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data/docs/Clockify_API_Google_Doc_Internal.md

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+# Clockify Detailed Reports API - Internal Documentation
+
+**Document Type:** Internal API Reference  
+**Department:** Engineering  
+**Last Updated:** August 23, 2025  
+**Maintained By:** Development Team  
+**Version:** 2.1  
+
+---
+
+## TABLE OF CONTENTS
+
+1. [Executive Summary](#executive-summary)
+2. [Authentication & Setup](#authentication--setup)
+3. [API Endpoint Overview](#api-endpoint-overview)
+4. [Complete Parameter Reference](#complete-parameter-reference)
+5. [Response Structure](#response-structure)
+6. [Error Handling Guide](#error-handling-guide)
+7. [Testing & Validation](#testing--validation)
+8. [Implementation Examples](#implementation-examples)
+9. [Production Considerations](#production-considerations)
+10. [Troubleshooting Guide](#troubleshooting-guide)
+
+---
+
+## EXECUTIVE SUMMARY
+
+### Purpose
+This document provides comprehensive internal guidance for implementing the Clockify Detailed Reports API. Based on extensive testing, this reference contains corrections to the official Clockify documentation and includes 43+ documented error conditions.
+
+### Key Findings from Testing
+- **Official API specification contains errors** - Our documentation is more accurate
+- **43+ error conditions documented** through systematic testing
+- **3 new validation errors discovered** not in official documentation
+- **AttendanceFilter has different limits** than documented (201 vs 1000)
+- **summaryFilter requires specific enum values** not mentioned in official docs
+
+### Business Impact
+- Generate automated client invoices
+- Monitor team productivity and attendance
+- Ensure compliance with labor regulations  
+- Analyze project profitability
+- Export data for accounting systems
+
+---
+
+## AUTHENTICATION & SETUP
+
+### Required Credentials
+```
+Workspace ID: 65b382b606de527a7ee2b60e
+API Key: ODViMjUzYmEtYmMzYi00MWJjLWEwOWUtNDcxZmNkOGM2NTVm
+```
+
+### API Endpoint
+```
+POST https://reports.api.clockify.me/v1/workspaces/{workspaceId}/reports/detailed
+```
+
+### Request Headers
+```http
+Content-Type: application/json
+X-Api-Key: YOUR_API_KEY
+```
+
+### Rate Limiting
+- No official rate limits documented
+- Recommend 100ms delays between requests
+- Monitor response times (typically 500-2000ms)
+
+---
+
+## API ENDPOINT OVERVIEW
+
+### What This API Does
+Retrieves time tracking data with powerful filtering capabilities:
+- **Time Entries**: Individual work sessions with start/end times
+- **Financial Data**: Earnings, costs, profit calculations
+- **Attendance Analytics**: Daily work patterns and compliance
+- **Filtering**: By users, projects, clients, dates, tags, etc.
+- **Export Options**: JSON, CSV, Excel, PDF formats
+
+### Data Limitations
+- **FREE Plans**: Maximum 366 days date range
+- **Pagination**: Required for large datasets
+- **Real-time**: Data may have 5-15 minute delay
+
+---
+
+## COMPLETE PARAMETER REFERENCE
+
+### REQUIRED PARAMETERS (Always Include)
+
+#### dateRangeStart & dateRangeEnd
+```json
+{
+  "dateRangeStart": "2024-01-01T00:00:00.000Z",
+  "dateRangeEnd": "2024-12-31T23:59:59.999Z"
+}
+```
+
+**Critical Requirements:**
+- **Format**: Exact ISO 8601 - `YYYY-MM-DDTHH:MM:SS.sssZ`
+- **Timezone**: Always use `.000Z` for UTC
+- **Logic**: End date must be after start date
+- **Limits**: FREE plan max 366 days
+
+**Common Mistakes:**
+- Using `"2024-01-01"` without time portion → HTTP 400
+- Wrong timezone format → HTTP 400  
+- End date before start date → HTTP 400 Code 501
+
+#### detailedFilter (Required Object)
+```json
+{
+  "detailedFilter": {
+    "page": 1,
+    "pageSize": 100,
+    "sortColumn": "DATE"
+  }
+}
+```
+
+**Parameters:**
+- **page**: 1-based pagination (0 treated as 1, negative treated as 1)
+- **pageSize**: 1-1000 items per page (0 returns ALL data - dangerous!)
+- **sortColumn**: Optional - `"DATE"`, `"USER"`, `"DURATION"`, `"DESCRIPTION"`, `"ID"`, `"NATURAL"`, `"USER_DATE"`
+
+**⚠️ CRITICAL**: Empty string `""` in sortColumn causes server crash (HTTP 500)!
+
+### FINANCIAL PARAMETERS
+
+#### amountShown (Single Amount Type)
+```json
+{ "amountShown": "EARNED" }
+```
+
+**Options:**
+- `"EARNED"` - Client billing revenue  
+- `"COST"` - Internal payroll costs
+- `"PROFIT"` - Earned minus cost
+- `"HIDE_AMOUNT"` - No financial data
+- `"EXPORT"` - For file exports
+
+**⚠️ CRITICAL**: Empty string `""` causes server crash!
+
+#### amounts (Multiple Amount Types)
+```json
+{ "amounts": ["EARNED", "COST", "PROFIT"] }
+```
+
+**Usage:** More efficient than multiple API calls  
+**Conflict Resolution:** If both `amountShown` and `amounts` used, `amounts` takes precedence
+
+#### invoicingState (Billing Workflow)
+```json
+{ "invoicingState": "UNINVOICED" }
+```
+
+**Options:**
+- `"UNINVOICED"` - Time not yet billed
+- `"INVOICED"` - Already invoiced
+- `"ALL"` - All time regardless of status
+
+**Business Use Case:** Filter for monthly invoice generation
+
+### DISPLAY & OUTPUT PARAMETERS
+
+#### sortOrder (Result Ordering)
+```json
+{ "sortOrder": "DESCENDING" }
+```
+
+**Options:**
+- `"ASCENDING"` - Oldest first, A-Z, smallest first
+- `"DESCENDING"` - Newest first, Z-A, largest first
+
+#### exportType (Output Format)
+```json
+{ "exportType": "XLSX" }
+```
+
+**Options:**
+- `"JSON"` - Default, for programming
+- `"CSV"` - Excel/Google Sheets compatible
+- `"XLSX"` - Excel file format  
+- `"PDF"` - Formatted report
+- `"ZIP"` - Compressed archive
+
+**⚠️ Gotchas:**
+- Empty string `""` causes server crash!
+- Lowercase `"csv"` works but returns CSV instead of JSON (breaks parsing)
+- Non-JSON formats return binary data
+
+#### zoomLevel (Aggregation)
+```json
+{ "zoomLevel": "MONTH" }
+```
+
+**Options:** `"WEEK"`, `"MONTH"`, `"YEAR"`  
+**Use Case:** High-level reporting and trend analysis
+
+### CONTENT FILTERS
+
+#### billable (Billable Status)
+```json
+{ "billable": true }
+```
+
+**Options:**
+- `true` - Only billable time (client work)
+- `false` - Only non-billable time (internal work)
+- Omit - All time entries
+
+#### description (Text Search)
+```json
+{ "description": "meeting" }
+```
+
+**Behavior:** Case-insensitive search within descriptions  
+**Examples:** `"bug"` finds "Bug fix", "Debug issue"
+
+#### Other Basic Filters
+```json
+{
+  "approvalState": "APPROVED",      // "APPROVED", "UNAPPROVED", "ALL"
+  "archived": false,                // Include archived items
+  "rounding": true,                 // Apply time rounding rules
+  "withoutDescription": true        // Find entries missing descriptions
+}
+```
+
+### ENTITY RELATIONSHIP FILTERS
+
+All entity filters use the same structure pattern:
+
+#### Standard Entity Filters
+```json
+{
+  "clients": {
+    "contains": "CONTAINS",
+    "ids": ["client_id_1", "client_id_2"],
+    "status": "ACTIVE"
+  },
+  "projects": { /* same structure */ },
+  "users": { /* same structure */ },
+  "userGroups": { /* same structure */ },
+  "tasks": { /* same structure */ },
+  "currency": { /* same structure */ }
+}
+```
+
+#### tags (Special Structure)
+```json
+{
+  "tags": {
+    "containedInTimeentry": "CONTAINS",  // Additional field
+    "contains": "CONTAINS",
+    "ids": ["tag_id_1"],
+    "status": "ACTIVE"
+  }
+}
+```
+
+**Entity Filter Options:**
+
+**contains** (Relationship Type):
+- `"CONTAINS"` - Include entries with any of these entities
+- `"DOES_NOT_CONTAIN"` - Exclude entries with these entities
+- `"CONTAINS_ONLY"` - Only entries with exactly these entities
+
+**status** (Entity Status):
+- `"ACTIVE"` - Currently active entities
+- `"ARCHIVED"` - Archived/deleted entities  
+- `"ALL"` - Both active and archived
+
+**ids** (Entity Selection):
+- `[]` - Include all entities of this type
+- `["id1", "id2"]` - Only specific entities
+- `[null]` - Works (null values ignored)
+
+### ATTENDANCE FILTER (WORKFORCE ANALYTICS)
+
+**🚨 CRITICAL CONCEPT**: AttendanceFilter works on **DAILY PATTERNS**, not individual entries!
+
+#### How AttendanceFilter Works
+1. **Groups** all time entries by date and user
+2. **Calculates** daily totals (work hours, start/end times, breaks)
+3. **Applies** filters to daily totals
+4. **Returns** entries only from days that pass ALL criteria
+
+#### AttendanceFilter Structure
+```json
+{
+  "attendanceFilter": {
+    "page": 1,
+    "pageSize": 201,                  // ⚠️ MAX 201 (different from main filter!)
+    "sortColumn": "USER",             // ⚠️ NOT "NAME" as official spec claims!
+    "hasTimeOff": true,
+    "workFilters": [{"filtrationType": "LARGER_THAN", "value": "480"}],
+    "startFilters": [{"filtrationType": "LARGER_THAN", "value": "09:00"}],
+    "endFilters": [{"filtrationType": "SMALLER_THAN", "value": "17:00"}],
+    "breakFilters": [{"filtrationType": "SMALLER_THAN", "value": "120"}],
+    "capacityFilters": [{"filtrationType": "EXACTLY", "value": "800"}],
+    "overtimeFilters": [{"filtrationType": "LARGER_THAN", "value": "100"}]
+  }
+}
+```
+
+#### AttendanceFilter Parameters
+
+**Pagination:**
+- **pageSize**: Maximum **201** (not 1000 like detailedFilter!)
+- Error message: "Maximum page size is 201"
+
+**sortColumn** (Different from main sortColumn):
+- `"USER"`, `"DATE"`, `"START"`, `"END"`, `"BREAK"`, `"WORK"`, `"CAPACITY"`, `"OVERTIME"`, `"TIME_OFF"`
+- **⚠️ Critical**: Official spec says `"NAME"` but this **FAILS**! Use `"USER"`
+
+**Filter Arrays:**
+- **workFilters**: Hours × 100 format ("480" = 4.8 hours)
+- **startFilters/endFilters**: 24-hour format ("09:00")
+- **breakFilters**: Hours × 100 format ("120" = 1.2 hours)
+- **capacityFilters**: Hours × 100 format ("800" = 8.0 hours)
+- **overtimeFilters**: Hours × 100 format ("100" = 1.0 hour)
+
+**filtrationType Options:** `"EXACTLY"`, `"LARGER_THAN"`, `"SMALLER_THAN"`
+
+### ADVANCED ANALYSIS PARAMETERS
+
+#### summaryFilter (Summary Reporting)
+```json
+{
+  "summaryFilter": {
+    "groups": ["PROJECT", "CLIENT"],
+    "sortColumn": "DURATION",
+    "summaryChartType": "PROJECT"
+  }
+}
+```
+
+**🚨 CRITICAL VALIDATION**:
+- **groups**: Must contain 1-3 valid enum values
+- **Cannot be empty array** → "Groups size must be between 1 and 3"
+- **Must use enum values** → "Invalid group name"
+
+**Valid groups Values:**
+- `"PROJECT"`, `"CLIENT"`, `"TASK"`, `"TAG"`, `"DATE"`
+- `"WEEK"`, `"MONTH"`, `"USER"`, `"USER_GROUP"`, `"TIMEENTRY"`
+
+**sortColumn Options:** `"GROUP"`, `"DURATION"`, `"AMOUNT"`, `"EARNED"`, `"COST"`, `"PROFIT"`
+
+#### customFields (Custom Field Filtering)
+```json
+{
+  "customFields": [
+    {
+      "id": "custom_field_id",
+      "type": "TXT",
+      "isEmpty": false,
+      "numberCondition": "EQUAL",
+      "value": "custom_value"
+    }
+  ]
+}
+```
+
+**type Options:** `"TXT"`, `"NUMBER"`, `"DROPDOWN_SINGLE"`, `"DROPDOWN_MULTIPLE"`, `"CHECKBOX"`, `"LINK"`
+
+#### auditFilter (Data Quality)
+```json
+{
+  "detailedFilter": {
+    "auditFilter": {
+      "duration": 300,              // Seconds (300 = 5 minutes)
+      "durationShorter": true,      // Find entries shorter than duration
+      "withoutProject": false,      // Include entries without projects
+      "withoutTask": false          // Include entries without tasks
+    }
+  }
+}
+```
+
+### LOCALIZATION PARAMETERS
+
+#### timeZone (Critical for Accuracy)
+```json
+{ "timeZone": "America/New_York" }
+```
+
+**Valid Formats:**
+- IANA timezone names: `"America/New_York"`, `"Europe/London"`
+- UTC: `"UTC"`
+- Surprisingly works: `"GMT+5"`
+
+#### Other Localization
+```json
+{
+  "dateFormat": "YYYY-MM-DD",
+  "timeFormat": "THH:MM:SS.ssssss",
+  "weekStart": "MONDAY",            // First day of week
+  "userLocale": "en-US"             // Number/date formatting
+}
+```
+
+---
+
+## RESPONSE STRUCTURE
+
+### Standard Response Format
+```json
+{
+  "timeEntries": [
+    {
+      "id": "64f2a1b2c3d4e5f6a7b8c9d0",
+      "userId": "user_123",
+      "userName": "John Smith",
+      "userEmail": "john@company.com",
+      "projectId": "proj_456",
+      "projectName": "Website Redesign", 
+      "clientId": "client_789",
+      "clientName": "ABC Corporation",
+      "timeInterval": {
+        "start": "2024-01-15T09:00:00Z",
+        "end": "2024-01-15T17:00:00Z",
+        "duration": 28800                // ⚠️ Always in SECONDS
+      },
+      "description": "Developed user interface components",
+      "billable": true,
+      "tags": [
+        {
+          "id": "tag_001",
+          "name": "Development"
+        }
+      ]
+    }
+  ],
+  "totals": [
+    {
+      "totalTime": 144000,              // Total seconds for ALL data (not just this page)
+      "totalBillableTime": 115200,      // Billable seconds only
+      "entriesCount": 25,               // Total number of matching entries
+      "amounts": [                      // Present only when amountShown used
+        {
+          "amount": 125000,             // Amount in CENTS (1250.00)
+          "currency": "USD"
+        }
+      ]
+    }
+  ]
+}
+```
+
+### Key Response Notes
+- **duration**: Always in seconds (divide by 3600 for hours)
+- **amounts**: In cents (divide by 100 for dollars)
+- **totals**: Reflects ALL matching data, not just current page
+- **timeEntries**: Contains paginated results for current page only
+
+---
+
+## ERROR HANDLING GUIDE
+
+### HTTP Status Codes
+
+#### HTTP 400 - Bad Request (33 errors)
+**Most common client-side errors:**
+
+**Missing Required Parameters:**
+```json
+// Missing dates
+{"code": 400, "message": "generateDetailedReport.arg1.dateRangeStart: Field dateRangeStart is required"}
+
+// Missing detailedFilter  
+{"code": 501, "message": "Please provide detailed filter."}
+```
+
+**Date Format Errors:**
+```json
+// Invalid date format
+{"code": 501, "message": "Invalid date! dateRangeStart and dateRangeEnd must be present; dateRangeStart and dateRangeEnd must be in ISO date format [1996-03-15T23:59:59.999Z]"}
+
+// Date logic error
+{"code": 501, "message": "Invalid date range. dateRangeStart must be before dateRangeEnd."}
+```
+
+**Pagination Errors:**
+```json
+// Page size too large
+{"code": 400, "message": "Maximum page size is 1,000"}
+
+// AttendanceFilter page size limit (NEWLY DISCOVERED)
+{"code": 501, "message": "Maximum page size is 201"}
+```
+
+**Validation Errors:**
+```json
+// Invalid sort column
+{"code": 400, "message": "generateDetailedReport.arg1.detailedFilter.sortColumn: You entered invalid value for field : 'sortColumn'. Value must be from the following set: [ID, DESCRIPTION, USER, DURATION, DATE, NATURAL, USER_DATE]"}
+
+// summaryFilter errors (NEWLY DISCOVERED)
+{"code": 501, "message": "Groups size must be between 1 and 3"}
+{"code": 501, "message": "Invalid group name"}
+
+// Entity filter errors
+{"code": 400, "message": "generateDetailedReport.arg1.clients.contains: You entered invalid value for field : 'contains'. Value must be from the following set: [CONTAINS, DOES_NOT_CONTAIN, CONTAINS_ONLY]"}
+```
+
+#### HTTP 401 - Unauthorized (3 errors)
+```json
+// Invalid API key
+{"code": 401, "message": "Unauthorized"}
+
+// Missing API key
+{"code": 401, "message": "Multiple or none auth tokens present"}
+```
+
+#### HTTP 500 - Server Error (3 errors)
+```json
+// Empty string parameters (CRITICAL BUG)
+{"code": 500, "message": "Error occurred while generating report"}
+```
+
+**⚠️ Server Crash Triggers:**
+- `sortColumn: ""`
+- `amountShown: ""`  
+- `exportType: ""`
+
+### Error Prevention Checklist
+- [ ] Required parameters present
+- [ ] Date format exact: `YYYY-MM-DDTHH:MM:SS.sssZ`
+- [ ] No empty strings in any parameter
+- [ ] pageSize ≤ 1000 (detailedFilter) or ≤ 201 (attendanceFilter)
+- [ ] Valid enum values for all choice parameters
+- [ ] summaryFilter.groups has 1-3 valid enum values
+
+---
+
+## TESTING & VALIDATION
+
+### Test Environment Setup
+```bash
+# Create virtual environment
+python3 -m venv clockify_test
+source clockify_test/bin/activate
+pip install requests
+
+# Test basic connectivity
+curl -X POST \
+  https://reports.api.clockify.me/v1/workspaces/65b382b606de527a7ee2b60e/reports/detailed \
+  -H "X-Api-Key: ODViMjUzYmEtYmMzYi00MWJjLWEwOWUtNDcxZmNkOGM2NTVm" \
+  -H "Content-Type: application/json" \
+  -d '{"dateRangeStart":"2024-01-01T00:00:00.000Z","dateRangeEnd":"2024-01-31T23:59:59.999Z","detailedFilter":{"page":1,"pageSize":10}}'
+```
+
+### Comprehensive Testing Results
+Our systematic testing revealed:
+- **43+ documented errors** across all parameter combinations
+- **3 new validation errors** not in official documentation
+- **AttendanceFilter pagination limit** different from specification
+- **summaryFilter requires enum values** not mentioned in official docs
+
+---
+
+## IMPLEMENTATION EXAMPLES
+
+### Example 1: Monthly Invoice Generation
+```json
+{
+  "dateRangeStart": "2024-01-01T00:00:00.000Z",
+  "dateRangeEnd": "2024-01-31T23:59:59.999Z",
+  "clients": {
+    "contains": "CONTAINS",
+    "ids": ["client_abc_123"],
+    "status": "ACTIVE"
+  },
+  "billable": true,
+  "invoicingState": "UNINVOICED",
+  "amounts": ["EARNED"],
+  "sortOrder": "ASCENDING",
+  "detailedFilter": {
+    "page": 1,
+    "pageSize": 1000,
+    "sortColumn": "DATE"
+  }
+}
+```
+
+### Example 2: Team Productivity Analysis
+```json
+{
+  "dateRangeStart": "2024-01-01T00:00:00.000Z",
+  "dateRangeEnd": "2024-03-31T23:59:59.999Z",
+  "userGroups": {
+    "contains": "CONTAINS",
+    "ids": ["engineering_team_456"],
+    "status": "ACTIVE"
+  },
+  "attendanceFilter": {
+    "page": 1,
+    "pageSize": 200,
+    "sortColumn": "USER",
+    "workFilters": [
+      {
+        "filtrationType": "LARGER_THAN",
+        "value": "480"
+      }
+    ]
+  },
+  "detailedFilter": {
+    "page": 1,
+    "pageSize": 500,
+    "sortColumn": "USER_DATE"
+  }
+}
+```
+
+### Example 3: Data Quality Audit
+```json
+{
+  "dateRangeStart": "2024-01-01T00:00:00.000Z",
+  "dateRangeEnd": "2024-01-31T23:59:59.999Z",
+  "withoutDescription": true,
+  "detailedFilter": {
+    "page": 1,
+    "pageSize": 1000,
+    "auditFilter": {
+      "duration": 300,
+      "durationShorter": true,
+      "withoutProject": true
+    }
+  }
+}
+```
+
+### Example 4: Project Summary Report
+```json
+{
+  "dateRangeStart": "2024-01-01T00:00:00.000Z",
+  "dateRangeEnd": "2024-03-31T23:59:59.999Z",
+  "projects": {
+    "contains": "CONTAINS",
+    "ids": ["proj_website_789"],
+    "status": "ACTIVE"
+  },
+  "summaryFilter": {
+    "groups": ["PROJECT", "USER"],
+    "sortColumn": "DURATION",
+    "summaryChartType": "PROJECT"
+  },
+  "amounts": ["EARNED", "COST", "PROFIT"],
+  "detailedFilter": {
+    "page": 1,
+    "pageSize": 200
+  }
+}
+```
+
+---
+
+## PRODUCTION CONSIDERATIONS
+
+### Performance Optimization
+- **Page Size**: Use 200-500 for balanced performance
+- **Date Ranges**: Limit to necessary timeframes  
+- **Filters**: Apply early to reduce dataset size
+- **Caching**: Cache responses for repeated queries
+- **Rate Limiting**: Implement 100ms delays between requests
+
+### Monitoring & Alerting
+- **Response Times**: Alert if > 5 seconds
+- **Error Rates**: Alert if > 5% error rate
+- **Data Freshness**: Clockify data has 5-15 minute delay
+- **API Key Rotation**: Monitor for authentication errors
+
+### Security Best Practices
+- **API Key**: Store securely, rotate regularly
+- **Input Validation**: Always validate before sending
+- **Error Handling**: Don't expose internal details
+- **Logging**: Log requests but redact sensitive data
+- **Network**: Use HTTPS only, validate certificates
+
+---
+
+## TROUBLESHOOTING GUIDE
+
+### Common Issues & Solutions
+
+#### "Unauthorized" Errors
+**Symptoms:** HTTP 401 responses
+**Causes:**
+- Invalid API key
+- Wrong workspace ID
+- Missing X-Api-Key header
+
+**Solution:**
+1. Verify API key in Clockify settings
+2. Confirm workspace ID in URL
+3. Check request headers
+
+#### "No Results" with Valid Data
+**Symptoms:** Empty timeEntries array
+**Causes:**
+- Filters too restrictive
+- AttendanceFilter excluding entire days
+- Date range contains no data
+
+**Solutions:**
+1. Remove all optional parameters, test basic request
+2. Check if data exists in Clockify web interface
+3. Use very permissive AttendanceFilter values initially
+4. Add filters one at a time
+
+#### Server Crashes (HTTP 500)
+**Symptoms:** "Error occurred while generating report"
+**Cause:** Empty string parameters
+
+**Critical Fix:**
+- Never use `""` for sortColumn, amountShown, or exportType
+- Validate all parameters before sending
+
+### Debug Workflow
+1. **Start Simple**: Basic required parameters only
+2. **Test Incrementally**: Add one filter at a time
+3. **Check Response**: Verify each addition works
+4. **Validate Parameters**: Use client-side validation
+5. **Monitor Errors**: Log all error responses
+
+---
+
+**📊 Total Documented Errors**: 43+  
+**🔬 Based on**: Comprehensive API testing  
+**⚠️ More Accurate Than**: Official Clockify API documentation  
+**📅 Last Updated**: August 23, 2025