@adminide-stack/clock-tik-browser 12.0.22-alpha.3 → 12.0.22-alpha.4

This diff represents the content of publicly available package versions that have been released to one of the supported registries. The information contained in this diff is provided for informational purposes only and reflects changes between package versions as they appear in their respective public registries.
Files changed (31) hide show
  1. package/lib/pages/LandingPage/components/BooksFeatureSection.d.ts.map +1 -1
  2. package/lib/pages/LandingPage/components/BooksFeatureSection.js.map +1 -1
  3. package/lib/templates/content/blog/2026-02-15-modern-hr-management-small-business-guide.md +17 -17
  4. package/lib/templates/content/blog/2026-02-18-employee-onboarding-checklist-2026.md +8 -8
  5. package/lib/templates/content/blog/2026-02-19-leave-management-best-practices.md +9 -8
  6. package/lib/templates/content/blog/2026-02-20-travel-expense-management-growing-teams.md +31 -23
  7. package/lib/templates/content/blog/2026-02-21-purchase-order-management-guide.md +36 -33
  8. package/lib/templates/content/blog/2026-02-22-expense-tracking-small-business.md +38 -35
  9. package/lib/templates/content/blog/2026-02-23-vendor-management-best-practices.md +34 -34
  10. package/lib/templates/content/blog/2026-02-24-sales-quotes-orders-closing-deals-faster.md +45 -41
  11. package/lib/templates/content/docs/books/books-overview.md +19 -19
  12. package/lib/templates/content/docs/books/dashboard.md +24 -24
  13. package/lib/templates/content/docs/books/expenses.md +44 -44
  14. package/lib/templates/content/docs/books/notes.md +12 -12
  15. package/lib/templates/content/docs/books/purchase-orders.md +39 -39
  16. package/lib/templates/content/docs/books/quotes.md +45 -45
  17. package/lib/templates/content/docs/books/sales-orders.md +39 -39
  18. package/lib/templates/content/docs/books/vendor-credits.md +41 -41
  19. package/lib/templates/content/docs/books/vendors.md +38 -38
  20. package/lib/templates/content/docs/hrm/dashboard.md +49 -48
  21. package/lib/templates/content/docs/hrm/hr-letters.md +9 -9
  22. package/lib/templates/content/docs/hrm/hrm-overview.md +11 -11
  23. package/lib/templates/content/docs/hrm/leave.md +3 -3
  24. package/lib/templates/content/docs/hrm/members.md +5 -4
  25. package/lib/templates/content/docs/hrm/my-space.md +64 -64
  26. package/lib/templates/content/docs/hrm/offboarding.md +4 -4
  27. package/lib/templates/content/docs/hrm/onboarding.md +23 -23
  28. package/lib/templates/content/docs/hrm/settings.md +12 -12
  29. package/lib/templates/content/docs/hrm/travel.md +19 -17
  30. package/lib/templates/content/docs/timer/timetracking.md +1 -1
  31. package/package.json +3 -3
package/lib/pages/LandingPage/components/BooksFeatureSection.d.ts.map CHANGED
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package/lib/pages/LandingPage/components/BooksFeatureSection.js.map CHANGED
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package/lib/templates/content/blog/2026-02-15-modern-hr-management-small-business-guide.md CHANGED
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  ---
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  slug: modern-hr-management-small-business-guide
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- title: "Modern HR Management for Small Businesses: The Complete 2026 Guide"
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+ title: 'Modern HR Management for Small Businesses: The Complete 2026 Guide'
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  authors: beena
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  tags: [HRM, Business, Productivity]
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  ---
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  Data-driven HR isn't just for large enterprises. Clockbook's HR Dashboard gives you real-time visibility into:
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- | Metric | Why It Matters |
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- |--------|---------------|
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- | Total & Active Employees | Headcount tracking |
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- | On Leave | Daily capacity planning |
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- | Pending Approvals | Bottleneck identification |
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- | Employee Growth Rate | Hiring velocity trends |
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- | Asset Allocation | Equipment provisioning status |
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+ | ------------------------ | ----------------------------- |
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+ | Total & Active Employees | Headcount tracking |
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+ | On Leave | Daily capacity planning |
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+ | Pending Approvals | Bottleneck identification |
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+ | Employee Growth Rate | Hiring velocity trends |
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+ | Asset Allocation | Equipment provisioning status |
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  The dashboard also features **Trends & Analytics** with historical charts, so you can spot patterns like seasonal leave spikes or approval backlogs before they become problems.
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  ## How Clockbook Compares
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- | Feature | Clockbook | BambooHR | Gusto |
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- | Employee Self-Service | Yes | Yes | Limited |
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- | Onboarding Flows | Yes (Candidate + Employee) | Yes | Basic |
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- | HR Letters | Yes (3 types, automated) | No | No |
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- | Travel Management | Yes | No | No |
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- | Leave Timeline | Yes (Visual calendar) | Yes | No |
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- | Time Tracking Integration | Built-in | Requires add-on | Requires add-on |
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- | Starting Price | $3.99/user/mo | $6.19/user/mo | $6/user/mo |
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+ | Feature | Clockbook | BambooHR | Gusto |
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+ | ------------------------- | -------------------------- | --------------- | --------------- |
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+ | Employee Self-Service | Yes | Yes | Limited |
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+ | Onboarding Flows | Yes (Candidate + Employee) | Yes | Basic |
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+ | HR Letters | Yes (3 types, automated) | No | No |
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+ | Travel Management | Yes | No | No |
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+ | Leave Timeline | Yes (Visual calendar) | Yes | No |
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+ | Time Tracking Integration | Built-in | Requires add-on | Requires add-on |
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+ | Starting Price | $3.99/user/mo | $6.19/user/mo | $6/user/mo |
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  ## Getting Started
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package/lib/templates/content/blog/2026-02-18-employee-onboarding-checklist-2026.md CHANGED
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- title: "The Ultimate Employee Onboarding Checklist for 2026: From Offer Letter to Productive Team Member"
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+ title: 'The Ultimate Employee Onboarding Checklist for 2026: From Offer Letter to Productive Team Member'
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  authors: beena
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  tags: [HRM, Onboarding, Business]
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  Use Clockbook's HR Dashboard to monitor:
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- | Metric | Target | What It Tells You |
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- | Time to Productivity | < 30 days | How quickly hires become effective |
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- | Onboarding Completion Rate | > 95% | Whether all tasks are being completed |
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- | New-Hire 90-Day Retention | > 90% | First indicator of long-term retention |
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- | Task Overdue Rate | < 5% | Whether the process is realistic and followed |
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- | Candidate-to-Employee Conversion | > 80% | Effectiveness of the hiring pipeline |
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+ | -------------------------------- | --------- | --------------------------------------------- |
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+ | Time to Productivity | < 30 days | How quickly hires become effective |
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+ | Onboarding Completion Rate | > 95% | Whether all tasks are being completed |
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+ | New-Hire 90-Day Retention | > 90% | First indicator of long-term retention |
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+ | Task Overdue Rate | < 5% | Whether the process is realistic and followed |
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+ | Candidate-to-Employee Conversion | > 80% | Effectiveness of the hiring pipeline |
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  ## The Bottom Line
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package/lib/templates/content/blog/2026-02-19-leave-management-best-practices.md CHANGED
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  slug: leave-management-best-practices
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- title: "Leave Management Best Practices: How to Eliminate Scheduling Conflicts and Boost Team Morale"
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+ title: 'Leave Management Best Practices: How to Eliminate Scheduling Conflicts and Boost Team Morale'
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  authors: beena
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  tags: [HRM, Business, Productivity]
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  - **Filter by policy** to see balances for specific leave types (annual, sick, personal, etc.)
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  Each balance shows:
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  - **Allocated** — Total leave days for the period
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  - **Used** — Days already taken
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  - **Remaining** — Available balance
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  ## The ROI of Better Leave Management
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- | Before Clockbook | After Clockbook |
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- |-------------------|----------------|
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+ | Before Clockbook | After Clockbook |
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+ | ------------------------------ | ------------------------------------------- |
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120
  | Leave requests via email/Slack | Self-service portal with one-click requests |
120
- | No team visibility | Visual timeline across the team |
121
- | Balance inquiries to HR | Self-service balance checking |
122
- | Manual approval tracking | Automated routing and notifications |
123
- | Spreadsheet-based records | Integrated with attendance and timesheets |
124
- | No analytics | Dashboard with trend monitoring |
121
+ | No team visibility | Visual timeline across the team |
122
+ | Balance inquiries to HR | Self-service balance checking |
123
+ | Manual approval tracking | Automated routing and notifications |
124
+ | Spreadsheet-based records | Integrated with attendance and timesheets |
125
+ | No analytics | Dashboard with trend monitoring |
125
126
 
126
127
  Companies that implement Clockbook's leave management typically see:
127
128
 
package/lib/templates/content/blog/2026-02-20-travel-expense-management-growing-teams.md CHANGED
@@ -1,6 +1,6 @@
1
1
  ---
2
2
  slug: travel-expense-management-growing-teams
3
- title: "How to Streamline Travel & Expense Management for Growing Teams"
3
+ title: 'How to Streamline Travel & Expense Management for Growing Teams'
4
4
  authors: beena
5
5
  tags: [HRM, Business, Travel]
6
6
  ---
@@ -41,19 +41,20 @@ Clockbook's Travel module makes this simple:
41
41
  2. Click **New Request > Travel Request**
42
42
  3. Fill in the details:
43
43
 
44
- | Field | What to Include |
45
- |-------|----------------|
46
- | **Purpose of Visit** | "Client kickoff meeting," "Industry conference," etc. |
47
- | **Place of Visit** | Destination city |
48
- | **Departure / Arrival Date** | Trip dates |
49
- | **Duration** | Expected number of days |
50
- | **Mode of Travel** | Flight, train, car, etc. |
51
- | **Billable to Customer** | Whether the client covers the cost |
52
- | **Description** | Additional context |
44
+ | Field | What to Include |
45
+ | ---------------------------- | ----------------------------------------------------- |
46
+ | **Purpose of Visit** | "Client kickoff meeting," "Industry conference," etc. |
47
+ | **Place of Visit** | Destination city |
48
+ | **Departure / Arrival Date** | Trip dates |
49
+ | **Duration** | Expected number of days |
50
+ | **Mode of Travel** | Flight, train, car, etc. |
51
+ | **Billable to Customer** | Whether the client covers the cost |
52
+ | **Description** | Additional context |
53
53
 
54
54
  4. Submit the request
55
55
 
56
56
  The request flows through the approval chain:
57
+
57
58
  - **Reporting Manager** reviews and approves/rejects
58
59
  - **HR/Admin** provides secondary approval if required
59
60
  - Employee is notified of the decision
@@ -78,48 +79,55 @@ Managers review expenses against the original travel request to ensure alignment
78
79
 
79
80
  The Travel Management page provides at-a-glance statistics:
80
81
 
81
- | Metric | What It Tells You |
82
- |--------|-------------------|
83
- | **Total Requests** | Volume of travel activity |
82
+ | Metric | What It Tells You |
83
+ | -------------------- | ----------------------------------------------- |
84
+ | **Total Requests** | Volume of travel activity |
84
85
  | **Pending Approval** | Bottleneck indicator — high numbers mean delays |
85
- | **Approved** | Active/upcoming travel |
86
- | **Rejected** | Requests that didn't meet criteria |
86
+ | **Approved** | Active/upcoming travel |
87
+ | **Rejected** | Requests that didn't meet criteria |
87
88
 
88
89
  Use the **search bar** to quickly find requests by employee name, destination, or purpose.
89
90
 
90
91
  ## 7 Best Practices for Travel & Expense Management
91
92
 
92
93
  ### 1. Always Require Pre-Approval
94
+
93
95
  No exceptions. Every trip should have an approved travel request before any money is spent. This single practice eliminates up to **40% of unnecessary travel costs** (Aberdeen Group).
94
96
 
95
97
  ### 2. Set Clear Travel Policies
98
+
96
99
  Document your policies: What class of flight is acceptable? What's the per-diem for meals? Are weekend stays permitted? Communicate these in your travel request approval criteria.
97
100
 
98
101
  ### 3. Submit Expenses Within 7 Days
102
+
99
103
  The longer the delay, the more receipts get lost. Set a clear expectation: expenses must be submitted within one week of return.
100
104
 
101
105
  ### 4. Photograph Receipts Immediately
106
+
102
107
  Clockbook's expense form supports **receipt uploads**. Train employees to photograph receipts the moment they receive them and upload directly from their phone.
103
108
 
104
109
  ### 5. Track Billable vs. Non-Billable Travel
110
+
105
111
  Using the **Billable to Customer** flag on travel requests, you can distinguish between client-billable and internal travel. This data is critical for project profitability analysis.
106
112
 
107
113
  ### 6. Review Travel Spend Monthly
114
+
108
115
  Use the HR Dashboard to review total travel spend, identify frequent travelers, and spot cost optimization opportunities (e.g., advance booking discounts).
109
116
 
110
117
  ### 7. Integrate with Expense Management
118
+
111
119
  Travel expenses in Clockbook tie directly into the Books module's **Expense Management** — giving finance a unified view of all company expenses in one system.
112
120
 
113
121
  ## How Clockbook Simplifies the Entire Journey
114
122
 
115
- | Manual Process | With Clockbook |
116
- |----------------|---------------|
117
- | Email/Slack travel requests | Structured form with all required fields |
118
- | No visibility for managers | HR Dashboard with pending requests pipeline |
119
- | Spreadsheet expense reports | Digital forms with receipt uploads |
120
- | Weeks-long reimbursement | Streamlined approval chain |
121
- | No travel analytics | Real-time statistics and search |
122
- | Disconnected systems | Integrated with Expenses, HRM, and Dashboard |
123
+ | Manual Process | With Clockbook |
124
+ | --------------------------- | -------------------------------------------- |
125
+ | Email/Slack travel requests | Structured form with all required fields |
126
+ | No visibility for managers | HR Dashboard with pending requests pipeline |
127
+ | Spreadsheet expense reports | Digital forms with receipt uploads |
128
+ | Weeks-long reimbursement | Streamlined approval chain |
129
+ | No travel analytics | Real-time statistics and search |
130
+ | Disconnected systems | Integrated with Expenses, HRM, and Dashboard |
123
131
 
124
132
  ## The Bottom Line
125
133
 
package/lib/templates/content/blog/2026-02-21-purchase-order-management-guide.md CHANGED
@@ -1,6 +1,6 @@
1
1
  ---
2
2
  slug: purchase-order-management-guide
3
- title: "Purchase Order Management Made Simple: A Complete Guide for Small Businesses"
3
+ title: 'Purchase Order Management Made Simple: A Complete Guide for Small Businesses'
4
4
  authors: beena
5
5
  tags: [Books, Business, Accounting]
6
6
  ---
@@ -29,14 +29,14 @@ Understanding the PO lifecycle helps you design a process that works for your or
29
29
  Draft → Sent → Received → Partial / Fulfilled → Closed
30
30
  ```
31
31
 
32
- | Stage | What Happens |
33
- |-------|-------------|
34
- | **Draft** | PO is created with line items, quantities, and prices |
35
- | **Sent** | PO is sent to the vendor |
36
- | **Received** | Goods/services are received and verified against the PO |
37
- | **Partial** | Some items received; remaining items still pending |
38
- | **Fulfilled** | All items received as ordered |
39
- | **Closed** | PO is reconciled and closed out |
32
+ | Stage | What Happens |
33
+ | ------------- | ------------------------------------------------------- |
34
+ | **Draft** | PO is created with line items, quantities, and prices |
35
+ | **Sent** | PO is sent to the vendor |
36
+ | **Received** | Goods/services are received and verified against the PO |
37
+ | **Partial** | Some items received; remaining items still pending |
38
+ | **Fulfilled** | All items received as ordered |
39
+ | **Closed** | PO is reconciled and closed out |
40
40
 
41
41
  ## How to Create a Purchase Order in Clockbook
42
42
 
@@ -50,32 +50,33 @@ Go to **Books > Purchase Orders** from the sidebar. You'll see a list of all exi
50
50
 
51
51
  Click **New Purchase Order** and fill in the details:
52
52
 
53
- | Field | Description |
54
- |-------|-------------|
55
- | **Vendor** | Select from your vendor list (or add a new vendor) |
56
- | **PO Number** | Auto-generated or custom |
57
- | **Reference Number** | Your internal reference |
58
- | **PO Date** | Date the order is placed |
59
- | **Expected Delivery Date** | When you need the items |
60
- | **Warehouse** | Receiving location |
61
- | **Currency** | Transaction currency |
53
+ | Field | Description |
54
+ | -------------------------- | -------------------------------------------------- |
55
+ | **Vendor** | Select from your vendor list (or add a new vendor) |
56
+ | **PO Number** | Auto-generated or custom |
57
+ | **Reference Number** | Your internal reference |
58
+ | **PO Date** | Date the order is placed |
59
+ | **Expected Delivery Date** | When you need the items |
60
+ | **Warehouse** | Receiving location |
61
+ | **Currency** | Transaction currency |
62
62
 
63
63
  ### Step 3: Add Line Items
64
64
 
65
65
  For each item you're ordering:
66
66
 
67
- | Field | Description |
68
- |-------|-------------|
69
- | **Item** | Product or service being ordered |
70
- | **Description** | Details about the item |
71
- | **Quantity** | Number of units |
72
- | **Rate** | Price per unit |
73
- | **Discount** | Item-level discount (if applicable) |
74
- | **Amount** | Auto-calculated (Quantity × Rate − Discount) |
67
+ | Field | Description |
68
+ | --------------- | -------------------------------------------- |
69
+ | **Item** | Product or service being ordered |
70
+ | **Description** | Details about the item |
71
+ | **Quantity** | Number of units |
72
+ | **Rate** | Price per unit |
73
+ | **Discount** | Item-level discount (if applicable) |
74
+ | **Amount** | Auto-calculated (Quantity × Rate − Discount) |
75
75
 
76
76
  ### Step 4: Review and Save
77
77
 
78
78
  Clockbook automatically calculates:
79
+
79
80
  - **Sub Total** — Sum of all line item amounts
80
81
  - **Discount** — Order-level discount
81
82
  - **Adjustment** — Manual adjustments
@@ -96,6 +97,7 @@ Set a clear threshold. Any purchase above that amount requires a PO. This ensure
96
97
  ### 2. Standardize Your Vendor List
97
98
 
98
99
  Maintain a clean vendor database in **Books > Vendors**. Each vendor should have:
100
+
99
101
  - Company name and contact details
100
102
  - Payment terms (Net 30, Net 60, etc.)
101
103
  - Tax information
@@ -110,6 +112,7 @@ Use the **Expected Delivery Date** field to monitor vendor reliability. Over tim
110
112
  ### 4. Link POs to Expenses
111
113
 
112
114
  When you receive the vendor's invoice, link it to the original PO in Clockbook's **Expenses** module. This creates a three-way match:
115
+
113
116
  - **Purchase Order** — What you ordered
114
117
  - **Goods Receipt** — What you received
115
118
  - **Vendor Invoice** — What you're being billed for
@@ -122,13 +125,13 @@ Set a weekly cadence to review all POs in **Sent** or **Partial** status. Follow
122
125
 
123
126
  ## Common Purchase Order Mistakes to Avoid
124
127
 
125
- | Mistake | Consequence | Solution |
126
- |---------|------------|----------|
127
- | Skipping POs for "small" orders | Budget leaks add up | Set a clear threshold policy |
128
- | Vague line item descriptions | Disputes over what was ordered | Be specific: include specs, model numbers |
129
- | Not tracking partial receipts | Overpayment for undelivered items | Use Clockbook's Partial status tracking |
130
- | No approval process | Unauthorized spending | Route POs through manager approval |
131
- | Keeping POs open indefinitely | Misleading outstanding commitments | Close fulfilled POs within 7 days |
128
+ | Mistake | Consequence | Solution |
129
+ | ------------------------------- | ---------------------------------- | ----------------------------------------- |
130
+ | Skipping POs for "small" orders | Budget leaks add up | Set a clear threshold policy |
131
+ | Vague line item descriptions | Disputes over what was ordered | Be specific: include specs, model numbers |
132
+ | Not tracking partial receipts | Overpayment for undelivered items | Use Clockbook's Partial status tracking |
133
+ | No approval process | Unauthorized spending | Route POs through manager approval |
134
+ | Keeping POs open indefinitely | Misleading outstanding commitments | Close fulfilled POs within 7 days |
132
135
 
133
136
  ## The ROI of Purchase Order Management
134
137
 
package/lib/templates/content/blog/2026-02-22-expense-tracking-small-business.md CHANGED
@@ -1,6 +1,6 @@
1
1
  ---
2
2
  slug: expense-tracking-small-business
3
- title: "Expense Tracking for Small Businesses: Stop Losing Money to Disorganized Spending"
3
+ title: 'Expense Tracking for Small Businesses: Stop Losing Money to Disorganized Spending'
4
4
  authors: beena
5
5
  tags: [Books, Business, Finance]
6
6
  ---
@@ -31,16 +31,16 @@ Sound familiar? The core problem isn't that people are irresponsible — it's th
31
31
 
32
32
  Before tracking individual expenses, set up the categories that match your business:
33
33
 
34
- | Common Categories | Examples |
35
- |-------------------|----------|
36
- | **Office Supplies** | Pens, paper, printer cartridges |
37
- | **Software & Subscriptions** | SaaS tools, cloud hosting |
38
- | **Travel** | Flights, hotels, ground transport |
39
- | **Meals & Entertainment** | Client dinners, team lunches |
40
- | **Professional Services** | Legal, accounting, consulting |
41
- | **Equipment** | Computers, monitors, furniture |
42
- | **Marketing** | Ads, printing, event sponsorships |
43
- | **Utilities** | Internet, phone, electricity |
34
+ | Common Categories | Examples |
35
+ | ---------------------------- | --------------------------------- |
36
+ | **Office Supplies** | Pens, paper, printer cartridges |
37
+ | **Software & Subscriptions** | SaaS tools, cloud hosting |
38
+ | **Travel** | Flights, hotels, ground transport |
39
+ | **Meals & Entertainment** | Client dinners, team lunches |
40
+ | **Professional Services** | Legal, accounting, consulting |
41
+ | **Equipment** | Computers, monitors, furniture |
42
+ | **Marketing** | Ads, printing, event sponsorships |
43
+ | **Utilities** | Internet, phone, electricity |
44
44
 
45
45
  Clockbook's Expense module lets you tag each expense with a category, making it easy to slice and dice your spending later.
46
46
 
@@ -48,15 +48,15 @@ Clockbook's Expense module lets you tag each expense with a category, making it
48
48
 
49
49
  In Clockbook, navigate to **Books > Expenses** and click **New Expense**:
50
50
 
51
- | Field | What to Enter |
52
- |-------|-------------|
53
- | **Vendor** | Who you paid (select from your vendor list) |
54
- | **Expense Date** | When the expense occurred |
55
- | **Category** | Type of expense |
56
- | **Amount** | Total cost |
57
- | **Currency** | Transaction currency |
58
- | **Reference Number** | Invoice number, receipt number, etc. |
59
- | **Description** | What the expense was for |
51
+ | Field | What to Enter |
52
+ | -------------------- | ------------------------------------------- |
53
+ | **Vendor** | Who you paid (select from your vendor list) |
54
+ | **Expense Date** | When the expense occurred |
55
+ | **Category** | Type of expense |
56
+ | **Amount** | Total cost |
57
+ | **Currency** | Transaction currency |
58
+ | **Reference Number** | Invoice number, receipt number, etc. |
59
+ | **Description** | What the expense was for |
60
60
 
61
61
  **Key rule:** Record expenses within 24 hours while the details are fresh. The biggest cause of lost expenses is delayed entry.
62
62
 
@@ -81,6 +81,7 @@ If money left the business, it should be in the system. Even seemingly minor exp
81
81
  ### 2. Categorize, Don't Just Record
82
82
 
83
83
  An expense without a category is only half tracked. Proper categorization enables:
84
+
84
85
  - Budget variance analysis
85
86
  - Tax deduction optimization
86
87
  - Spending trend identification
@@ -89,6 +90,7 @@ An expense without a category is only half tracked. Proper categorization enable
89
90
  ### 3. Review Vendor Spending Monthly
90
91
 
91
92
  Navigate to **Books > Vendors** to see your full vendor list. Review which vendors you're spending the most with each month. You might discover:
93
+
92
94
  - Opportunities to negotiate volume discounts
93
95
  - Duplicate vendor entries (paying the same supplier through different names)
94
96
  - Subscriptions you've forgotten about
@@ -100,6 +102,7 @@ When a vendor owes you money — due to returns, overcharges, or service credits
100
102
  ### 5. Separate Business and Personal Expenses
101
103
 
102
104
  This seems obvious, but it's the #1 mistake small business owners make. Mixed expenses create:
105
+
103
106
  - Tax complications
104
107
  - Inaccurate financial statements
105
108
  - Audit red flags
@@ -120,24 +123,24 @@ If you're tracking expenses properly all year, tax prep becomes trivial. Each ex
120
123
 
121
124
  ## From Chaos to Clarity: The Clockbook Advantage
122
125
 
123
- | Without Clockbook | With Clockbook |
124
- |-------------------|---------------|
125
- | Receipts in shoeboxes and email | Receipts attached to digital expense records |
126
- | Spreadsheet-based tracking | Structured expense forms with all fields |
127
- | No vendor visibility | Full vendor profile with spend history |
128
- | Month-end scramble | Real-time expense dashboard |
129
- | Lost vendor credits | Tracked Vendor Credits applied to future bills |
130
- | Tax season panic | Year-round categorized, receipt-backed records |
126
+ | Without Clockbook | With Clockbook |
127
+ | ------------------------------- | ---------------------------------------------- |
128
+ | Receipts in shoeboxes and email | Receipts attached to digital expense records |
129
+ | Spreadsheet-based tracking | Structured expense forms with all fields |
130
+ | No vendor visibility | Full vendor profile with spend history |
131
+ | Month-end scramble | Real-time expense dashboard |
132
+ | Lost vendor credits | Tracked Vendor Credits applied to future bills |
133
+ | Tax season panic | Year-round categorized, receipt-backed records |
131
134
 
132
135
  ## Expense Tracking Metrics to Monitor
133
136
 
134
- | Metric | Formula | Why It Matters |
135
- |--------|---------|---------------|
136
- | **Expense-to-Revenue Ratio** | Total Expenses ÷ Revenue | Are you spending too much to generate each dollar? |
137
- | **Top 5 Vendor Spend** | Sum of top 5 vendor payments | Where is most of your money going? |
138
- | **Category Variance** | Actual − Budget per category | Which categories are overspending? |
139
- | **Average Expense Processing Time** | Submission to Recording | How quickly are expenses being tracked? |
140
- | **Receipt Attachment Rate** | Expenses with Receipts ÷ Total | Compliance metric for audit readiness |
137
+ | Metric | Formula | Why It Matters |
138
+ | ----------------------------------- | ------------------------------ | -------------------------------------------------- |
139
+ | **Expense-to-Revenue Ratio** | Total Expenses ÷ Revenue | Are you spending too much to generate each dollar? |
140
+ | **Top 5 Vendor Spend** | Sum of top 5 vendor payments | Where is most of your money going? |
141
+ | **Category Variance** | Actual − Budget per category | Which categories are overspending? |
142
+ | **Average Expense Processing Time** | Submission to Recording | How quickly are expenses being tracked? |
143
+ | **Receipt Attachment Rate** | Expenses with Receipts ÷ Total | Compliance metric for audit readiness |
141
144
 
142
145
  ## Getting Started
143
146
 
package/lib/templates/content/blog/2026-02-23-vendor-management-best-practices.md CHANGED
@@ -1,6 +1,6 @@
1
1
  ---
2
2
  slug: vendor-management-best-practices
3
- title: "Vendor Management Best Practices: Build Stronger Supplier Relationships and Cut Costs"
3
+ title: 'Vendor Management Best Practices: Build Stronger Supplier Relationships and Cut Costs'
4
4
  authors: beena
5
5
  tags: [Books, Business, Vendor Management]
6
6
  ---
@@ -19,19 +19,19 @@ The foundation of good vendor management is a single, comprehensive vendor datab
19
19
 
20
20
  In Clockbook, **Books > Vendors** serves as your centralized vendor hub. For each vendor, you can store:
21
21
 
22
- | Field | Purpose |
23
- |-------|---------|
24
- | **Company Name** | Legal entity name |
25
- | **Display Name** | How you reference them internally |
26
- | **Email** | Primary contact email |
27
- | **Phone / Mobile** | Contact numbers |
28
- | **Website** | Vendor's website |
29
- | **Tax Number / TIN** | Tax identification for reporting |
30
- | **Currency** | Their billing currency |
31
- | **Opening Balance** | Starting balance if migrating from another system |
32
- | **Billing Address** | For POs and invoices |
33
- | **Shipping Address** | For delivery coordination |
34
- | **Notes** | Internal notes about the relationship |
22
+ | Field | Purpose |
23
+ | -------------------- | ------------------------------------------------- |
24
+ | **Company Name** | Legal entity name |
25
+ | **Display Name** | How you reference them internally |
26
+ | **Email** | Primary contact email |
27
+ | **Phone / Mobile** | Contact numbers |
28
+ | **Website** | Vendor's website |
29
+ | **Tax Number / TIN** | Tax identification for reporting |
30
+ | **Currency** | Their billing currency |
31
+ | **Opening Balance** | Starting balance if migrating from another system |
32
+ | **Billing Address** | For POs and invoices |
33
+ | **Shipping Address** | For delivery coordination |
34
+ | **Notes** | Internal notes about the relationship |
35
35
 
36
36
  Every team member who needs to interact with a vendor can find the information they need in one place — no more "Does anyone have the contact for that IT supplier?"
37
37
 
@@ -40,7 +40,7 @@ Every team member who needs to interact with a vendor can find the information t
40
40
  Every vendor interaction that involves money should follow a structured process:
41
41
 
42
42
  ```
43
- Need Identified → Vendor Selected → PO Created → Order Sent →
43
+ Need Identified → Vendor Selected → PO Created → Order Sent →
44
44
  Goods Received → Invoice Matched → Payment Made
45
45
  ```
46
46
 
@@ -55,12 +55,12 @@ Clockbook supports this entire workflow:
55
55
 
56
56
  Understanding and negotiating payment terms is critical for cash flow management:
57
57
 
58
- | Payment Term | What It Means | Cash Flow Impact |
59
- |-------------|---------------|-----------------|
60
- | **Net 15** | Payment due within 15 days | Tight; suitable for small, recurring purchases |
61
- | **Net 30** | Payment due within 30 days | Standard; gives you a month to pay |
62
- | **Net 60** | Payment due within 60 days | Favorable; more time to generate revenue first |
63
- | **2/10 Net 30** | 2% discount if paid within 10 days, otherwise Net 30 | Take the discount if you have the cash |
58
+ | Payment Term | What It Means | Cash Flow Impact |
59
+ | --------------- | ---------------------------------------------------- | ---------------------------------------------- |
60
+ | **Net 15** | Payment due within 15 days | Tight; suitable for small, recurring purchases |
61
+ | **Net 30** | Payment due within 30 days | Standard; gives you a month to pay |
62
+ | **Net 60** | Payment due within 60 days | Favorable; more time to generate revenue first |
63
+ | **2/10 Net 30** | 2% discount if paid within 10 days, otherwise Net 30 | Take the discount if you have the cash |
64
64
 
65
65
  In Clockbook, you can set **Opening Balance** and track outstanding amounts for each vendor, giving you a clear view of your accounts payable position.
66
66
 
@@ -68,13 +68,13 @@ In Clockbook, you can set **Opening Balance** and track outstanding amounts for
68
68
 
69
69
  Not all vendors are equal, and you should know which ones deliver on their promises. Track these metrics over time:
70
70
 
71
- | Metric | How to Track |
72
- |--------|-------------|
71
+ | Metric | How to Track |
72
+ | ------------------------- | --------------------------------------------------------- |
73
73
  | **On-Time Delivery Rate** | Compare PO Expected Delivery Date vs. actual receipt date |
74
- | **Order Accuracy** | Track how often received goods match the PO |
75
- | **Price Consistency** | Monitor whether vendors honor quoted prices |
76
- | **Responsiveness** | How quickly they respond to inquiries and resolve issues |
77
- | **Quality** | Return/defect rate for received goods |
74
+ | **Order Accuracy** | Track how often received goods match the PO |
75
+ | **Price Consistency** | Monitor whether vendors honor quoted prices |
76
+ | **Responsiveness** | How quickly they respond to inquiries and resolve issues |
77
+ | **Quality** | Return/defect rate for received goods |
78
78
 
79
79
  Use Clockbook's **Notes** module to log performance observations for each vendor. Over time, these notes create a performance record that informs future vendor decisions.
80
80
 
@@ -133,13 +133,13 @@ Notes are searchable and timestamped, creating an institutional memory that surv
133
133
 
134
134
  Every vendor relationship carries risk. Here's how to mitigate the most common ones:
135
135
 
136
- | Risk | Mitigation |
137
- |------|-----------|
138
- | **Single-source dependency** | Maintain a backup vendor for critical supplies |
139
- | **Financial instability** | Monitor vendor health; diversify for high-value categories |
140
- | **Quality degradation** | Regular performance reviews; clear quality standards in POs |
141
- | **Price inflation** | Lock in long-term contracts; track price trends |
142
- | **Data security** | Verify vendor security practices for any digital services |
136
+ | Risk | Mitigation |
137
+ | ---------------------------- | ----------------------------------------------------------- |
138
+ | **Single-source dependency** | Maintain a backup vendor for critical supplies |
139
+ | **Financial instability** | Monitor vendor health; diversify for high-value categories |
140
+ | **Quality degradation** | Regular performance reviews; clear quality standards in POs |
141
+ | **Price inflation** | Lock in long-term contracts; track price trends |
142
+ | **Data security** | Verify vendor security practices for any digital services |
143
143
 
144
144
  ## The Bottom Line
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145