DIR"
+```
+
+### Pattern 3: Bulk Contact Import
+
+```bash
+#!/bin/bash
+# bulk-import.sh
+
+# Import contacts to multiple accounts
+ACCOUNTS=(67890 67891)
+CSV_FILE="contacts.csv"
+
+for ACCOUNT in "${ACCOUNTS[@]}"; do
+  echo "Importing to account $ACCOUNT..."
+  cakemail --account "$ACCOUNT" contacts import "$CSV_FILE"
+done
+```
+
+---
+
+## Troubleshooting
+
+### "Account not found or not accessible"
+
+**Cause:** You're trying to switch to an account that doesn't exist or you don't have access to.
+
+**Solutions:**
+1. List accessible accounts:
+   ```bash
+   cakemail account list --recursive
+   ```
+2. Verify the account ID is correct
+3. Check that you're authenticated with the right credentials
+
+---
+
+### Commands Use Wrong Account
+
+**Cause:** Account context is set to a different account than you expect.
+
+**Solutions:**
+1. Check current context:
+   ```bash
+   cakemail account show
+   ```
+2. Check `.env` file for `CAKEMAIL_CURRENT_ACCOUNT_ID`
+3. Clear context to use main account:
+   ```bash
+   # Remove from .env
+   grep -v "CAKEMAIL_CURRENT_ACCOUNT_ID" .env > .env.tmp
+   mv .env.tmp .env
+   ```
+
+---
+
+### Can't See Sub-Accounts
+
+**Cause:** Your account might not be a partner account or doesn't have sub-accounts.
+
+**Solutions:**
+1. Verify account type in Cakemail dashboard
+2. Check if you need partner account privileges
+3. Contact Cakemail support to enable sub-account features
+
+---
+