hr_lite 0.58.0 → 0.61.0

data/app/services/hr_lite/hiring_merge.rb

@@ -0,0 +1,48 @@
+module HrLite
+  # Fills a hiring email's @placeholders for one candidate. Reserved names
+  # (campaign, candidate, interview, sender) win over a sheet's extra columns.
+  # An unknown or blank placeholder is reported, never sent as "".
+  class HiringMerge
+    TOKEN = /(?<![\w.@])@([a-z][a-z0-9_]*)/
+    GROUPS = { "Candidate" => %w[first_name name course branch campus],
+               "Offer" => %w[position programme stipend ctc location schedule],
+               "Interview" => %w[interview_date interview_time meet_link sender_name] }.freeze
+    RESERVED = GROUPS.values.flatten.freeze
+
+    Result = Data.define(:subject, :body, :missing)
+
+    def initialize(candidate, sender_name:)
+      @extra = candidate.extra.to_h.transform_keys(&:to_s)
+      @values = @extra.merge(reserved(candidate, sender_name))
+    end
+
+    def render(template)
+      missing = []
+      fill = ->(text) {
+        text.to_s.gsub(TOKEN) do
+          key = Regexp.last_match(1)
+          value = @values[key].to_s.strip
+          next value unless value.empty?
+
+          missing << "@#{key} (#{RESERVED.include?(key) || @extra.key?(key) ? 'empty' : 'unknown'})"
+          Regexp.last_match(0)
+        end
+      }
+      Result.new(subject: fill.(template.subject), body: fill.(template.body), missing: missing.uniq)
+    end
+
+    private
+
+    def reserved(candidate, sender_name)
+      campaign = candidate.campaign
+      interview = candidate.interviews.where(status: "scheduled").order(:round).last
+      at = interview&.starts_at&.in_time_zone(HrLite.config.time_zone)
+      { "name" => candidate.name, "first_name" => candidate.first_name, "course" => candidate.course,
+        "branch" => candidate.branch, "campus" => candidate.campus, "position" => campaign.position,
+        "programme" => campaign.programme, "stipend" => campaign.stipend, "ctc" => campaign.ctc,
+        "location" => campaign.location, "schedule" => campaign.schedule,
+        "interview_date" => at&.strftime("%-d %B %Y"), "interview_time" => at&.strftime("%-l:%M %p"),
+        "meet_link" => interview&.meet_link, "sender_name" => sender_name }
+    end
+  end
+end

data/app/views/hr_lite/admin/hiring_campaigns/_form.html.erb

@@ -0,0 +1,18 @@
+<%= form_with model: campaign, url: (campaign.persisted? ? hr_lite.admin_hiring_campaign_path(campaign) : hr_lite.admin_hiring_campaigns_path), local: true do |f| %>
+  <%= render "hr_lite/shared/form_errors", record: campaign %>
+  <p class="hrl-small hrl-muted">These fill @position, @programme, @stipend, @ctc, @location and @schedule in every email.</p>
+  <div class="hrl-field"><%= f.label :title, "Campaign name" %><%= f.text_field :title, required: true, placeholder: "e.g. Campus drive, October" %></div>
+  <div class="hrl-field"><%= f.label :position %><%= f.text_field :position, required: true %></div>
+  <div class="hrl-field"><%= f.label :programme %><%= f.text_field :programme %></div>
+  <div class="hrl-field"><%= f.label :stipend, "Monthly stipend" %><%= f.text_field :stipend %></div>
+  <div class="hrl-field"><%= f.label :ctc, "Full-time CTC" %><%= f.text_field :ctc %></div>
+  <div class="hrl-field"><%= f.label :location, "Work location" %><%= f.text_area :location, rows: 2 %></div>
+  <div class="hrl-field"><%= f.label :schedule, "Work schedule" %><%= f.text_field :schedule %></div>
+  <% if campaign.persisted? %>
+    <div class="hrl-field"><%= f.label :status %><%= f.select :status, [ %w[Open open], %w[Closed closed] ] %></div>
+  <% end %>
+  <div class="hrl-form-actions">
+    <%= f.submit "Save", class: "hrl-btn hrl-btn--primary" %>
+    <a class="hrl-btn" href="<%= campaign.persisted? ? hr_lite.admin_hiring_campaign_path(campaign) : hr_lite.admin_hiring_campaigns_path %>">Cancel</a>
+  </div>
+<% end %>

data/app/views/hr_lite/admin/hiring_campaigns/edit.html.erb

@@ -0,0 +1,3 @@
+<% content_for(:page_title) { "Edit campaign" } %>
+<div class="hrl-page__head"><h1 class="hrl-page__title">Edit <%= @campaign.title %></h1></div>
+<section class="hrl-card"><%= render "form", campaign: @campaign %></section>

data/app/views/hr_lite/admin/hiring_campaigns/import.html.erb

@@ -0,0 +1,18 @@
+<% content_for(:page_title) { "Upload candidates" } %>
+<div class="hrl-page__head">
+  <h1 class="hrl-page__title">Upload candidate sheet</h1>
+  <p class="hrl-page__sub"><%= @campaign.title %>. Nothing is saved until you confirm the preview.</p>
+</div>
+<section class="hrl-card">
+  <%= form_with url: hr_lite.import_admin_hiring_campaign_path(@campaign), method: :post, local: true, multipart: true do %>
+    <div class="hrl-field">
+      <label for="sheet">Sheet (.xlsx or .csv, headers in the first row)</label>
+      <input type="file" name="sheet" id="sheet" accept=".xlsx,.xls,.csv" required>
+    </div>
+    <p class="hrl-small hrl-muted">Name and email are required. Columns we do not recognise are kept, and can be used as @placeholders.</p>
+    <div class="hrl-form-actions">
+      <button class="hrl-btn hrl-btn--primary" type="submit">Preview</button>
+      <a class="hrl-btn" href="<%= hr_lite.admin_hiring_campaign_path(@campaign) %>">Cancel</a>
+    </div>
+  <% end %>
+</section>

data/app/views/hr_lite/admin/hiring_campaigns/index.html.erb

@@ -0,0 +1,21 @@
+<% content_for(:page_title) { "Hiring" } %>
+<div class="hrl-page__head">
+  <h1 class="hrl-page__title">Hiring</h1>
+  <div class="hrl-page__actions"><a class="hrl-btn hrl-btn--primary" href="<%= hr_lite.new_admin_hiring_campaign_path %>">New campaign</a></div>
+</div>
+
+<% if @campaigns.empty? %>
+  <section class="hrl-card hrl-card--empty"><p class="hrl-muted">No campaigns yet. Create one, then upload the university's candidate sheet.</p></section>
+<% end %>
+<% @campaigns.each do |campaign| %>
+  <section class="hrl-card">
+    <h2 class="hrl-card__title"><a class="hrl-card__link" href="<%= hr_lite.admin_hiring_campaign_path(campaign) %>"><%= campaign.title %></a></h2>
+    <p class="hrl-small hrl-muted"><%= [ campaign.position, campaign.stipend, (campaign.status == "closed" ? "Closed" : nil) ].compact_blank.join(" · ") %></p>
+    <div class="hrl-chiprow">
+      <% HrLite::HiringCandidate::STAGES.each do |stage| %>
+        <% if (n = @counts[[ campaign.id, stage ]]) %><span class="hrl-badge hrl-badge--muted"><%= n %> <%= stage.humanize.downcase %></span><% end %>
+      <% end %>
+    </div>
+  </section>
+<% end %>
+<%= hrl_pagination %>

data/app/views/hr_lite/admin/hiring_campaigns/new.html.erb

@@ -0,0 +1,3 @@
+<% content_for(:page_title) { "New campaign" } %>
+<div class="hrl-page__head"><h1 class="hrl-page__title">New hiring campaign</h1></div>
+<section class="hrl-card"><%= render "form", campaign: @campaign %></section>

data/app/views/hr_lite/admin/hiring_campaigns/preview.html.erb

@@ -0,0 +1,62 @@
+<% content_for(:page_title) { "Check the import" } %>
+<% counts = @import.counts %>
+<div class="hrl-page__head">
+  <h1 class="hrl-page__title">Check the import</h1>
+  <p class="hrl-page__sub"><%= @campaign.title %></p>
+</div>
+<div class="hrl-kpis">
+  <div class="hrl-kpi"><div class="hrl-kpi__value"><%= counts["create"] %></div><div class="hrl-kpi__label">New</div></div>
+  <div class="hrl-kpi"><div class="hrl-kpi__value"><%= counts["update"] %></div><div class="hrl-kpi__label">Update</div></div>
+  <div class="hrl-kpi"><div class="hrl-kpi__value"><%= counts["skip"] %></div><div class="hrl-kpi__label">Skip</div></div>
+</div>
+
+<%= form_with url: hr_lite.import_admin_hiring_campaign_path(@campaign), method: :post, local: true do %>
+  <input type="hidden" name="rows" value="<%= @sealed %>">
+  <% if @import.conflicts.any? %>
+    <section class="hrl-card hrl-card--warn">
+      <h2 class="hrl-card__title">Pick one column for each field</h2>
+      <% @import.conflicts.each do |field, columns| %>
+        <fieldset class="hrl-field">
+          <legend><%= field.humanize %></legend>
+          <% columns.each do |column| %>
+            <label class="hrl-field--check"><input type="radio" name="picks[<%= field %>]" value="<%= column.index %>" required> “<%= column.header %>”</label>
+          <% end %>
+        </fieldset>
+      <% end %>
+      <p class="hrl-small hrl-muted">The column you do not pick is kept as extra data.</p>
+      <button class="hrl-btn" type="submit">Update preview</button>
+    </section>
+  <% end %>
+
+  <section class="hrl-card">
+    <h2 class="hrl-card__title">Columns</h2>
+    <div class="hrl-table-wrap">
+      <table class="hrl-table hrl-table--stack hrl-table--tight">
+        <thead><tr><th>In the sheet</th><th>Saved as</th></tr></thead>
+        <tbody>
+          <% @import.columns.each do |column| %>
+            <tr>
+              <td data-label="In the sheet"><%= column.header.presence || "(no header)" %></td>
+              <td data-label="Saved as"><%= column.field ? (column.field == "cv_url" ? "CV link" : column.field.humanize) : "Extra: @#{column.extra_key}" %></td>
+            </tr>
+          <% end %>
+        </tbody>
+      </table>
+    </div>
+  </section>
+
+  <% skipped = @import.rows.select { |row| row.outcome == "skip" } %>
+  <% if skipped.any? %>
+    <section class="hrl-card">
+      <h2 class="hrl-card__title">Rows that will be skipped</h2>
+      <ul class="hrl-feed"><% skipped.each do |row| %><li class="hrl-feed__item">Row <%= row.number %>: <%= row.reason %></li><% end %></ul>
+    </section>
+  <% end %>
+
+  <div class="hrl-form-actions">
+    <% if @import.conflicts.empty? %>
+      <button class="hrl-btn hrl-btn--primary" type="submit" name="confirm" value="1">Import <%= counts["create"] + counts["update"] %> candidates</button>
+    <% end %>
+    <a class="hrl-btn" href="<%= hr_lite.admin_hiring_campaign_path(@campaign) %>">Cancel</a>
+  </div>
+<% end %>

data/app/views/hr_lite/admin/hiring_campaigns/show.html.erb

@@ -0,0 +1,98 @@
+<% content_for(:page_title) { @campaign.title } %>
+<% content_for(:back) { "Campaigns" } %>
+<% sender = HrLite.config.hiring&.sender %>
+<div class="hrl-page__head">
+  <h1 class="hrl-page__title"><%= @campaign.title %></h1>
+  <p class="hrl-page__sub"><%= [ @campaign.position, @campaign.stipend, @campaign.location ].compact_blank.join(" · ") %></p>
+  <div class="hrl-page__actions">
+    <a class="hrl-btn hrl-btn--primary" href="<%= hr_lite.import_admin_hiring_campaign_path(@campaign) %>">Upload sheet</a>
+    <a class="hrl-btn" href="<%= hr_lite.edit_admin_hiring_campaign_path(@campaign) %>">Edit offer</a>
+  </div>
+</div>
+
+<% unless sender&.dig(:ready) %>
+  <section class="hrl-card hrl-card--warn">
+    <p><strong>No hiring mailbox is connected.</strong> Emails and invites cannot go out yet.</p>
+    <% if sender&.dig(:connect_url) %><p><a class="hrl-btn" href="<%= sender[:connect_url] %>">Connect <%= sender[:email] %></a></p><% end %>
+  </section>
+<% end %>
+
+<% if @attention.any? %>
+  <section class="hrl-card hrl-card--warn">
+    <h2 class="hrl-card__title">Emails that need a look</h2>
+    <ul class="hrl-feed">
+      <% @attention.each do |message| %>
+        <li class="hrl-feed__item"><div class="hrl-feed__body">
+          <a href="<%= hr_lite.admin_hiring_candidate_path(message.candidate) %>"><%= message.candidate.name %></a> · <%= message.template.name %> ·
+          <% if message.status == "failed" %>
+            Failed (<%= message.error %>)
+            <%= button_to "Send again", hr_lite.admin_retry_hiring_message_path(message), class: "hrl-btn" %>
+          <% else %>
+            Not confirmed: check Gmail Sent before sending again
+          <% end %>
+        </div></li>
+      <% end %>
+    </ul>
+  </section>
+<% end %>
+
+<section class="hrl-card">
+  <form method="get" action="<%= hr_lite.admin_hiring_campaign_path(@campaign) %>" class="hrl-row">
+    <div class="hrl-field">
+      <label for="stage">Stage</label>
+      <select name="stage" id="stage">
+        <option value="">All (<%= @stage_counts.values.sum %>)</option>
+        <% HrLite::HiringCandidate::STAGES.each do |stage| %>
+          <option value="<%= stage %>" <%= "selected" if @stage == stage %>><%= stage.humanize %> (<%= @stage_counts[stage].to_i %>)</option>
+        <% end %>
+      </select>
+    </div>
+    <% if @campuses.any? %>
+      <div class="hrl-field">
+        <label for="campus">Campus</label>
+        <select name="campus" id="campus" <%= "data-hrl-filter=\"Type a campus\"".html_safe if @campuses.size > 5 %>>
+          <option value="">All campuses</option>
+          <% @campuses.each do |campus| %><option <%= "selected" if @campus == campus %>><%= campus %></option><% end %>
+        </select>
+      </div>
+    <% end %>
+    <div class="hrl-form-actions"><button class="hrl-btn" type="submit">Filter</button></div>
+  </form>
+</section>
+
+<section class="hrl-card">
+  <% if @candidates.empty? %>
+    <p class="hrl-muted"><%= @stage_counts.empty? ? "No candidates yet. Upload the university's sheet." : "Nobody at this stage." %></p>
+  <% else %>
+    <form method="get" action="<%= hr_lite.new_admin_hiring_campaign_hiring_send_path(@campaign) %>">
+      <div class="hrl-row">
+        <div class="hrl-field">
+          <label for="template_id">Email</label>
+          <select name="template_id" id="template_id" required>
+            <% @templates.each do |template| %><option value="<%= template.id %>"><%= template.name %></option><% end %>
+          </select>
+        </div>
+        <label class="hrl-field--check"><input type="checkbox" name="all" value="1"> All <%= @total_count %> in this filter</label>
+        <input type="hidden" name="stage" value="<%= @stage %>"><input type="hidden" name="campus" value="<%= @campus %>">
+        <div class="hrl-form-actions"><button class="hrl-btn hrl-btn--primary" type="submit">Review email</button></div>
+      </div>
+      <div class="hrl-table-wrap">
+        <table class="hrl-table hrl-table--stack">
+          <thead><tr><th><span class="hrl-sr-only">Pick</span></th><th>Name</th><th>Course</th><th>Campus</th><th>Stage</th></tr></thead>
+          <tbody>
+            <% @candidates.each do |candidate| %>
+              <tr>
+                <td data-label="Pick"><label class="hrl-field--check"><input type="checkbox" name="candidate_ids[]" value="<%= candidate.id %>"> Select<span class="hrl-sr-only"> <%= candidate.name %></span></label></td>
+                <td data-label="Name"><a class="hrl-card__link" href="<%= hr_lite.admin_hiring_candidate_path(candidate) %>"><%= candidate.name %></a></td>
+                <td data-label="Course"><%= [ candidate.course, candidate.branch ].compact_blank.join(" · ") %></td>
+                <td data-label="Campus"><%= candidate.campus %></td>
+                <td data-label="Stage"><%= hrl_hiring_badge(candidate) %></td>
+              </tr>
+            <% end %>
+          </tbody>
+        </table>
+      </div>
+    </form>
+    <%= hrl_pagination %>
+  <% end %>
+</section>

data/app/views/hr_lite/admin/hiring_candidates/show.html.erb

@@ -0,0 +1,145 @@
+<% content_for(:page_title) { @candidate.name } %>
+<% campaign = @candidate.campaign %>
+<% moves = HrLite::HiringCandidate::MOVES.fetch(@candidate.stage) %>
+<% manual = moves & HrLite::Admin::HiringCandidatesController::MANUAL %>
+<div class="hrl-page__head">
+  <a class="hrl-btn" href="<%= hr_lite.admin_hiring_campaign_path(campaign) %>">‹ <%= campaign.title %></a>
+  <div class="hrl-hiring-person">
+    <span class="hrl-hiring-avatar" aria-hidden="true"><%= @candidate.name.split.first(2).map { |w| w[0] }.join.upcase %></span>
+    <div>
+      <h1 class="hrl-page__title"><%= @candidate.name %></h1>
+      <p class="hrl-page__sub"><%= [ @candidate.course, @candidate.branch, @candidate.campus ].compact_blank.join(" · ") %></p>
+    </div>
+  </div>
+  <div class="hrl-page__actions">
+    <a class="hrl-btn" href="mailto:<%= @candidate.email %>">Email</a>
+    <% if @candidate.phone.present? %><a class="hrl-btn" href="tel:<%= @candidate.phone.gsub(/[^\d+]/, "") %>">Call</a><% end %>
+    <% if @candidate.cv_url.to_s.match?(%r{\Ahttps?://}) %><a class="hrl-btn" href="<%= @candidate.cv_url %>" rel="noopener noreferrer nofollow" target="_blank">CV</a><% end %>
+  </div>
+</div>
+
+<section class="hrl-card" aria-label="Pipeline">
+  <ol class="hrl-steps">
+    <% hrl_hiring_steps(@candidate).each_with_index do |(label, state), i| %>
+      <li class="is-<%= state %>" <%= 'aria-current="step"'.html_safe if state == :now %>><span class="hrl-steps__dot"><%= state == :done ? "✓" : i + 1 %></span><%= label %></li>
+    <% end %>
+  </ol>
+</section>
+
+<div class="hrl-grid hrl-grid--side">
+  <div class="hrl-grid__aside">
+    <% if moves.include?("interview") %>
+      <section class="hrl-card hrl-card--next">
+        <p class="hrl-small hrl-muted">Next step</p>
+        <h2 class="hrl-card__title">Schedule round <%= @interviews.select { |i| %w[scheduled unknown].include?(i.status) }.map(&:round).max.to_i + 1 %></h2>
+        <%= form_with url: hr_lite.admin_hiring_candidate_hiring_interviews_path(@candidate), method: :post, local: true do %>
+          <div class="hrl-field"><label for="date">Date</label><input type="date" name="date" id="date" required></div>
+          <div class="hrl-field"><label for="time">Time</label><input type="time" name="time" id="time" required></div>
+          <div class="hrl-field">
+            <label for="minutes">Length</label>
+            <select name="minutes" id="minutes"><% HrLite::Admin::HiringInterviewsController::LENGTHS.each do |m| %><option value="<%= m %>"><%= m %> minutes</option><% end %></select>
+          </div>
+          <div class="hrl-form-actions"><button class="hrl-btn hrl-btn--primary" type="submit">Send invite with Meet link</button></div>
+          <p class="hrl-small">From the hiring mailbox's Google Calendar. Google emails the candidate.</p>
+        <% end %>
+      </section>
+    <% elsif @candidate.stage.in?(%w[imported invited]) %>
+      <section class="hrl-card hrl-card--next">
+        <p class="hrl-small hrl-muted">Next step</p>
+        <h2 class="hrl-card__title">Wait for their reply, then mark them interested</h2>
+      </section>
+    <% end %>
+
+    <% if manual.any? %>
+      <section class="hrl-card">
+        <h2 class="hrl-card__title">Decision</h2>
+        <div class="hrl-form-actions hrl-hiring-decide">
+          <% (manual - [ "rejected" ]).each do |to| %>
+            <%= button_to to.humanize, hr_lite.stage_admin_hiring_candidate_path(@candidate), method: :patch, params: { to: to }, class: "hrl-btn",
+                          form: { data: { turbo_confirm: ("Mark #{@candidate.name} selected? This is final." if to == "selected") } } %>
+          <% end %>
+        </div>
+        <% if manual.include?("rejected") %>
+          <details>
+            <summary class="hrl-btn hrl-btn--danger">Reject…</summary>
+            <%= form_with url: hr_lite.stage_admin_hiring_candidate_path(@candidate), method: :patch, local: true do %>
+              <input type="hidden" name="to" value="rejected">
+              <div class="hrl-field">
+                <label for="reason">Reason</label>
+                <select name="reason" id="reason" required>
+                  <option value="">Pick a reason</option>
+                  <% HrLite::HiringCandidate::REJECTION_REASONS.each do |reason| %><option><%= reason %></option><% end %>
+                </select>
+              </div>
+              <div class="hrl-field"><label for="note">Note (needed for “Other”)</label><textarea name="note" id="note" rows="2"></textarea></div>
+              <div class="hrl-form-actions"><button class="hrl-btn hrl-btn--danger" type="submit" data-turbo-confirm="Reject <%= @candidate.name %>? This is final.">Confirm rejection</button></div>
+            <% end %>
+          </details>
+        <% end %>
+      </section>
+    <% end %>
+  </div>
+
+  <section class="hrl-card">
+    <h2 class="hrl-card__title">Profile from the sheet</h2>
+    <dl class="hrl-deflist">
+      <dt>Email</dt><dd><%= @candidate.email %></dd>
+      <dt>Phone</dt><dd><%= @candidate.phone.presence || "—" %></dd>
+      <dt>Date of birth</dt><dd><%= @candidate.date_of_birth.presence || "—" %></dd>
+      <% @candidate.extra.each do |key, value| %><dt><%= key.delete_prefix("sheet_").humanize %></dt><dd><%= value %></dd><% end %>
+      <% if @candidate.rejection_reason.present? %><dt>Rejected because</dt><dd><%= @candidate.rejection_reason %></dd><% end %>
+    </dl>
+  </section>
+
+  <% if @interviews.any? %>
+    <section class="hrl-card">
+      <h2 class="hrl-card__title">Interviews</h2>
+      <% @interviews.each do |interview| %>
+        <div class="hrl-card">
+          <p><strong>Round <%= interview.round %></strong> · <%= interview.starts_at.strftime("%-d %b %Y, %-l:%M %p") %> · <%= interview.status == "unknown" ? "not confirmed by Google: check the calendar" : interview.status.humanize %></p>
+          <% if interview.status == "scheduled" %>
+            <details>
+              <summary class="hrl-btn">Reschedule</summary>
+              <%= form_with url: hr_lite.admin_hiring_candidate_hiring_interview_path(@candidate, interview), method: :patch, local: true do %>
+                <div class="hrl-field"><label for="date_<%= interview.id %>">New date</label><input type="date" name="date" id="date_<%= interview.id %>" required></div>
+                <div class="hrl-field"><label for="time_<%= interview.id %>">New time</label><input type="time" name="time" id="time_<%= interview.id %>" required></div>
+                <input type="hidden" name="minutes" value="<%= ((interview.ends_at - interview.starts_at) / 60).round %>">
+                <div class="hrl-form-actions"><button class="hrl-btn hrl-btn--primary" type="submit">Move round <%= interview.round %></button></div>
+              <% end %>
+            </details>
+            <%= button_to "Cancel round #{interview.round}", hr_lite.admin_hiring_candidate_hiring_interview_path(@candidate, interview), method: :delete,
+                          class: "hrl-btn hrl-btn--danger", form: { data: { turbo_confirm: "Cancel this interview? Google tells the candidate." } } %>
+          <% end %>
+        </div>
+      <% end %>
+    </section>
+  <% end %>
+
+  <section class="hrl-card">
+    <h2 class="hrl-card__title">Emails</h2>
+    <% if @messages.empty? %>
+      <p class="hrl-muted">Nothing sent yet.</p>
+    <% else %>
+      <ul class="hrl-feed">
+        <% @messages.each do |message| %>
+          <li class="hrl-feed__item"><div class="hrl-feed__body">
+            <strong><%= message.template.name %></strong>
+            <span class="hrl-feed__meta"><%= { "sent" => "Sent #{message.sent_at&.strftime('%-d %b, %-l:%M %p')}, in Gmail Sent", "failed" => "Failed: #{message.error}", "queued" => "Waiting to send" }.fetch(message.status, "Not confirmed: check Gmail Sent") %></span>
+          </div></li>
+        <% end %>
+      </ul>
+    <% end %>
+  </section>
+
+  <section class="hrl-card">
+    <h2 class="hrl-card__title">Activity</h2>
+    <ol class="hrl-timeline">
+      <% @timeline.each do |log| %>
+        <li class="hrl-timeline__item">
+          <p class="hrl-timeline__title"><%= hrl_hiring_event(log) %></p>
+          <p class="hrl-small hrl-muted"><%= log.actor ? hr_display_name(log.actor) : "System" %> · <%= log.created_at.strftime("%-d %b %Y, %-l:%M %p") %></p>
+        </li>
+      <% end %>
+    </ol>
+  </section>
+</div>

data/app/views/hr_lite/admin/hiring_sends/new.html.erb

@@ -0,0 +1,34 @@
+<% content_for(:page_title) { "Send email" } %>
+<div class="hrl-page__head">
+  <h1 class="hrl-page__title">Send “<%= @template.name %>” to <%= pluralize(@recipients.size, "candidate") %></h1>
+  <p class="hrl-page__sub"><%= @campaign.title %></p>
+</div>
+
+<section class="hrl-card">
+  <dl class="hrl-deflist">
+    <dt>From</dt><dd><%= @sender&.dig(:ready) ? "#{@sender[:email]}, so it lands in that Gmail Sent folder" : "No hiring mailbox connected" %></dd>
+    <dt>Will get it</dt><dd><%= @recipients.size %></dd>
+    <dt>Left out</dt><dd><%= @left_out.size %></dd>
+  </dl>
+</section>
+
+<% if @left_out.any? %>
+  <section class="hrl-card">
+    <h2 class="hrl-card__title">Left out, and why</h2>
+    <ul class="hrl-feed">
+      <% @left_out.each do |candidate, reason| %><li class="hrl-feed__item"><div class="hrl-feed__body"><strong><%= candidate.name %></strong>: <%= reason %></div></li><% end %>
+    </ul>
+  </section>
+<% end %>
+
+<%= form_with url: hr_lite.admin_hiring_campaign_hiring_sends_path(@campaign), method: :post, local: true do %>
+  <input type="hidden" name="template_id" value="<%= @template.id %>">
+  <% @recipients.each do |candidate| %><input type="hidden" name="candidate_ids[]" value="<%= candidate.id %>"><% end %>
+  <p class="hrl-small hrl-muted">Emails go out one by one in the background. The campaign page lists any that fail.</p>
+  <div class="hrl-form-actions">
+    <% if @recipients.any? && @sender&.dig(:ready) %>
+      <button class="hrl-btn hrl-btn--primary" type="submit" data-turbo-confirm="Send <%= pluralize(@recipients.size, 'email') %> from <%= @sender[:email] %>?">Send <%= pluralize(@recipients.size, "email") %></button>
+    <% end %>
+    <a class="hrl-btn" href="<%= hr_lite.admin_hiring_campaign_path(@campaign) %>">Back</a>
+  </div>
+<% end %>

data/app/views/hr_lite/admin/hiring_templates/_form.html.erb

@@ -0,0 +1,16 @@
+<%= form_with model: template, url: (template.persisted? ? hr_lite.admin_hiring_template_path(template) : hr_lite.admin_hiring_templates_path), local: true do |f| %>
+  <%= render "hr_lite/shared/form_errors", record: template %>
+  <div class="hrl-field"><%= f.label :name %><%= f.text_field :name, required: true %></div>
+  <div class="hrl-field"><%= f.label :subject %><%= f.text_field :subject, required: true %></div>
+  <div class="hrl-field"><%= f.label :body, "Message" %><%= f.text_area :body, rows: 16, required: true %></div>
+  <h3 class="hrl-small"><strong>Fields, filled per candidate</strong></h3>
+  <% HrLite::HiringMerge::GROUPS.each do |group, names| %>
+    <p class="hrl-small hrl-muted"><%= group %></p>
+    <div class="hrl-chiprow"><% names.each do |name| %><code class="hrl-badge">@<%= name %></code><% end %></div>
+  <% end %>
+  <p class="hrl-small hrl-muted">Plus any extra column from the sheet, shown on a candidate's page. A candidate missing one is left out of a send, never sent a blank.</p>
+  <div class="hrl-form-actions">
+    <%= f.submit "Save template", class: "hrl-btn hrl-btn--primary" %>
+    <a class="hrl-btn" href="<%= hr_lite.admin_hiring_templates_path %>">Back</a>
+  </div>
+<% end %>

data/app/views/hr_lite/admin/hiring_templates/edit.html.erb

@@ -0,0 +1,40 @@
+<% content_for(:page_title) { @template.name } %>
+<div class="hrl-page__head"><h1 class="hrl-page__title"><%= @template.name %></h1></div>
+
+<% if @preview %>
+  <div class="hrl-flash <%= @ready == @campaign_size ? "hrl-flash--ok" : "hrl-flash--warn" %>">
+    Ready for <%= @ready %> of <%= @campaign_size %> candidates in <%= @preview_for.campaign.title %>.<%= " The rest are left out of a send until their fields are filled." if @ready < @campaign_size %>
+  </div>
+<% end %>
+
+<div class="hrl-grid hrl-grid--2">
+  <section class="hrl-card"><%= render "form", template: @template %></section>
+
+  <section class="hrl-card">
+    <h2 class="hrl-card__title">Preview</h2>
+    <% if @preview %>
+      <form method="get" action="<%= hr_lite.edit_admin_hiring_template_path(@template) %>" class="hrl-row">
+        <div class="hrl-field">
+          <label for="candidate_id">Preview for</label>
+          <select name="candidate_id" id="candidate_id" <%= "data-hrl-filter=\"Type a name\"".html_safe if @sample.size > 5 %>>
+            <% @sample.each do |candidate| %><option value="<%= candidate.id %>" <%= "selected" if candidate == @preview_for %>><%= candidate.name %> · <%= candidate.campaign.title %></option><% end %>
+          </select>
+        </div>
+        <div class="hrl-form-actions"><button class="hrl-btn" type="submit">Show</button></div>
+      </form>
+      <% if @preview.missing.any? %>
+        <div class="hrl-flash hrl-flash--warn">This candidate would be left out: <%= @preview.missing.join(", ") %>.</div>
+      <% end %>
+      <article>
+        <div class="hrl-mail__head">
+          <strong><%= @preview.subject %></strong>
+          <span class="hrl-small hrl-muted"><%= HrLite.config.hiring&.sender&.dig(:email) || "The hiring mailbox" %> to <%= @preview_for.email %></span>
+        </div>
+        <div class="hrl-hiring-preview"><%= @preview.body %></div>
+      </article>
+      <p class="hrl-small hrl-muted">Sent as plain text through Gmail, so it lands in the mailbox's Sent folder.</p>
+    <% else %>
+      <p class="hrl-muted">Upload a candidate sheet to preview this email for a real person.</p>
+    <% end %>
+  </section>
+</div>

data/app/views/hr_lite/admin/hiring_templates/index.html.erb

@@ -0,0 +1,15 @@
+<% content_for(:page_title) { "Hiring emails" } %>
+<div class="hrl-page__head">
+  <h1 class="hrl-page__title">Hiring email templates</h1>
+  <div class="hrl-page__actions"><a class="hrl-btn hrl-btn--primary" href="<%= hr_lite.new_admin_hiring_template_path %>">New template</a></div>
+</div>
+<section class="hrl-card">
+  <ul class="hrl-feed">
+    <% @templates.each do |template| %>
+      <li class="hrl-feed__item"><div class="hrl-feed__body">
+        <a class="hrl-card__link" href="<%= hr_lite.edit_admin_hiring_template_path(template) %>"><%= template.name %></a>
+        <span class="hrl-feed__meta"><%= template.subject %></span>
+      </div></li>
+    <% end %>
+  </ul>
+</section>

data/app/views/hr_lite/admin/hiring_templates/new.html.erb

@@ -0,0 +1,3 @@
+<% content_for(:page_title) { "New template" } %>
+<div class="hrl-page__head"><h1 class="hrl-page__title">New hiring email</h1></div>
+<section class="hrl-card"><%= render "form", template: @template %></section>

data/app/views/hr_lite/admin/overview/index.html.erb

@@ -12,6 +12,23 @@
   <div class="hrl-kpi"><div class="hrl-kpi__value"><%= @kpis[:missing_checkout] %></div><div class="hrl-kpi__label">Missing checkouts</div></div>
 </div>
 
+<% if @failures.present? %>
+  <section class="hrl-card">
+    <h2 class="hrl-card__title">Failed in the background</h2>
+    <% @failures.each do |log| %>
+      <div class="hrl-feed__item">
+        <div class="hrl-feed__body">
+          <strong><%= log.action.delete_prefix("failure.").tr("._", "  ").humanize %></strong>
+          — <%= log.subject.is_a?(HrLite.user_klass) ? hr_display_name(log.subject) : "#{log.subject_type.demodulize.underscore.humanize} ##{log.subject_id}" %>,
+          <%= log.created_at.strftime("%d %b, %H:%M") %>
+          <div class="hrl-small hrl-muted"><%= log.audited_changes["error"] %>: <%= log.audited_changes["message"] %></div>
+        </div>
+      </div>
+    <% end %>
+    <a class="hrl-card__link" href="<%= hr_lite.admin_audit_logs_path %>">Audit trail</a>
+  </section>
+<% end %>
+
 <% if pending.zero? && @kpis.except(:pending).values.all?(&:zero?) %>
   <p class="hrl-card hrl-card--empty">All present and accounted for.</p>
 <% else %>

data/config/routes.rb

@@ -71,6 +71,16 @@ HrLite::Engine.routes.draw do
 
   namespace :admin do
     resources :policies, only: %i[index new create]
+    resources :hiring_campaigns, except: %i[destroy] do
+      member { get :import; post :import }
+      resources :hiring_sends, path: "send", only: %i[new create]
+    end
+    resources :hiring_candidates, only: %i[show] do
+      member { patch :stage }
+      resources :hiring_interviews, path: "interviews", only: %i[create update destroy]
+    end
+    resources :hiring_templates, except: %i[show destroy]
+    post "hiring_messages/:id/retry", to: "hiring_sends#retry", as: :retry_hiring_message
     get "overview", to: "overview#index"
     resources :attendances, only: %i[index show update], param: :user_id do
       collection { get :week }

data/db/migrate/20261021100000_create_hr_lite_hiring_campaigns.rb

@@ -0,0 +1,15 @@
+class CreateHrLiteHiringCampaigns < ActiveRecord::Migration[8.1]
+  def change
+    create_table :hr_lite_hiring_campaigns do |t|
+      t.string :title, null: false
+      t.string :position, null: false
+      t.string :programme
+      t.string :stipend
+      t.string :ctc
+      t.string :location
+      t.string :schedule
+      t.string :status, null: false, default: "open"
+      t.timestamps
+    end
+  end
+end

data/db/migrate/20261021100100_create_hr_lite_hiring_candidates.rb

@@ -0,0 +1,22 @@
+class CreateHrLiteHiringCandidates < ActiveRecord::Migration[8.1]
+  def change
+    create_table :hr_lite_hiring_candidates do |t|
+      t.references :campaign, null: false, foreign_key: { to_table: :hr_lite_hiring_campaigns }
+      t.string :name, null: false
+      t.string :email, null: false
+      t.text :phone
+      t.text :date_of_birth
+      t.string :campus
+      t.string :course
+      t.string :branch
+      t.string :cv_url
+      t.json :extra, null: false, default: {}
+      t.string :stage, null: false, default: "imported"
+      t.integer :round, null: false, default: 0
+      t.string :rejection_reason
+      t.timestamps
+    end
+    add_index :hr_lite_hiring_candidates, %i[campaign_id email], unique: true
+    add_index :hr_lite_hiring_candidates, %i[campaign_id stage]
+  end
+end